Connect Airtable and QuickBooks Online to unlock the power of automation
- No credit card required
- Free forever for core features
- 14-day trial for premium features and apps
Set up your first integration
Quickly connect Airtable to QuickBooks Online with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Airtable with QuickBooks Online - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Record" from Airtable.
Add your action
An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.
You’re connected!
Zapier seamlessly connects Airtable and QuickBooks Online, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- BaseRequired
- TableRequired
- Limit to View
- Include attachment content
Try ItTriggerPolling- BaseRequired
- TableRequired
ActionWrite- BaseRequired
- TableRequired
- Help Text
- Primary lookup fieldRequired
- Secondary lookup field
ActionWrite- BaseRequired
- TableRequired
- RecordRequired
ActionWrite
- Help Text
- BaseRequired
- TableRequired
- Last modified time columnRequired
- Limit to View
- Include attachment content
Try ItTriggerPolling- CacheCopy
- BaseRequired
- TableRequired
ActionWrite- BaseRequired
- TableRequired
- RecordRequired
ActionWrite- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
ActionWrite
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Airtable and QuickBooks Online
Sync new customers to a database
When a new customer is added in QuickBooks, Zapier automatically creates a new record in Airtable. This automation ensures that your database always contains up-to-date customer information, improving data accuracy and saving time on manual data entry.
Business OwnerCentralize campaign data with invoices
When a marketing invoice is created in QuickBooks, Zapier updates your Airtable campaign tracker with the invoice details. This ensures campaigns stay on budget and financial visibility is streamlined for marketers.
Marketing & Marketing OpsTrack project expenses in a database
When a new expense is added in QuickBooks Online, Zapier creates a record in Airtable to log it as part of the project budget. This automation helps project managers keep an accurate and organized record of costs.
Project ManagementLearn how to automate Airtable on the Zapier blog
Learn how to automate QuickBooks Online on the Zapier blog
Frequently Asked Questions about Airtable + QuickBooks Online integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Airtable and QuickBooks Online
How do I set up a connection between Airtable and QuickBooks Online?
To connect Airtable with QuickBooks Online, you can use our third-party integration tool. Begin by signing in to both your Airtable and QuickBooks accounts within the integration platform. Once authenticated, create a new zap and select Airtable as your trigger app with an event like 'New Record' or 'Updated Record'. Then, choose QuickBooks Online as the action app and decide on the outcome you want, such as 'Create Invoice' or 'Add Customer'.
What triggers can I use with Airtable to prompt actions in QuickBooks Online?
When integrating with QuickBooks Online, you can utilize triggers such as ‘New Record’, ‘Updated Record’, or ‘Deleted Record’ from Airtable. Each of these triggers allows you to perform specific actions in QuickBooks Online, like creating a new invoice when a record is added or updating customer details when a record is modified.
Can data from multiple Airtable tables be sent to QuickBooks Online?
Yes, data from multiple tables in Airtable can be sent to QuickBooks Online. You need to set up separate integrations for each table within our platform. Each integration will require its own trigger and corresponding action in QuickBooks.
What actions can be executed in QuickBooks Online based on triggers from Airtable?
You can perform several actions in QuickBooks Online triggered by events in Airtable: create invoices, add or update customers, manage products/services, and even track expenses. The specifics will depend on how you set up your triggers and actions within the integration tool.
Is it possible to update an existing invoice in QuickBooks via an update in Airtable?
Yes, it's possible to update an existing invoice in QuickBooks Online through changes made in Airtable. Use an 'Updated Record' trigger for your table that corresponds with the correct fields needed for the invoice updates.
Are there any limitations when integrating fields from Airtable into QuickBooks?
While most fields can be integrated smoothly from Airtable into QuickBooks, certain custom formulas or unsupported field types may not sync directly. We recommend checking field compatibility within both applications before finalizing your setup.
How frequently does data sync occur between Airtable and QuickBooks?
Data sync frequency depends on how you've configured your workflow within our platform. Typically, once a trigger event occurs (like adding or updating records), the action is executed almost immediately. However, actual sync time may vary depending on network speed and API response time between platforms.
