1.Monitors new inbox emails
Integrate IMAP by Zapier, email parsing tools, and inbox filtering to watch incoming press and media alert emails to continue only for qualifying messages.
Create article records from media alert emails for PR
Automatically watch incoming press and media alert emails across IMAP by Zapier. Create and update article records when press emails arrive, media alerts match, or inbox receives qualifying emailsβso you can extract headlines, generate categories, and store file links without manual triage.
How this automation accelerates your article triage
When press or media alert emails arrive but need manual sorting, delays can slow campaign decisions. This automation monitors inboxes, extracts structured headlines and categories, converts attachments, and creates article records with Drive linksβso your team can triage items the same day.
IMAP by Zapieror swap with your favorite app
2.Extracts headline and categories
Integrate ChatGPT (OpenAI) and structured data tools to send the email body and request a concise headline and category labels to generate structured fields.
ChatGPT (OpenAI)or swap with your favorite app
3.Converts attachments to PDF or HTML
Integrate PDF.co and document conversion tools to convert attachment HTML or raw attachments to a consistent PDF or HTML to standardize files.
PDF.coor swap with your favorite app
4.Uploads converted file to Drive
Integrate Google Drive and file storage tools to create a file in a configured folder and return a shareable link to store the converted attachment.
Google Driveor swap with your favorite app
5.Creates article record with file link
Integrate Zapier Tables and Airtable and record mapping tools to create article records and save headline, categories, summary, and the stored file link for traceability.
Airtableor swap with your favorite app
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Add brand press mentions to shared PR news sheet
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Add incoming media coverage to tracking sheet
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Add media mentions from channel posts into central database
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Append press items to shared media coverage spreadsheet
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Create a coverage log from new RSS mentions
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Create concise news records for your team inbox
Your scraping runs return raw articles that sit unreviewed, leaving PR without quick context to act. It creates 35-word summaries and table records so your team gets briefing-ready items same day.
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Track media coverage faster with automated mention alerts, coverage logging, and reporting updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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