1.Runs the daily expiry scan
Integrate Schedule by Zapier, scheduling tools, and license trackers to run the daily scan and identify 30-day expirations.
Send license expiry emails and log outreach to affected users
Automatically scan license expirations across Google Sheets, Formatter by Zapier, Microsoft Outlook, and Slack. Create and update when accounts hit the 30-day window, recipient emails are available, or notices are prepared—so you can send renewal emails, append log rows, and post status updates without manual tracking.
How this automation protects renewal visibility
When expiration is about 30 days, renewals can slip and access can be disrupted. This automation finds qualifying license rows, formats recipients and sends renewal emails, and logs every outcome and status update—so your team can respond with confidence.
Schedule by Zapieror swap with your favorite app
2.Finds rows near 30 days
Integrate Google Sheets and reporting systems to find matching rows where expiration is about 30 days and map recipient fields.
Google Sheetsor swap with your favorite app
3.Formats BCC recipient list
Integrate Formatter by Zapier and message templating tools to convert recipients into BCC lines and clean the message body.
Formatter by Zapieror swap with your favorite app
4.Sends 30-day renewal email
Integrate Microsoft Outlook and email delivery tools to send the renewal notice with To and BCC mapping and an HTML body.
Microsoft Outlookor swap with your favorite app
5.Creates notification log row
Integrate Google Sheets and reporting systems to create a log row with run date, subject, and plain-text body for outcomes.
6.Posts channel status message
Integrate Slack and team communication tools to post a status update with the formatted recipient list and send result.
Slackor swap with your favorite app
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Prevent missed renewals with automated renewal reminders, payment checks, and expiration alerts
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