Streamline your client onboarding with Zapier
Automatically collect and route client onboarding details across KYC and AML checks, intake forms, and internal review steps. Get instant alerts when forms arrive, identity checks finish, or records need follow-upβso you can verify clients, move approvals forward, and reduce delays without manual chasing.
Automate client onboarding across your wealth management tools, including:
Automation templates
- Apps: Cognito Forms, Pipedrive, Google DriveSwap with your favorite apps.
Add submitted ID documents to client folder and CRM
You get intake documents (ID, SSN, POA) left unfiled, delaying verification and case progress. Files go to the client folder and the deal is updated so you can act same day.
- Apps: Jotform, Zoho CRMSwap with your favorite apps.
Attach ID and proof of address to contact
Your ID and proof-of-address submissions often miss the contact record, delaying KYC and account activation. Documents are attached and verification flags set so onboarding can finish reviews same day.
- Apps: Paperform, Podio, Box, Email by ZapierSwap with your favorite apps.
Attach KYC files to client folder and update record
Your KYC responses can arrive unfiled, forcing manual uploads and delaying reviews. It files documents into the client onboarding folder and updates the client record so reviews begin same day.
- Apps: Sub-Zap by Zapier, Content Snare, Email by ZapierSwap with your favorite apps.
Create client record and publish ID check request
Your SMSF client records and ID checks often arrive incomplete, delaying setup and advisor handover. The workflow creates client profiles and issues ID requests so onboarding completes same day.
- Apps: HubSpot, Google Drive, Formatter by Zapier, Google Docs, GmailSwap with your favorite apps.
Create KYC docs from form submissions and notify customers
Unprocessed KYC form submissions leave verification paperwork incomplete and onboarding delayed. It creates a completed KYC document and emails the customer, making verification ready same day.
- Apps: Webhooks by Zapier, Paths by Zapier, Google Docs, SlackSwap with your favorite apps.
Create KYC ILP packets and notify portfolio ops
Your KYC/ILP packet creation is manual, leaving portfolio ops and compliance waiting and slowing investor onboarding. Get standardized packets and Slack alerts so reviewers can act same day.
- Apps: Webhooks by Zapier, Filter by Zapier, Google Docs, SlackSwap with your favorite apps.
Create KYC packet from fund record and notify team
You spend time assembling fund KYC packets from scattered templates, delaying investor onboarding and internal checks. It generates the KYC document and posts it to your team for same-day handoff.
- Apps: Webhooks by Zapier, Zapier TablesSwap with your favorite apps.
Create new client onboarding records from webhook submissions
Client onboarding webhooks create unlogged intake and leave coordinators without billing or kickoff context. Build structured client records instantly so billing and coordinators can act same day.
- Apps: Webhooks by Zapier, Code by Zapier, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Create new IRA account records from application webhooks
Your IRA applications arrive as unstructured web submissions, causing manual entry that delays KYC and funding. It creates normalized records so onboarding coordinators can start processing same day.
- Apps: Webhooks by Zapier, Code by Zapier, Zapier Tables, Airtable, SlackSwap with your favorite apps.
Create onboarding applicant record and notify operations team
Your KYC applicant submissions arrive untracked, causing delayed reviews and inconsistent onboarding steps. Receive a tracked applicant record and team alerts so reviews start same day.
- Apps: Flowdash, Google Docs, SlackSwap with your favorite apps.
Generate KYC packet and post PDF to team
KYC request tasks leave compliance teams assembling documents manually, causing delays and inconsistent packets. It produces standardized KYC PDFs, updates the task record, and posts to your team same day.
- Apps: TaxDome, Code by Zapier, Filter by Zapier, IdentityCheckSwap with your favorite apps.
Send client ID verification and tag the contact record
Your contact notes may hide ID-check requests, leaving identity checks unstarted and onboarding stalled. This sends verification and tags the contact so intake proceeds the same day.
- Apps: Booqable, Zapier Tables, URL Shortener by Zapier, Google Sheets, Delay by Zapier, TwilioSwap with your favorite apps.
Send KYC request and create customer record for bookings
Your booking customers often arrive without verified ID, stalling handovers and causing manual follow-up. Get customer records created and KYC requests sent so verification completes same day.
- Apps: Webhooks by Zapier, Filter by Zapier, Delay by Zapier, Zapier Tables, TwilioSwap with your favorite apps.
Send onboarding and verification messages to new users
Your onboarding signups stall during KYC, leaving users unverified and unable to transact. You receive staged emails and push reminders so more applicants verify within 48 hours.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
What is client onboarding automation?
Client onboarding automation uses software to collect and route KYC and AML information without manual follow-up. Teams can verify identities, assign reviews, and log approvals when onboarding details arrive.
COMMON CLIENT ONBOARDING CHALLENGES
Missing incomplete forms until reviews stall
Slow response to completed intake forms
Manual data entry across intake tools
No unified view of onboarding status
Transform your client onboarding with Zapier
Zapier helps financial institutions turn KYC and AML onboarding into faster, more reliable workflows. Route intake details, verify client records, and track approval progressβand that's just the start.
Intake routing
Move every onboarding request to the right place
Automate how client onboarding requests enter your KYC and AML process. Zapier routes submissions from Jotform, Paperform, or Cognito Forms into Airtable, HubSpot, or Slack with the right client details attached. That means less triage and faster onboarding automation for financial institutions.
Form submission routing
Route each new onboarding submission into the right intake queue the moment it arrives. Client details can land in Airtable, HubSpot, or Google Sheets, so reviews start without manual sorting.
Smart owner assignment
Assign the right reviewer based on client type, region, or submission source. Teams get cleaner handoffs and faster onboarding automation without inbox triage.
Intake confirmation messages
Send an immediate confirmation through Gmail, Microsoft Outlook, or Twilio after a client completes a form. That reassures clients and reduces follow-up questions during KYC and AML onboarding.
Document request workflows
Request missing files automatically when required fields or attachments are absent. Content Snare, Gmail, or Slack can keep the process moving before incomplete records block review.
Priority client flags
Highlight high-priority submissions and push them into an accelerated review lane. This helps financial institutions act quickly on time-sensitive client onboarding cases.
How it works
Client onboarding automation connects your tools, captures KYC and AML intake signals, and triggers workflows automatically. Route forms, verify identities, and track approvals in real timeβwithout manually chasing updates.
Step 1
Connect your tools
Integrate platforms like Cognito Forms, IdentityCheck, HubSpot, intake forms, and document storage to centralize onboarding data.
Step 2
Define triggers
Set conditions for form submissions, identity results, document requests, or approval changes.
Step 3
Automate & measure
Send reminders, create review records, update dashboards, and continuously track onboarding completion improvements automatically.
Ready to automate your entire workflow?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.