Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Calendly with Smartsheet - no code necessary. See how you can get setup in minutes.
100%
Help
Calendly
Calendly
1. Choose trigger event
Smartsheet
Smartsheet
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Create Workspace" in Smartsheet.
You’re connected!
Zapier seamlessly connects Calendly and Smartsheet, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Choose a Sheet
Required
Row
Required
Title
Required
Comment
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Source Workspace
Source Folder
Required
Destination Workspace
Destination Folder
Required
New Folder Name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Workspace
Required
New Name
Required
What to Include?
Skip Remap
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Choose Source Sheet
Required
Choose a Destination Sheet
Required
Choose Row
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Destination
Required
Template
Required
Copy Cells?
Required
Copy Attachments?
Required
Copy Discussions?
Required
Sheet Name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Choose a Sheet
Required
Email Address(es)
Required
Choose Row
Required
Email Subject
Message
CC Me?
Include Attachments ?
Include Discussions ?
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Choose a Sheet
Required
Email Address(es) to Share To
Required
Access Level
Required
Notify via Email?
Required
Email Subject
Message
CC Me?
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Api_docs_info
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Sheet ID
Required
Row ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Calendly and Smartsheet with AI agents and code
Beyond Zap workflows. Call Calendly and Smartsheet actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and Smartsheet actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Create Workspace
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Connect Calendly and Smartsheet to integrate crucial parts of your business
With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.
Automate your lead management and improve conversions
With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
Create more impactful campaigns with automation
Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
Provide world-class support with a little help from automation
Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
Automate your way to actionable, up-to-date data
The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
Resolve incidents faster with automation
Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
Learn how to automate Calendly on the Zapier blog
Learn how to automate Smartsheet on the Zapier blog
Make work flow with AI
Level up your Calendly to Smartsheet integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + Smartsheet integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Smartsheet
How does Calendly integration with Smartsheet work?
The integration between Calendly and Smartsheet works by using triggers from Calendly events to create or update rows in Smartsheet. For instance, every time a new event is scheduled in Calendly, it can trigger a new row to be added or an existing row to be updated in Smartsheet based on the event details.
What are the common triggers when integrating Calendly with Smartsheet?
Common triggers for the integration include a new invitee created and an invitee canceled event in Calendly. These triggers allow us to automatically update your Smartsheet database with relevant information as soon as an event is scheduled or canceled.
Can I update an existing row in Smartsheet through a Calendly event?
Yes, you can set up the integration to update an existing row in Smartsheet based on data received from a Calendly event. This could be triggered when, for example, an appointment is rescheduled or specific details about the meeting change.
Is it possible to create new rows in Smartsheet when a meeting is scheduled through Calendly?
Absolutely, each time a meeting is scheduled via Calendly, you can automate the creation of a new row in your Smartsheet. This automation helps keep your records organized and up-to-date without manual data entry.
What actions can I automate within this integration?
The integration allows you to automate actions such as creating or updating events and tasks within Smartsheet whenever specific triggers occur from your scheduled events on Calendly. These automations help streamline workflow management processes efficiently.
How do I handle cancelation notifications from Calendly in my Smartsheet?
When an appointment made through Calendly is canceled, you can set up a trigger to automatically mark the relevant item in your Smartsheet as 'canceled' or move it to another sheet designated for cancellations, ensuring accurate record-keeping.
Are there any limitations I should be aware of when using this integration?
One limitation might include restrictions on data types that can be transferred between the two platforms. It's also important to ensure that fields are properly mapped so that information flows correctly without errors.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
Smartsheet is a leading cloud-based platform for work execution, enabling teams and organizations to plan, capture, manage, automate, and report on work at scale, resulting in more efficient processes and better business outcomes.
