1.Runs hourly approval scan
Integrate Schedule by Zapier and time-based scheduling tools to start the hourly scan to check pending purchase orders.
Send approval emails for pending marketplace purchase orders
Automatically scan for purchase orders waiting approval across Code by Zapier and Google Sheets every hour. Send approval emails from Gmail when pending orders need review, when approvers can be found, or when approvals are delayedβso you can notify approvers, route missing matches, and speed up approvals without manual triage.
How this automation accelerates your purchase approvals
When purchase orders wait for approval, delays can stall sourcing and create avoidable manual work. This automation scans on a schedule, finds the right approver, and emails order detailsβso your team approves faster with less chasing.
Schedule by Zapieror swap with your favorite app
2.Lists pending orders for past hour
Integrate Code by Zapier and procurement API tools to retrieve pending orders and map them to orders for looping.
Code by Zapieror swap with your favorite app
3.Iterates each pending order
Integrate Looping by Zapier and data mapping tools to loop each order and expose key fields for email setup.
Looping by Zapieror swap with your favorite app
4.Looks up approver by tenant identifier
Integrate Google Sheets and reporting tools to find the matching approver row and return the approver email address.
Google Sheetsor swap with your favorite app
5.Sends approval email to approver
Integrate Gmail and email template tools to send an HTML approval email with order details and a portal link placeholder.
Gmailor swap with your favorite app
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Create purchase approval task and SOC document for deal
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Create requisition rows from channel messages for finance
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Post new purchase request notification to procurement channel
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Record purchase request and notify approver in channel
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Explore all procurement approval workflows automations
Accelerate purchasing decisions with automated request routing, approval alerts, and policy-based escalations
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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