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Add receipt line items to your expenses table automatically

Automatically monitor receipt attachment arrivals across Gmail and OCR apps. Create and update itemized expense records when receipt emails match your search, when vendor data is extracted, or when line items are detectedβ€”so you can capture line-item details, store totals, and keep traceability without manual entry.

How this automation creates expense line items

When receipt attachments arrive but stay scattered, delayed expenses and missing line-item detail slow close. This automation watches Gmail receipt attachments, extracts fields and line items with OCR, loops each line, and creates itemized records in Zapier Tablesβ€”so your team can code expenses faster.

  1. 1.Monitors receipt attachments

    Integrate Gmail and email receipt searches to forward matching receipt attachments and message metadata to OCR.

    Gmailor swap with your favorite app
  2. 2.Extracts document data

    Integrate Veryfi OCR and OCR parsing tools to parse vendor, date, totals, and line-item arrays from the receipt.

    Veryfi OCRor swap with your favorite app
  3. 3.Iterates line-item rows

    Integrate Looping by Zapier and data normalization tools to normalize each parsed line item into table-ready fields.

    Looping by Zapieror swap with your favorite app
  4. 4.Creates expense records

    Integrate Zapier Tables and attachment storage to create a new record per line item and attach the original PDF.

    Zapier Tablesor swap with your favorite app

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Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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