1.Detects daily cutoff run time
Integrate Schedule by Zapier and scheduling tools to start the workflow at 12:00 AM local time to trigger retention cleanup.
Delete archived dispatch records older than 30 days
Automatically detect dispatch records older than 30 days across Zapier Tables. Automatically delete records when cutoff dates match, records qualify, or archive items exceed 30 days—so you can remove old data, keep the archive compact, and avoid manual retention cleanup.
How this automation keeps your archive compliant
When the daily schedule reaches the 12:00 AM run time, old dispatch records can linger and expand your archive. This automation computes a 30-day cutoff, finds matching records, and deletes them in Zapier Tables—so your team can stay compliant without manual cleanup.
Schedule by Zapieror swap with your favorite app
2.Computes the 30-day cutoff date
Integrate Formatter by Zapier and date tools to compute a cutoff date by subtracting 30 days to standardize retention matching.
Formatter by Zapieror swap with your favorite app
3.Finds records in the archive table
Integrate Zapier Tables and database search tools to look up records where the configured date equals the cutoff to retrieve matching record IDs.
Zapier Tablesor swap with your favorite app
4.Stops when no records match
Integrate Filter by Zapier and workflow conditions to continue only when Tables returns IDs to exit cleanly on no matches.
Filter by Zapieror swap with your favorite app
5.Loops through each matching record ID
Integrate Looping by Zapier and iteration tools to process each returned record ID individually to ensure per record deletion.
Looping by Zapieror swap with your favorite app
6.Deletes matched archive records
Integrate Zapier Tables and record deletion actions to delete each looped record ID from the archive table to remove outdated dispatch data.
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