Google Calendar logoGoogle Calendar - Features, Pricing, Alternatives, and More

Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.

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Google Calendar Features

  • Plan your schedule individually or as a team
  • Organize events into separate calendars
  • Invite others to events, and plan around their schedule
  • Start Hangouts video calls directly from events
  • Integrated with Gmail and Google Tasks
  • iOS and Android apps available

Google Calendar Pricing

  • Free with a personal Google account
  • $5/month per user for Google Apps for Work for business accounts
  • $10/month per user for Google Apps for Work with unlimited storage

Last updated February 5, 2016. Please visit the official site for the most up-to-date information.

Google Calendar Review

When they were first invented, calendars were one of the few reasons someone would buy a PDA—the early pocket computers that foreshadowed today's smartphones. Computerized calendars were a big deal. They let you ignore the wall calendar at work without worrying about forgetting your next appointment. Then came email event invitations, shared calendars, and before you knew it calendars were an undercurrent on all of our devices—something you expect to be there without really thinking about it.

And yet, the calendar app you use still matters. By default, your phone or computer's calendar is still stuck on one device if you're not syncing it with an online calendar tool. And your online calendar is only useful if it's synced to your devices, where it can show you all those appointments you accepted in email.

For that, Google Calendar is one of the best options. It's free with a Gmail account, syncs with the built-in calendar apps on most devices, and can so easily disappear into the background that you'll use it without thinking about it. Add it to your phone, and you'll accept calendar invites in emails, ensure you don't miss meetings with push notifications before they start, and more without ever opening Google Calendar itself.

But it's worth taking some time to use the main Google Calendar app, as it has more tools than you might notice at first. You can make as many separate color-coded calendars as you need to organize events, and then can share those calendars with others if you'd like. Subscribe to your team's calendars or public calendars to keep up with holidays, local events and more right alongside your personal events, or use Google Tasks to keep track of the things you need to do inside your calendar.

Creating events in Google Calendar is simple. Just type in the event and time, and Google Calendar will turn that text into an event on the correct date automatically. Or, open the event editor, and you can specify an event's timezone, add meeting notes, invite others to the event, and start a Hangouts video chat in a click. If you're using Google Apps for Work, Google Calendar will even help you schedule events for time when everyone on your team is free, showing you others' schedule events during the work week so you can pick a time that'll work for the whole team.

It's great on its own, and even better when used alongside Gmail. Google can recognize upcoming events from your tickets, reminders, and other date-related info in emails, and automatically add your trips and more to Google Calendar. And when you add contacts to your Google Contacts address book, they'll be only a click away in Google Calendar to invite them to new events. You can then sort your own calendar into day, week, and month views, and drag around events to fit them into your busy schedule.

When you need it, Google Calendar's tools will help you plan meetings better and make sure your schedule isn't overbooked. And the rest of the time, it'll quietly run in the background, adding new events and reminding you about them without any extra work.

Do more with Google Calendar with our roundup of 30 tips, tricks, and apps to superpower Google Calendar.

Our Verdict: 4.0 out of 5 stars.


Reviewed by Matthew Guay, Zapier. Last updated February 5, 2016.

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