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How Zapier works

Zapier makes it easy to integrate Google Calendar with Microsoft Teams - no code necessary. See how you can get setup in minutes.

Select a trigger from Google Calendar

A trigger is an event that starts your Zap and runs the workflow. For example, with Google Calendar, a trigger could be "New Calendar."
A trigger is the event that kicks off your automated workflow.

Setup an action from Microsoft Teams

An action is what takes place after the automation is triggered. For example, with Microsoft Teams, the action could be "Create Channel."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Google Calendar to Microsoft Teams

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Google Calendar + Microsoft Teams integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and Microsoft Teams

How does the integration between Google Calendar and Microsoft Teams work?

The integration between Google Calendar and Microsoft Teams allows you to automate workflows by setting triggers in one app to perform actions in the other. For example, a new event created in Google Calendar can automatically trigger a message or notification in Microsoft Teams, ensuring that your team is always informed.

What triggers can I set with Google Calendar when integrating with Microsoft Teams?

When integrating Google Calendar with Microsoft Teams, you can set triggers such as when a new event is scheduled or an existing event is updated. These triggers can then initiate actions like sending notifications in a specific Teams channel or creating tasks based on the events.

Are there any specific actions that can be executed in Microsoft Teams from Google Calendar events?

Yes, actions that can be executed in Microsoft Teams include posting messages to channels, scheduling follow-up meetings, or updating status based on Google Calendar events like meeting starts or ends. These actions help keep your team's communication streamlined and synchronized with your calendar updates.

Can I customize notifications sent from Google Calendar to a Microsoft Teams channel?

Absolutely! You can customize notifications by choosing which details from the Google Calendar event are included in the message sent to your chosen Teams channel. This could include information such as event time, location, description, and attendees.

Is it possible to automatically update my status on Microsoft Teams based on my Google Calendar events?

Yes, we enable automatic updates of your status on Microsoft Teams based on your Google Calendar events. For instance, when you're busy during scheduled meeting times, your status can change accordingly without manual adjustments each time.

How do we handle recurring events from Google Calendar when integrating with Microsoft Teams?

Recurring events are handled seamlessly within our integration. Each occurrence of a recurring event in your Google Calendar will trigger the specified action continuously at each interval, ensuring no meeting is missed or ignored for further team collaboration.

Does the integration support syncing between multiple calendars and teams within an organization?

Yes, our integration supports syncing across multiple calendars and various teams within an organization. You can configure rules for different calendars to interact with specific channels or teams as needed.

Practical ways you can use Google Calendar and Microsoft Teams

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Set up automation for generating and sending invoices, along with tracking payments, to enhance cash flow management.

Business Owner
Streamlined Onboarding Process

Automate the provisioning of hardware, software, and permissions for new employees, ensuring smooth and efficient onboarding.

IT
Automated Task Assignment

Automatically assign tasks to team members based on their availability and expertise, simplifying project coordination.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
      Required
    • Expand Recurring Events
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Polling
    Try It
    • Calendar
      Required
    • Time After
    • Time After (Unit)
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Event
      Required
    • Attendee/s
      Required
    Action
    Write

Learn how to automate Google Calendar on the Zapier blog

Learn how to automate Microsoft Teams on the Zapier blog

google-calendar logo
google-calendar logo
About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
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microsoft-teams logo
microsoft-teams logo
About Microsoft Teams
Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.
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