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Set up your first integration
Quickly connect Google Calendar to Google Chat with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Calendar with Google Chat - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Calendar" from Google Calendar.
Add your action
An action happens after the trigger—such as "Create Message" in Google Chat.
You’re connected!
Zapier seamlessly connects Google Calendar and Google Chat, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Calendar
Triggers when a calendar is created.
Try ItTriggerPolling - CalendarRequired
- Search_term
Try ItTriggerPolling- CalendarRequired
- Expand Recurring Events
Try ItTriggerInstant- CalendarRequired
- Search_term
Try ItTriggerPolling
- CalendarRequired
Try ItTriggerPolling- CalendarRequired
- Time After
- Time After (Unit)
- Search_term
Try ItTriggerPolling- CalendarRequired
Try ItTriggerInstant- CalendarRequired
- EventRequired
- Attendee/sRequired
ActionWrite
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Practical ways you can use Google Calendar and Google Chat
Inform team of cancelled events through Google Chat
With this workflow, busy business owners keep their teams in sync easily. When an event is cancelled in Google Calendar, Zapier instantly posts a message about it in the chosen Google Chat room. This avoids confusion and keeps the team aligned without manual follow-ups.
Business Owner
Get project updates sent to Google Chat
Zapier helps IT managers streamline communication by automating updates. When a new event is added to a Google Calendar for a specific project, Zapier automatically sends a detailed notification to the appropriate Google Chat room to ensure all team members are aware of project milestones or deadlines.
ITNotify team in Google Chat about calendar changes
Zapier bridges communication gaps for project managers. When you create or update an event in Google Calendar, Zapier sends the details directly to a designated Google Chat room. This automation ensures important calendar changes are communicated swiftly, reducing missed updates and improving project timelines.
Project ManagementLearn how to automate Google Calendar on the Zapier blog
Learn how to automate Google Chat on the Zapier blog
Frequently Asked Questions about Google Calendar + Google Chat integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and Google Chat
How can I integrate Google Calendar with Google Chat to send reminders for upcoming events?
You can set up an integration where a trigger is configured for when an event on your Google Calendar is about to start. This will prompt an automatic message in Google Chat, alerting you and your team about the upcoming event. Ensure both Google Calendar and Google Chat are connected to our platform to create this seamless workflow.
Is it possible to notify my team on Google Chat about a new event added to the calendar?
Yes, you can set up a trigger for when a new event is created in your Google Calendar. This trigger will automatically send a notification message in your designated Google Chat room, allowing your team to stay informed about newly scheduled events.
Can we post daily agendas from Google Calendar onto Google Chat every morning?
Certainly! You can automate posting of daily agendas by setting up a scheduled action, which extracts the day's events from your Google Calendar and posts them as a summary in your chosen Google Chat room at a specific time each morning.
How do we ensure that changes or cancellations in calendar events are communicated via Google Chat?
To communicate updates effectively, set triggers for updated or cancelled events in Google Calendar. These triggers can automatically update the relevant thread or group chat in Google Chat with changes or cancellations, keeping everyone informed without needing manual intervention.
Are there any limitations on the number of reminders we can send through this integration?
While our integration with both platforms supports numerous triggers and actions, it's important to note potential rate limits of API calls by the individual services. We recommend checking any quota constraints with both platforms before setting high-frequency triggers that may lead to restrictions.
What kind of custom messages can be sent from calendar alerts to chat rooms?
You have flexibility over the content included in the notifications sent through our service. Custom messages typically include basic details like event name, time, and location but can be tailored further by adding specific attendee details or notes from the calendar invite.
Do we need any special permissions to connect our organization's calendars with chat groups?
Integrating requires appropriate permissions granted within both services—Google Workspace administrators usually need to approve third-party tool access so that information flows smoothly between calendars and chat groups without security issues.
