Asana

Features, Pricing, Alternatives and More

Written by Vicky Cassidy
Last updated

Asana has a wealth of tools and features for managing quite complex projects. For example, you can use Sections to visually break up long lists of tasks and put them into relevant groups. You can also create subtasks within tasks to keep track of work that contains multiple steps. Every task and subtask can have a due date, assignee, followers (people who want alerts about changes and updates made to the task) description, comments, and attached files. You can also track time spent completing a task. All important data and communication about the task appears directly on it, so you never have to track down related information from an email.

In 2018, Asana added Gantt chart views, a handy way see a project that's in progress on a timeline. The app also offers a Board option for managing work using a kanban methodology.

While Asana offers collaborative features for managing work together, you can also create private projects for keeping your own hidden to-do list or other information.

To more easily manage work or projects that recur, you can build templates. For example, if you do the same six tasks every time you sign a new client or always follow a particular workflow when building a house, having templates lets you get to the work itself faster.

Another way Asana shows its flexibility is in how it lets you collaborate with anyone. You can easily create an account that allows everyone with the same email address domain to join, but you can also invite contractors and other collaborators who are not in your organization to participate. With Asana, you can give guests access to entire projects or only specific tasks.

Different views in Asana help you focus on the work you need to see. My Tasks shows all tasks that are assigned to you, breaking down the information into what's due today, what's due this week, and what's due later (Today, Upcoming, Later). A Calendar view provides another way to see tasks by due date. You can see a Calendar of your own tasks or a Team Calendar, showing all tasks assigned with due dates across all team members. Another view, called My Inbox lists new activity on all the tasks assigned to you or that you follow.

A dashboard in Asana automatically tracks the status of each project. It shows a progress chart of completed versus outstanding tasks for whichever project you choose. Project owners can add additional information, such as a brief overview and a status to indicate if the project is on track, at risk or falling behind schedule, or in need of attention.

While Asana offers a free, limited account, organizations can upgrade to a paid account to get the ability to make certain projects and teams private, open up guest access to an unlimited number of individuals, add more dashboard functionality, and centralize user administration and billing. Asana also integrates with a number of third-party apps that extend its capabilities through add-ons.

Asana is available on the web, iOS, and Android. With its flexibility and customization options, it's an excellent productivity tool for teams that need to centralize their work and more easily manage it.

Do more with Asana

Zapier allows you to instantly connect Asana with 1,500+ apps to automate your work and find productivity super powers.

Connect to 1,500+ Apps

Google Sheets

Google
 +2, Spreadsheets, Top 100

77 Integrations

Evernote

Notes
 +1, Top 100

55 Integrations

Gmail

Email
 +2, Google, Top 100

66 Integrations

Google Calendar

Calendar
 +2, Google, Top 100

66 Integrations

Trello

Project Management
 +1, Top 100

198 Integrations

Jira Software Server

Project Management
 +1, Top 100

44 Integrations

Google Forms

Forms
 +2, Google, Top 100

11 Integrations

Airtable

Spreadsheets
 +1, Top 100

22 Integrations

Slack

Team Chat
 +1, Top 100

110 Integrations

Asana Pricing

  • Free for teams of us to 15 people with basic features including unlimited tasks and projects

  • Premium plan for $11.99/month per person; includes everything in Free plus no team size limit, private teams and projects, Gantt charts, custom fields, task dependencies, and more

  • Small teams (15 or fewer) paid plan for $7.50/month per person

  • Enterprise plans available with custom pricing

$119.88/year, $75/year per person Premium or small teams, respectively

Asana Features

  • Assign, organize, track, and manage tasks for yourself and across teams

  • Organize tasks into shared projects

  • Communicate with teammates

  • Know the status of all work relevant to you through automatic updates

  • Watch the status of work and projects with dashboards

  • iOS and Android apps available

Asana Alternatives

See All

Todoist

To-do Lists
 +1, Top 100

Asana Updates

Integration How To: Connect Gmail to Asana

Connect the apps you use every day

Get started with a Free account

Or
By signing up, you agree to Zapier’s Terms of Service