The best email parsing software in 2025

Your inbox has more than just emails—it's full of data. This is particularly true if you run a business. Maybe your leads come in via email, maybe that's where certain invoices end up, or maybe it's where all your onboarding survey results go.

But you can't do much with this data if it stays buried deep in your inbox among the newsletters, shipping notifications, and spam. Receipts are more useful in your bookkeeping software and contacts are more useful in your CRM, for example. While you could manually copy all that information over, especially if there are only a handful of relevant emails, it's still an annoying bit of work—and definitely doesn't scale to dozens or even hundreds of emails a day.

This is where email parsing tools come in. These tools do the work for you, grabbing information from your inbox and organizing it in such a way that other apps can make use of it. Email parsing apps are distinct from powerful email clients like Superhuman and Shortwave that make it easy to find and sort data in your inbox—instead, they're designed to get data from your inbox to somewhere more actionable. Even the best email apps leave most data sitting buried somewhere in your mail.

For years, email parsers were kind of awkward to use. You had to manually create rules using things like regular expressions, if-this-then-that logic loops, and other kinds of code and pseudocode. If you could fine-tune things, amazing—until the format of the emails you were scraping changed and you had to update things all over again. But over the past few years, there's been a big technology shift: now you can parse emails using AI.

And this is a really big shift. Large language models are flexible enough that when you tell one to grab the date from an email and format it in a particular way, it will—regardless of how the date appears in the email. There's still some tweaking to do to get everything working right, but email parsing tools are no longer awkward Rube Goldberg machines held together with weirdly specific rules. 

So, whether you're just curious about email parsing tools or are looking to upgrade to a much simpler tool, here are the best email parsing apps available right now. 

The best email parsing software

• Zapier for getting email data into your other apps

• Airparser for an AI-powered email parser

• Parsio for a multi-purpose email parser

• Parseur for advanced users and for parsing email attachments

What makes the best email parser software?

There are only a dozen or so true email parsers available, so I tested every one I could get my hands on and selected the best. I've been testing and reviewing automation software for well over a decade, so I have a lot of experience evaluating apps like this. The best email parsing apps meet the following criteria (and some go above and beyond):

• They extract specific information from your email and its attachments. The best apps use AI models to detect relevant information, though you can tweak things using custom rules and templates. Accuracy is important here as you need your email parser to reliably grab the data you want every time.

• They're easy to set up and use. Email scraping services used to be pretty tricky to set up. You had to manually create a series of rules that would extract the data you wanted from an email. Now though, AI can do a huge amount of the heavy lifting for you. Even compared to a few years ago, the email parsing tools available are genuinely easy to use. It's a big change, and it's really shaken up the list.

• They put that data where you want it. Email parsing apps are about getting data from your inbox to somewhere more useful. You want your receipts sent straight to your accounting software, or your new clients' contact details added to your CRM and mailing list automatically. 

• They're nice to use. Specialized tools like email parsers are often built with a technical end user in mind—which means many apps skimp on things like onboarding and a nice user interface. While not essential, helpful tips, tutorials, and an inoffensive interface make the best email parsers a little more pleasant to use. These certainly aren't apps for everyone, but ideally they should be apps for anyone.

In some cases, I found apps that offered similar features and quality at different price points, and in those instances, I favored the more affordable or easier-to-use option.

Why parse email? Email parsers vs. email rules

Most email services, like Gmail and Outlook, have some kind of automated rules system that you can use to filter and sort emails. The difference between dedicated email parsers and these rules comes down to one key distinction: Gmail and Outlook can sort your emails based on their contents, while an email parser can directly sort the contents.

For example, with Gmail, you can automatically tag all emails that contain invoices, so you can send them to your accountant at the end of the year. With an email parser, you can pull out the date sent, the invoice number, and the date it was paid out—and, with the help of an app like Zapier, add that to a spreadsheet, and have it automatically sent to your accountant on the second Tuesday of every month.

Many people are probably fine with the built-in automation of their email service, but if you run a business, need to process the data that's actually in your emails, just have a huge volume of emails that needs to be dealt with, or really like automating these kinds of things, then an email parser is definitely for you. 

The best email parsers at a glance

Best email parser for getting email data into your other apps

Zapier (Web)

Zapier Pros:

• Option to use structured parsing or an AI agent

• Easy to set up and use either way

Email Parser by Zapier Cons:

• Not a dedicated email parser

This is a Zapier product in a Zapier blog post, so I understand if you're skeptical about my ability to be neutral. But if your goal is to get data out of your inbox and into all the other apps you use at work, Zapier has a couple options that make it easy.

Get started with Email Parser by Zapier, and you can set up as many mailboxes as you want, each with its own @robot.zapier.com email address. You can forward emails to that address, either manually or using something like Gmail's filter system. Send a few sample emails, then highlight and name the information you'd like to scrape from future emails. You won't find many advanced features here—you can't scrape the contents of email attachments, for example. Then you'll set up a Zap, Zapier's term for an automated workflow, which is what will send that information to any other app you want—you can choose from thousands of apps, or even send the contents off to be handled by an AI like ChatGPT.

Alternatively, if you want to leave the decisions in the hands of AI, you can do this all using natural language with Zapier Agents. Your agent can watch your inbox for whatever emails you're looking for (based on sender, label, or any other feature), and then pull out the information you need. Once it has that information, it can send it to 8,000+ other apps, so you can get data from your inbox into a spot where it's actionable.

A few examples of what you can do with the scraped contents: send information from your email to a spreadsheet, add new contacts to a Mailchimp list, or create a Google Calendar event based on the specified time and date in the email. Zapier is an AI orchestration platform, so you can build complex systems that run on their own. Learn more in the guide to Email by Zapier and the guide to Zapier Agents, or get started with one of these pre-made templates.

Zapier pricing: Free plan available; paid plans from $19.99/month

Best dedicated email parser

Airparser (Web)

Airparser pros:

• Incredibly easy to use

• Powerful AI-powered email parsing

• Prompts allow you to extract and structure data

Airparser cons:

• Expensive, especially on lower plans

Airparser is an AI-powered email parser developed by Parsio, one of the other apps on this list. It's a separate product because it depends almost entirely on large language models to extract information from your emails, PDF documents, text files, and with OCR, even images. It's super powerful and really easy to use. (If I had to hazard a guess, I'd say its custom AI models are based on Llama.)

With Airparser, every inbox—though you can also upload files manually or using the API—has its own extraction schema. This is what structures the data you're trying to pull from an email, document, or other file. I found its auto-generated extraction schema did a great job of pulling out every actionable piece of data, though you can also write your own prompts if you don't need every single detail. 

Best of all, Airparser automatically formats things as JSON, so you can use its built-in Python post-processing to manipulate it, send it to a Google Sheet, or send it to almost any other app using Zapier. This means you can do things like send all your transactions straight to your accounting software or add new contacts to your CRM. Learn more about how to automate Airparser, or get started with one of these pre-made templates.

The big downside is the price. The Starter plan costs $39/month and only gets you 100 credits per month—that means each processed email costs $0.39. Things are much better on the $59/month Growth plan (500 credits per month/~$0.12 per email) and $179/month business plan (2,000 credits per month/~$0.09 per email). So if you're a high-volume user, Airparser could be quite good value—but if you're only parsing a few dozen emails per month, it'll be a pricey option. 

Airparser pricing: Free trial with 30 credits; Starter plan with 100 credits per month from $29/month

Best multi-purpose email parser

Parsio (Web)

Parsio pros:

• Super flexible

• Affordably priced

Parsio cons:

• You don't have as much control over how the AI extracts data as you do with Airparser

Parsio has a lot in common with Airparser—which is no surprise given that both tools were built by the same team. It offers GPT-based parsing, PDF-parsing using pre-trained AI models, and template-based parsing so it's one of the most flexible tools on the list. 

With GPT-powered parsing, you simply write a prompt directing it to do something like "extract the conference link, names of attendees and their email addresses, and the agenda" or "find the time of the meeting and convert it to EST" from almost any kind of document. If you've ever tried something similar with ChatGPT, you'll know how good AI can now be at this kind of thing.

The pre-trained PDF and image parsing is super interesting. Parsio has AI models to extract content for invoices, receipts, tax forms, ID documents, and other kinds of documents. They can also use OCR to extract data from scanned and handwritten documents. I found it did a really good job of pulling out all the information from my invoices. 

The template-based parsing is also good if you have a document where nothing changes. You select a chunk of text in your sample document and assign it to a data field or table. If things stay the same, it will work—but if something changes in the format of the email or document, your email parsing will break. It's the cheapest option though.

Parsio works using a credit system. It costs one credit per page to use the template-based parser (and an additional one credit to parse an email signature), two credits per page to use the GPT-powered parser, or five credits per page to parse an attachment with a pre-trained AI model. Paid plans start at $49/month with 1,000 credits.

Parsio offers post-processing and integrates with Slack, Shopify, and loads of other apps natively—including Zapier. That means you can do things like automatically create Google Sheets or Airtable records from parsed documents. Here are a few more examples.

Parsio pricing: Free trial; from $49/month for Starter plan with 1,000 credits/month.

Best email parser for advanced users and processing attached documents

Parseur (Web)

Parseur pros:

• A fully featured and flexible email parser with great templates and a solid AI

• Decent free plan

Parseur cons:

• Expensive, especially on lower plans

Parseur is another flexible email parser like Parsio. Its AI-assisted mailbox creation does a great job of turning your example emails and documents into a template, though you can still use a predefined category like financial statement or invoice. It works with both emails and an inexplicably long list of file formats. If you need to pull a contact number from an ODT, RTF, Apple Pages, or even a WordPerfect file for some reason, it has you covered. It's also got some pretty powerful OCR features, like dynamic OCR that can find fields that move or change size in a document or email.

In terms of AI, Parseur falls somewhere between Airparser and Parsio. You can be a little more hands-on with what it extracts, but you don't have the same level of control and customization that Airparser offers.

And there's a lot more to like too. There's post-processing support, for example, using Python scripts (at a higher price point) and lots of integrations—including Zapier, so you can send scraped data from your email to thousands of apps. Learn more about how to automate Parseur, or try these pre-made workflows.

The downside: Parseur's credit system can be expensive. It costs one credit to parse one email or one page of an attachment. The free plan gets you 20 credits/month, but after that, the cheapest plan is 100 credits/month for $49. $0.49 per email or page of an attachment might be worthwhile if you want access to both a template system and an AI, and the price per credit goes down rapidly with higher monthly fees, so try Parseur out before you decide on a service.

Parseur pricing: Free for 20 documents a month; from $49/month for a plan with 100 credits/month.

Other email parsing software

AI has dramatically changed email parsing in the last couple of years, which is awesome for users, but it's meant that some apps I used to love now feel a bit dated. With apps like Zapier, Airparser, Parsio, and Parseur making it super easy to extract data from emails, there's now no reason for most people to use a tool that makes things a bit more awkward. 

Still, if you're comfortable with the technical side of things or want something a bit different, there are a few other email parsing apps worth considering:

• Mailparser (which you can automate with Zapier) had one of my favorite template setups, but its AI features aren't as solid as the options on this list. 

• Parserr has some neat AI features, but the interface is a bit confusing and it requires a demo call to try out.

• Nanonets has some of the most powerful AI parsing features around, but everything about it is kind of confusing. Its pricing model is very opaque, it isn't really aimed at emails, and I struggled to get it set up. 

• Email Parser is the only service I looked at with a desktop Windows app. If that's what you want, give it a look, but it feels very dated.

• SigParser can search through your emails and pull out all the contact details in signatures. It was a bit too limited to make the list this year, but the service is solid.

It's exciting to see the current AI boom turn once-complex apps into easy-to-use no-code tools. While there's a lot of hype around chatbots and the like, some of these lower-key upgrades to the tools that individuals and businesses rely on every day are likely to have just as much impact. If you're still parsing your emails with creaky old Gmail rules or copying and pasting things into spreadsheets, give one of these apps a try. 

Related reading:

• How to automate your inbox with an email parser

• The best ways to automate your email

• What is data extraction? Examples + automation tips

This article was originally published in January 2021 by Justin Pot. The most recent update was in August 2025.