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Discover 4 powerful ways to automate your Microsoft Outlook email

Automation inspiration

2 min read

Discover 4 powerful ways to automate your Microsoft Outlook email

By Ellie Huizenga · April 22, 2021
The logos for Microsoft Outlook, Facebook, Microsoft To Do, and Slack.

It's happening again. You look down at your pup, and their big eyes stare back at you, saying, "take me for a walk mom!" But your Microsoft Outlook inbox is full of emails that you still need to go through. Instead of getting out (and getting some much-needed vitamin D), you get stuck fighting to reach inbox zero

Staying on top of your Microsoft Outlook email feels nearly impossible—especially when you don't know where to begin. We get it. Minimizing redundant tasks within your inbox can be tough.

Automating some of these tedious tasks can help you streamline your inbox so your team stays updated, your projects keep moving forward, and your new leads get a fast response—all from the same place.

With our automatic workflows (called Zaps), you can ensure your Microsoft Outlook email is effective, powerful, and helpful. To get started with a Zap template—our pre-made workflows—just click on it, and we'll guide you through the set-up process. It only takes a few minutes. You can also read more about setting up Zaps here.

You'll need a Zapier account to use the workflows in this piece. If you don't have an account yet, it's free to get started.

Cultivate leads automatically 

No matter how tired or busy you are, following up with new leads as soon as possible is non-negotiable. The sooner you can build a relationship with them, the sooner you can make a sale. However, keeping on top of all the emails you need to send is time-consuming.

Save time by setting up a few workflows that automatically send personalized email messages to new leads. This allows you to follow up promptly and cuts down on the number of emails you have to write.

Create a to-do list from your Microsoft Outlook emails

Often worried about what action items are slipping through the cracks of your inbox? Me, too. Fortunately, you can turn your Microsoft Outlook into a streamlined list of tasks by creating a Zap that sends emails to your task manager of choice. 

With an organized list of tasks, you never need to worry about missing bills, project action items, customer requests, or whatever else comes into your inbox. Instead, you can let the automation do the administrative work and focus on getting things done. 

Still looking for a to-do list app that meets all your needs? Check out why google sheets might be the solution you are looking for.

Keep your team updated 

We all know the phrase "time is money." When your team is informed, and on the same page, everyone can get what they are working on done faster, adding up to big savings over time. 

If you have multiple coworkers checking mail or getting notifications in the same inbox, it can become a logistical nightmare. By setting up automatic workflows, you can save time and energy while keeping your team in the loop on company info, project updates, meeting recordings, and more. 

Keep your contacts updated across platforms

Remember when we all had handwritten address books? Seems like ages ago. Fortunately, we can now digitize our contacts, making it easier to keep up with changes. But syncing your contacts across all your platforms can sometimes take just as long as updating that handwritten address book. 

By setting up workflows that connect your Microsoft Outlook with your contact manager of choice, you can automatically update all of your platforms every time you add a new contact to Outlook. 

Take your Outlook inbox to the next level

With Zapier, you can easily manage your Outlook. You'll go from spending hours organizing your emails—to hours of time to walk your dog.

This is just the start of all that you can do with Outlook and Zapier. Zapier supports thousands of apps, so you can automate almost any task at work. Start building your Zap now and see what you can create!

New to Zapier? It's a tool that helps anyone connect apps and automate workflows—without any complicated code. Sign up for free to use this app, and many others, with Zapier.

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Ellie Huizenga picture

Ellie Huizenga

Ellie Huizenga is a content specialist at Zapier based in Phoenix, AZ. When she's not working, you'll find her in the mountains either downhill skiing or on a new hike.

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