How to use Zapier to automate Notion

It's easy for tasks to slip through the cracks when you're managing projects across different platforms. Even if you're a Notion user—one of our favorite project management apps—you can't fully streamline the way you work without bringing all your apps together under one roof. 

That's where Zapier comes in. With our Zaps (what we call our automated workflows) you can connect Notion to the rest of your tech stack and automate your project management. From sending team notifications for new projects to tracking incomplete tasks, here's how to use our Notion integration to power your work—automatically.

Table of contents

• How the integration works

• Connect Zapier to your Notion workspace

• Popular ways to automate Notion

How the Zapier Notion integration works

The Notion integration has six available triggers (events that kick off a Zap) plus 27 actions (events your Zap performs after the trigger). Of those 27, 12 are search steps—a type of action that looks up existing data in an app. 

Here are some of the most popular triggers and actions:

• Trigger — New Data Source Item

• Trigger — Updated Content in Data Source Item

• Trigger — Updated Content in Page

• Action — Create Data Source Item

• Action — Update Data Source Item

• Action — Create Page

• Search Action — Find or Create Database Item

• Search Action — Find Page (By Title)

• Search Action — Find Data Source Items

Of course, those just scratch the surface. If you have a specific workflow in mind, check out our Notion integration page for the complete list of triggers and actions.

How to connect Zapier to your Notion workspace

Check your Notion account permissions

Before you try to connect Zapier to your Notion account, make sure you're an admin in your workspace. You can check this by clicking on Settings & Members in the left-hand navigation window.

Click on the Members tab, where you can see whether you have admin-level access in your workspace.

If you don't, reach out to your workspace owner, who can change your access level.

Connect Notion to Zapier

Whenever you're ready to connect Notion in the Zapier editor, search for and select Notion as your app, then select the trigger, action, or search. Click Continue.

You'll then be prompted to connect your Notion account. Click + Connect a new account. Zapier will prompt you to grant access to your workspace. Click Select pages.

Select the Notion pages you want Zapier to access, then click Allow access.

You've now connected your Notion account to Zapier! 

Zapier will also appear in your list of connections within your Notion settings. Click on the My Connections tab to see the list of apps you've connected to your workspace.

Popular ways to use Notion with Zapier 

Notion combines the best of your favorite productivity tools into one app, but sometimes you still need information from outside apps. Zapier can help you turn your Notion workspace into a central hub for your most important information. Here are a few ideas to start automating:

Keep up with your calendar

It can be tough to keep up with the daily demands of project deadlines, meetings, client calls, or anything else that relies on a calendar. Luckily, Notion allows you to visualize database items in a calendar or a timeline. 

If you're already using another calendar app to manage important dates, you can use a Zap to automatically send those calendar events to Notion. Get started with these workflows:

Want to set aside time on your calendar to tackle your Notion items? Blocking out your work calendar allows you to fully focus on specific projects and tasks. (Plus, your team will know not to book meetings during that time.)

With these Zaps, any time a new item is added to your Notion workspace, Zapier will automatically create detailed (or simple) events in your calendar, so you can stay on top of your most important work.

Stay on top of changes in Notion

When you're working collaboratively in a shared workspace, it's important for your team to know when something major has changed in your project plan. 

Instead of relying on a human to notify the team—or trying to spot the change on your own—these Zaps will automatically notify you in a team chat app whenever there's a new database item in Notion.

If you're working with external stakeholders, they'll also need to be notified of major changes. Instead of giving them access to your workspace, you can use an automated workflow to draft an email for you. 

Track tasks and projects

There is no shortage of project management and task apps to choose from. However, the one-size-fits-most approach of these tools might not jive with what you need to track work.  

Notion allows you to customize and track your to-dos according to your style, whether it's a list of checkboxes or you need multiple deadlines for a single task. But if your team manages projects in another app, you can create an automated workflow to add new tasks to your Notion workspace. 

Get started with the Zaps below:

Need to track tasks that occur regularly? Relying on your memory to manually create a record for every daily progress log or weekly standup note is unnecessary. Our built-in tool Schedule by Zapier can auto-create an item in Notion for you, at whatever cadence you'd like.

Turn casual asks into Notion tasks

Do people ask you to do things in your team chat app or via email? If so, you'll want an easy way to send those requests straight to Notion—without the hassle of copying and pasting. 

These Zaps can help. Any time you add a reaction to a message in Slack or receive an email you've labeled as "to-do," Zapier will send the contents of the message straight to Notion. If you want to organize that information more effectively, you can even add an AI step to extract the request and log it according to a template. 

Organize customer information

Whether you're trying to organize form submissions, spreadsheets, or invite attendees, it can be helpful to have that information in the same space where you do most of your planning. These Zaps will automatically create Notion database items for you, so you can keep tabs on your customers, without wasting time manually importing information.

Log online research and articles

Whether you're tracking brand mentions online, your published articles, or you just want to save interesting articles in one place, Notion is a great tool for logging your favorite links. Skip the copy-and-paste routine with these Zaps, which will automatically create Notion database items for you.  

Take your productivity to the next level with Notion and Zapier

This is just the start of all that you can do with Notion and Zapier. Zapier supports thousands of apps, so you can automate almost any task at work. Create your Zap now and see what you can do.

This article was originally published in May 2021 and was most recently updated in December 2025 by Steph Spector.