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Get Slack notifications for new Notion database items

By Khamosh Pathak · November 30, 2022

Notion is one of those products that can be many things to many people. For some, it's a simple note-taking app. But if you dig deeper, you can turn it into a personal Wikipedia, a journaling system, or a full-fledged database

The app's table tool is quite extensible. You can add multiple data types and interlink in the table itself. But what transforms this humble table tool into a database system is its automation support. 

In this guide, we'll focus on how to automatically send Slack notifications when new items are added to your Notion database, giving your entire team instant data updates. Let's get started. 

Zapier is the leader in workflow automation—integrating with 6,000+ apps from partners like Google, Salesforce, and Microsoft. Use interfaces, data tables, and logic to build secure, automated systems for your business-critical workflows across your organization's technology stack. Learn more.

Option 1: Get started quickly with a Zap template

We have a template to help you get started quickly. Click the button below and you'll be ready to create your Zap. Some fields will be pre-selected to make things easier. Note: You'll need to create a Zapier account if you don't already have one.

Send Slack messages for new Notion database items

Send Slack messages for new Notion database items
  • Notion logo
  • Slack logo
Notion + Slack

Here's how it works: 

  1. Click on the Zap template. 

  2. Connect your Notion and Slack accounts.

  3. Give Zapier permission to access all Notion workspaces containing databases. Next, choose the database you want to work with.

  4. Choose the Slack channel where you want to post Notion updates.

  5. Now for the fun part—it's time to map the fields. Choose which data from Notion shows up in the message field in Slack. Make sure to add the right formatting, so it looks how you want it to.

  6. Click the Next button, test out the Zap, and turn it on. 

Option 2: Create your own Zap

If you're looking for more customization options or you want more control over the process, try setting up your Zap from the ground up.

Go to the Zap editor to get started. All Zaps begin with a trigger, the event that starts your workflow. Search for and select Notion for your trigger app and New Database Item for your trigger event. Then click Continue.

The Notion app logo is shown above New Database Item selected in the Event field.

Select your Notion account from the account dropdown. If you haven't linked your account already, click Connect New Account

Log in with your Notion account. Click Choose Pages, select the workspace where your database is stored, then click Allow Access

A pop-up screen shows a list of Notion workspaces with blue checkboxes checked off.

When you see your account in the dropdown, click Continue.

A Notion account selected in the Notion account field.

Finally, it's time to set up the trigger. From the Database dropdown, choose the database table you want to automate, then click Continue.

In a Database dropdown, the database Writing Books has been selected.

Next, test your step by clicking on Test Trigger. The Zap should pull test data from your Notion database. If it looks right, click Continue.

Test data from Notion is shown that includes details about the book Bird By Bird by author Ann Lamot.

Now let's set up the Slack action, the event that happens once your Zap is triggered. Search for and select Slack for your action app and Send Channel Message for your action event, then click Continue.

The Slack app logo is shown above the Event dropdown with Send Channel Message selected.

Next, select your Slack account from the account dropdown. If you haven't linked your Slack account already, click Connect a New Account, and sign in with your Slack credentials to connect your workspace. 

After selecting your account, click Continue.

A Slack account is shown selected in the Slack account field.

Now's the fun part—customizing the action. This is where Zapier's advanced editor really shines. 

First, choose where you want the message to go in the Channel dropdown.

Next, fill out the Message Text field. You can type in static text that will show up every time Slack posts your message. And you can add data from your previous Notion step by clicking into the Message Text field and selecting the data you'd like to use from the dropdown.

For my example, I'm creating a table that contains books on writing that I want to read. I'm going to add a text label for each field from my Notion database on a separate line and map the Notion entry for each one next to the label. Here's how it looks in the Zap editor.

In the Slack Message Text field, details about the book Bird By Bird by author Ann Lamot have been added, with data points added from the Notion trigger step.

The message will be displayed as a bot via Zapier. But you can make this a lot more interesting by changing the name and the icon. 

Add a custom name in the Bot Name field. Add an image link or an emoji to the Bot Icon field. For my example, I'm going to use :open_book: for a book emoji.

Slack fields are shown customized with text and emoji.

By default, the Zap will include a link to the Zap so anyone can edit it. This makes troubleshooting easier, but you may not want everyone to have access to the Zap or add extra text to your message. You can disable it by selecting No in the Include a link to this Zap? dropdown.

Finish customizing your Slack step, then click Continue.

Next, click Test action to test your Zap. It will send a test Slack message that includes the Notion test data from your trigger step. 

Here's what the test entry looks like in Slack.

A Slack message is shown with an open book emoji and text detailing the book Bird By Bird by author Ann Lamot.

If everything looks right, you're now ready to use your Zap. Now any time you add a new entry to your Notion database, you'll get notified in Slack.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'