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4 min read

How to automatically add new Typeform responses to Airtable

By Khamosh Pathak · January 19, 2023
Hero image of the Typeform app logo connected to the Airtable app logo on a light blue background.

Typeform lets you easily collect customer data for almost any use case you can imagine. But gathering information is just the first step. What you do with that data is even more important. 

If you want to easily share responses with your team, collect a database of user information, or create an archive of form responses, you likely want to move your Typeform entries to another tool. With a Zap—Zapier's automated workflows—you can create a new record in Airtable for new Typeform responses. Seamlessly share data across your company and make sure important information is backed up automatically.

Zapier is the leader in no-code automation—integrating with 5,000+ apps from partners like Google, Salesforce, and Microsoft. Build secure, automated systems for your business-critical workflows across your organization's technology stack. Learn more.

Before you begin

You'll need to set up your Airtable database and Typeform form before you start.

First, if you haven't already, create your form in Typeform. You'll also want to make sure you have at least one response to your form to properly set up and test your Zap. If you don't have any responses yet, submit one or two dummy responses.

You'll also want to make sure your Airtable database has fields set up that match the form data you want to store. 

For example, we're collecting responses on a mindfulness training session, so we'll collect the following responses: Name, Address, and Questions. Here's what that looks like in Airtable.

An Airtable database called Meditation Session Responses with three field columns.

The data will depend on your use case. Before you get started, take some time to customize the column headings. 

Add new Typeform entries to Airtable

Zapier lets you create automated workflows called Zaps, which send your information from one app to another. You can create your Zap from scratch without any coding knowledge, but we also offer quick templates to get you started. 

If you'd like to start with a template, click on the Zap template below, and you'll be taken to the Zapier editor. You'll need to create a Zapier account if you don't already have one. Then, follow the directions below to set up your Zap.

Add new Typeform entries to Airtable as records

Add new Typeform entries to Airtable as records
  • Typeform logo
  • Airtable logo
Typeform + Airtable

Set up your Typeform trigger

Let's start with the trigger—the event that starts your Zap. If you're using the Zap template, this will be selected for you. Otherwise, search for and select Typeform as the trigger app and New Entry as the trigger event, then click Continue.

The Typeform app has been selected with New Entry selected in the Event dropdown.

Next, connect your Typeform account. Click on Choose an account… and either select an account from the dropdown menu (if you've connected Typeform to Zapier before) or click + Connect a new account. If you haven't connected your account before, you'll need to click the Accept button to give Zapier access to your Typeform data. 

Once you've connected your account, choose your Typeform account from the dropdown, and click Continue.

Now you'll need to select the form where you're collecting the responses you want to store in Airtable. In the Form dropdown, select the appropriate form, and click Continue

Mindfulness Session has been selected in the form dropdown.

Now you need to test your trigger. Zapier will find a recent response to your Typeform. This will be used to set up the rest of your Zap. If you don't have any responses to your Typeform, you should submit a dummy response before testing your Zap so you can make sure your Zap is working properly.

Click Test trigger. Once you see that your trigger is working properly, click Continue.

Test results from the Typeform trigger step, which show responses to a Typeform form.

Set up your Airtable action

Now it's time to set up the action—the event your Zap will perform once it's triggered. If you're using the Zap template, these will already be selected for you. Otherwise, search for and select Airtable as your action app and Create Record as your action event. Click Continue.

The Airtable app has been selected with Create Record selected in the event dropdown.

Next, connect your Airtable account. Click on Choose an account… and either select an account from the dropdown menu (if you've connected Typeform to Zapier before) or click + Connect a new account

If you haven't connected your account before, you'll need to find the API key for your Airtable account. Open the Airtable website, click your Profile icon in the top-right, and go to Account.

An orange arrow points to the profile icon in a Typeform account with another arrow pointing to the Account menu

Click the Generate API Key button and copy the API key from the text field. 

A Typeform page that shows a personal API key

Back in the Zap editor, click the Sign In button next to the Airtable account. Paste the API key, and click Yes, Continue

A pop-up that asks "Allow Zapier to access your Airtable Account?" with a field to paste in an API key.

Next, select your Airtable account in the account dropdown, and click Continue.

An account is shown selected in the Airtable Account field.

Now it's time to set up your action. First, select the Airtable base where you'll store your Typeform responses from the Base dropdown.

A dropdown is shown with a list of Airtable bases. Meditation Session Requests has been selected.

Next, choose the Table

Table 1 has been selected in the Table field.

Once you've selected your table, Zapier will automatically load all the field titles from the database into the editor. For our example, we had fields for Name, Address, and Question. To map the responses from Typeform, click in each field to select data from your previous Typeform step.

For example, we clicked in the Name field and selected the Typeform question that will result in the answer we want to see in this field. In our example form, that's called "Awesome. Can we get your name?" 

Do this for the rest of the fields as well. This is what it looks like after we've mapped all the fields. Once that's done, click Continue.

Fields for Name, Address, and Question with Typeform responses mapped to each.

Now it's time to test your action. When you click Test action, Zapier will create a record in Airtable with your Typeform response according to how you set up your Zap. It's a good idea to test your Zap so you can check if your Airtable record is set up correctly.

A test message that shows a record that will be sent to Airtable with Typeform responses.

If your test is successful, you should see your Typeform response correctly added to the appropriate Airtable fields.

A successful test message.

You can also check your Airtable base to see if it looks how you want it to.

Here's how our test looked in Airtable. A roaring success!

An Airtable base with recorded Typeform responses.

If everything looks right, your Zap is now ready to use. Now every time you get a response in Typeform, it will automatically be added to your Airtable database, making it even easier to review, track, and analyze your responses.

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