Calendly

Calendly Help & Support

  • How to Get Started with Calendly on Zapier
  • Popular Things To Do With Calendly
  • Common Problems with Calendly on Zapier

How to Get Started with Calendly on Zapier

About the Calendly Integration#

  • Admin/owner permissions: Zaps behave differently for Owners and Admins (i.e. Triggering off of changes by all users) versus users with fewer permissions (i.e. Triggering only off your own changes)
  • Paid/versioned account: Requires a paid Calendly account
  • Partner's documentation: https://help.calendly.com/hc/en-us/articles/235289507-Zapier

Setting up the Calendly Integration#

When you start creating a Calendly Zap, you will be prompted to connect a New Account:

Click the button and a pop-up would appear. Enter your Calendly API Key

Once you've entered the correct API key details, the pop-up would disappear and you will see the Calendly account added to your Zapier account and is ready for selection.

Popular Things To Do With Calendly

Create Zoom meetings for new Calendly events

Calendly + Zoom

Try It

Add or update ActiveCampaign contacts for new Calendly invitees

Calendly + ActiveCampaign

Create Google Calendar events from new scheduled Calendly events

Calendly + Google Calendar

Send Slack messages for Calendly invites

Calendly + Slack

Create Google Sheets rows from scheduled Calendly events

Calendly + Google Sheets

Create or update Infusionsoft contacts from new Calendly events

Calendly + Infusionsoft by Keap

Common Problems with Calendly on Zapier

My test step is continually running without any results. Or, you're getting a "Problem creating Webhook Subscription" error.#

In order to use Calendly with Zapier you must have a premium/paid Calendly account, as noted here: https://help.calendly.com/hc/en-us/articles/235289507-Zapier

I need to trigger on rescheduled appointments#

When an appointment is rescheduled on Calendly, the mechanics of that action are such that the original appointment is canceled and a new appointment is created. Depending on what you're looking to accomplish, you can use multiple Zaps with both "Invitee Created" and "Invitee Canceled" triggers to achieve your desired workflow.

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