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The best calendar apps for Windows in 2023

By Justin Pot · March 17, 2023
A hero image with the logos of the best calendar apps for Windows

I would be completely lost without my calendar, and I bet the same is true for you. That's why I don't want to leave my calendar in some browser tab, alongside the hundreds of other things I happen to be researching at the time. This is where dedicated calendar software comes in.

There are so many great Mac calendar apps, to the point where a Windows user might feel left out. You shouldn't, though, because Windows comes with a pretty great calendar app out of the box, and there are a few solid ones to check out beyond that. Here's how to find them.

The best Windows calendar apps

What makes the best calendar app for Windows?

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Anyone can access Google Calendar from a browser; desktop apps are for someone who wants more than that. I write about productivity professionally and have been using desktop calendar apps for decades. In my experience, the best Windows calendar apps do all the following things:

  • Offer a native Windows interface. Sticking a web app in a desktop window isn't good enough—the best Windows calendar apps feel like they belong in Windows and offer native features like keyboard shortcuts.

  • Show you your schedule at a glance. You should be able to open your calendar and see what needs doing, whatever that means to you. For some, this will mean a week view; for others, it's an agenda of the day's appointments—the best apps offer flexibility.

  • Make it easy to add appointments. Adding appointments should be as quick and as simple as possible. Ideally this should be possible using only keyboard shortcuts.

  • Notify you of upcoming appointments. There should be optional notifications when an event is about to start.

  • Sync with multiple platforms. It's not enough for your calendar to only work locally: at the very least, it needs to sync with your phone. Ideally, there should also be a way to sync with Google, Apple, and Microsoft accounts, along with advanced options for CalDAV and iCal.

It's a thin market, but I considered and tested a dozen Windows calendar apps. I attempted to connect them to my personal and work calendars, spent time adding appointments, and left them on for a while so I could get a feel for what using them day-to-day is like. Based on that experience, here are the four apps I think work best for Windows users.

The best Windows calendar for most people

Windows Calendar (Windows)

Windows Calendar, out pick for the best Windows calendar for most people

Windows comes with a built-in calendar app—and it's a pretty good one. There's a left-hand sidebar with a monthly calendar, for reference, above a list of all your currently active calendars. To the right, you can look at your calendar using a day, week, month, or year view. Adding appointments is quick, too, using the mouse by highlighting the appropriate time or by using the keyboard shortcut Ctrl + N. It's all pretty standard, but it's easy to get used to.

The really nice thing, though, is that you can add a lot of calendars: the app supports Outlook.com, Office 365, Google, Yahoo, and iCloud calendars. This means the vast majority of people should be able to sync events from their phone without any issues (though I wish there were also support for iCal and CalDAV).

A unique feature here is the ability to add sports, TV, and international holiday calendars in just a couple of clicks. You can also set up the Windows lock screen to show upcoming appointments. And another nice perk, if you're a paper person, is the option to print your calendars, complete with all appointments. This is more difficult than you'd think with most apps. 

This should be the first app you check out if you're looking for a dedicated Windows calendar.

Windows Calendar price: Free

The best Windows calendar for Exchange users

Microsoft Outlook (Windows, Mac, Android, iPhone/iPad)

Microsoft Outlook, our pick for the best Windows calendar for Exchange users

Microsoft Outlook needs no introduction—it's been part of Microsoft Office since the '90s. This application combines your email, calendar, contact management, and task list all in one interface, and the calendar is one of the four panes that make up the program. This tight integration among apps lets you do things like respond to any email with a meeting invite, which will automatically populate your calendar. You can also easily set up appointments with co-workers, if your organization uses Exchange calendar sharing. 

The calendar pane of Outlook is quite feature complete, if a little retro-feeling at times. In the left panel, there's the monthly view for the current and upcoming month, above a list of the currently open calendars. To the right are your appointments, which you can view in a day, week, month, or schedule view. Adding appointments is quick using the mouse or keyboard shortcuts, and there's a built-in weather forecast above your appointments.

Microsoft Outlook is built to sync with Microsoft 365 and Exchange calendars. A downside: Microsoft Outlook for Windows can't sync with Google Calendar. Google Workspace users can work around this by installing Google Workspace Sync for Microsoft Outlook, but anyone with a free Gmail account is out of luck. Still, if you're a dedicated Microsoft user, and you want to combine your email with your calendar, Outlook is worth a look.

With Zapier's Outlook integrations, you can also easily connect Outlook to thousands of other services to automate your work processes. Here are a few examples:

Add Microsoft Outlook events to Google Calendar

Add Microsoft Outlook events to Google Calendar
  • Microsoft Outlook logo
  • Google Calendar logo
Microsoft Outlook + Google Calendar

Microsoft Outlook price: Starting at $6.99/month as part of Microsoft 365 Personal

The best Windows calendar for connecting to every platform on earth

OneCalendar (Windows)

OneCalendar, our pick for the best Windows calendar for connecting to every platform on earth

OneCalendar isn't the prettiest app to look at—it was originally built in the Windows 8 era, and it looks like it. Get over that aesthetic hangup, though, and you'll find a solid calendar that can sync with a staggering number of platforms. Try to add an account, and you'll be offered Microsoft, Exchange, Google, iCloud, CalDAV, WebCal, Yahoo, GMX, mailbox.org, Nextcloud, Synology, and ownCloud. If you can't connect your calendar of choice to OneCalendar, it's probably made of paper.

Your appointments take up the entire window, other than a small toolbar on the right-hand side that you can use to switch between day, week, month, year, and list views. There's also the ability to print your calendar (though this isn't offered in the free version). Adding appointments is quick, and there's support for showing your appointments in the Windows lock screen. 

If your calendar of choice can't sync Outlook or Windows Calendar, OneCalendar is what you should be checking out.

OneCalendar pricing: Free; 9.95€ for unlocking features like custom colors and printing

The best open source calendar app for Windows

Mozilla Thunderbird (Windows, macOS, Linux)

Mozilla Thunderbird, our pick for the best open source calendar app for Windows

Mostly thought of as an email client, Mozilla Thunderbird has a solid built-in calendar. The main view is a little cluttered: the left panel shows the current month above a list of calendars, all beside a right panel split vertically between a list of upcoming appointments and a traditional calendar view. 

But that calendar view works well: it can show you the day, week, multiple weeks, or an entire month. Adding appointments is easy using either the mouse or the keyboard shortcut.

By default, it's not easy to add Google Calendar or other services, but you can fix this with add-ons. Speaking of: this is where Thunderbird really shines: as an open source application, Thunderbird has attracted a wide variety of developers and hobbyists, all of whom have tweaked Thunderbird to work just the way they want. Whether it's adding support for online calendars or looking at your appointments in a Gantt view, Thunderbird extensions give you flexibility the other apps on this list do not.

Mozilla Thunderbird price: Free

A few alternatives for a Windows calendar

If you don't love any of the above options, here are a few more things to look into:

  • Rainlendar adds calendar widgets to your desktop, and it can even sync with other services if you're willing to pay. It hasn't aged well since its early 2010s release, though, especially on modern displays. Also, it's hard to pronounce.

  • Some of the best Windows to-do list apps, including TickTick, offer a built-in calendar.

  • There's nothing stopping you from using Google Calendar in your browser of choice; it just won't give you that native desktop experience.

  • Or you could give up and switch to a paper-based productivity system. I won't judge. 

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