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Set up your first integration
Quickly connect Gmail to Todoist with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Gmail with Todoist - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Invite User to Project" in Todoist.
You’re connected!
Zapier seamlessly connects Gmail and Todoist, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Label or mailbox
- Search keywords
Try ItTriggerPolling- Label or mailboxRequired
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling- New Starred Email
Triggers when you receive a new email and star it within two days.
Try ItTriggerPolling
- New Label
Triggers when you add a new label.
Try ItTriggerPolling - Label or mailbox
Try ItTriggerPolling- Search keywords
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling
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Practical ways you can use Gmail and Todoist
Turn important emails into actionable tasks
Simplify your task management by using Zapier to create a Todoist task whenever you star an email in Gmail. This automation helps business owners follow up on key emails without worrying about forgetting them, improving productivity and response times.
Business Owner
Track system alerts in Todoist
Never miss a critical alert. When an email matching specific alert criteria is received in Gmail, Zapier can create a task in Todoist. IT professionals can ensure immediate attention to high-priority alerts with this workflow, minimizing downtime and operational issues.
ITOrganize email threads into project tasks
Easily manage project correspondence by using Zapier to turn Gmail threads into Todoist tasks. By automatically adding project-specific emails to a task list, project managers can streamline updates and ensure all relevant communications are actioned, improving project timelines and organization.
Project ManagementLearn how to automate Gmail on the Zapier blog
Learn how to automate Todoist on the Zapier blog
Frequently Asked Questions about Gmail + Todoist integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Todoist
How do I set up the Gmail and Todoist integration?
To set up the Gmail and Todoist integration, you need to connect both accounts through our platform. Once connected, you'll be able to create workflows where, for example, every starred email in Gmail can trigger a new task creation in Todoist.
Can I create tasks in Todoist from specific emails in Gmail?
Yes, you can create tasks in Todoist from specific emails by setting up a filter in Gmail. When an email matches this filter, it can trigger an action to add a task in Todoist with details from the email.
Is it possible to attach email content to tasks created in Todoist?
Absolutely! When creating a task via the integration, you can choose to include email content as notes or attachments within your new Todoist task.
How do I ensure that only certain emails create tasks in Todoist?
You can specify triggers such as labels or stars within your Gmail settings. Only emails that meet these criteria will initiate the creation of tasks in your Todoist account.
What happens if an email is deleted after a task is created in Todoist?
The integration does not automatically update or delete corresponding tasks if an email is deleted. After creation, your tasks remain unchanged unless manually modified or removed within Todoist.
Can I customize what information is included when a task is added from Gmail?
Yes, when setting up the integration, you can choose which parts of the email such as subject line or body text are included as part of your new task's details in Todoist.
Will changes made to a task in Todoist reflect back on my emails in Gmail?
Changes made to tasks within Todoist will not affect your original emails. The integration is one-way—from Gmail into creating tasks—and does not sync back changes from Todoist into Gmail.
