Asana

How to Create Recurring Tasks in Asana

Matt Ellis Avatar
Written by Matt Ellis / June 19, 2019
Last Updated June 19, 2019

If you manage your projects in Asana, it's likely you have a lot of repeating tasks—things you need to do every week or every month. Asana can auto-generate those recurring tasks for you, so you never miss an important to-do.

Here, we'll explain the two easiest ways to make recurring tasks in Asana.

How to Make Asana Recurring Tasks with Zapier

Zapier's Schedule feature allows you to automatically create a recurring task at a set frequency and time. Set it up once, and your task will be auto-generated forever on the schedule of your choosing: hourly, daily, weekly, or monthly.

You can get started right away with a weekly recurring task by using this pre-made workflow:

Or you can create your own workflow with Zapier's Zap editor, choosing your own frequency and adding other apps to your workflow too. For example, maybe you want to set a monthly recurring task in Asana (e.g., "Prepare Monthly Progress Report") and you also want to create a Google Calendar event for that same task (e.g., "Monthly Progress Report Meeting"). You can do that all via one automated workflow. Set it up, and then you never have to think about it again.

You can add any of 1,500+ apps to your recurring task workflow with Zapier, killing as many birds as you'd like with one automated stone.

How to Make Recurring Tasks in Asana

You can also make recurring tasks from within Asana (just without the flexibility to connect the workflow to other apps as well).

Making a task recurring is an option you can add onto to normal tasks, so the first step is to create an Asana task as usual. Once you've done that, click on the task to bring up the Task Editor, then click Due Date.

Due date link under Task Editor

This opens a dropdown calendar. First, select the starting date (you may have to re-open the Due Date window again after doing so). Underneath the calendar, click the small text command Set to repeat.

Click Set to Repeat

Once clicked, the text command changes to Repeats 7 days after completion. Asana's default is weekly ("7 days"), but you can customize the frequency to whatever length you want by clicking the text Repeats 7 days after completion.

Click Repeats 7 days after completion

This opens up more customization options.

Recurring task customization options for frequency

When you've set the parameters as you want them, click Done. You can see whether or not the feature has been activated by checking the Due Date again. If there are two circular arrows, you've successfully set it up as a recurring task.

Keep in mind that only one task will appear in your calendar. Then, after you mark the current task as complete, the next one will appear.

Want to automate more Asana tasks? By integrating Zapier and Asana, you can do a lot more than just conveniently create recurring tasks. Connect Asana to 1,500+ other apps to customize any automated processes you want. To see your options, go to Zapier's Asana integrations page.

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