Popular ways to use Zapier to improve your work

Most of us waste far too much time doing busywork. Instead of focusing on the most important parts of our job, we fritter the hours away sending emails, checking apps for updates, and copying data back and forth.

Zapier cuts the busy work by handling those tasks and more for you automatically. With automated workflows called Zaps, you can send emails, get updated about apps, copy data between your software, and more automatically. You can also combine user interfaces, data tables, and logic with your automated workflows to build and automate anything you can imagine.

Get started saving time with Zapier with some of our most popular Zaps. Whether you're new to Zapier or just exploring new ways to work, the workflows below are some of the best ways people are accomplishing more with less work.

Post on your social channels from an RSS feed

Instead of manually sharing your blog posts or interesting articles you've found online, use these Zaps to share items from an RSS feed directly to social media.

Save form responses in a spreadsheet

Forms are a great way to collect all sorts of data from your customers and internal teams. Once someone has filled out your form, you can easily analyze and share your form data by dropping it into a Google Sheet.

Automatically respond to forms

Analyzing form responses is important, but don't leave your customers hanging while you're working at getting back to them. Use a Zap to send an automated reply to form responses so customers know you've not only heard from them but are busy working on solving their issue, building better products, or whatever message will resonate most for your business.

Track and respond to leads

As your business scales, tracking and following up with leads can get tricky. Make sure you no leads fall through the cracks by automatically connecting your lead management app to your spreadsheet or email tool with one of these Zaps.

Create tasks and to-dos

To-dos can come from almost anywhere—your notes app, your calendar, or a form response. Keep your task list up to date by connecting your to-do app to your other business-critical tools.

Use webhooks

Want to automate an app that doesn't yet integrate with Zapier? Webhooks are one way that apps can send automated messages or information to other apps. Use Zapier's built-in webhooks tool to send information to or from almost any app.

Get notifications and reminders about everything in Slack

For many teams, Slack is information central. Streamline sharing with your team by sending notifications from other apps to Slack.

Track events and tasks with your calendar

If you rely on Google Calendar to stay on schedule but use a different app to track everything you need to work on, these workflows are for you. Keep tabs on everything coming up without manually adding events to your calendar.

Save email attachments to the cloud

Don't let the files and photos people send you over email get lost in your inbox. Instead, save those attachments to your favorite cloud storage service so you'll always know where they are.

Start automated workflows with a push

Need to send an email, add a task, schedule a meeting, and more? Don't open those apps—that's how you'll get distracted and waste even more time. Instead, use Zapier's Chrome Extension to create those items at the push of a button.

Turn your emails into to-dos

With the daily flood of email, your inbox isn't the best place for your tasks. Yet many emails are actionable. Never let an email task get buried—instead, let Zapier send it to the proper place so you remember to take action.

Get an automatic summary of anything with Digest

Sometimes you don't need to know about new things exactly when they happen—instead, you need to know all of the things that happened over a time period. Perhaps you'd like an email with all of today's headlines each evening, or a list of everything your team's completed this week on Friday afternoons. Zapier's Digest tool can correlate the info for you and send it right when you need it.

Automatically send survey thank yous

Personalized responses are time-consuming to create from scratch. Instead, these workflows reach out and thank individuals for their input almost instantly.

This article was originally published in March 2017. It was most recently updated in June 2024.