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Popular ways to use Zapier to improve your work

By Zapier Editorial Team · June 18, 2024
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Most of us waste far too much time doing busywork. Instead of focusing on the most important parts of our job, we fritter the hours away sending emails, checking apps for updates, and copying data back and forth.

Zapier cuts the busy work by handling those tasks and more for you automatically. With automated workflows called Zaps, you can send emails, get updated about apps, copy data between your software, and more automatically. You can also combine user interfaces, data tables, and logic with your automated workflows to build and automate anything you can imagine.

Get started saving time with Zapier with some of our most popular Zaps. Whether you're new to Zapier or just exploring new ways to work, the workflows below are some of the best ways people are accomplishing more with less work.

Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. Learn more about how it works.

Post on your social channels from an RSS feed

Instead of manually sharing your blog posts or interesting articles you've found online, use these Zaps to share items from an RSS feed directly to social media.

Post new RSS items to Facebook Pages

  • RSS by Zapier logo
  • Facebook Pages logo
RSS by Zapier + Facebook Pages
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    It's tedious to publish new blog posts to your business's Facebook Page. But, it's really important to share your message with your audience on your social media accounts. Let this Zap take care of that for you by automatically posting each new RSS item to your Facebook Page.

    Buffer new items in an RSS feed

    • RSS by Zapier logo
    • Buffer logo
    RSS by Zapier + Buffer
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      It doesn't matter if it's your company blog, personal blog, a popular news site or some special, private RSS feed. With this Zap you will have all new RSS items automatically sent to Buffer!

      Share new RSS items as company updates in LinkedIn

      • RSS by Zapier logo
      • LinkedIn logo
      RSS by Zapier + LinkedIn
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        Easily tell your company's followers about your team's latest blog posts or announcements with this Zap. Use this integration to automatically post new items from an RSS feed to your company's LinkedIn profile. That way, your company's fans are kept in the loop automatically!

        Save form responses in a spreadsheet

        Forms are a great way to collect all sorts of data from your customers and internal teams. Once someone has filled out your form, you can easily analyze and share your form data by dropping it into a Google Sheet.

        Collect new Typeform responses as rows on Google Sheets

        • Typeform logo
        • Google Sheets logo
        Typeform + Google Sheets
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          Forms are great at capturing user information, but exporting their results takes time. Zapier can help you analyze those entries in a spreadsheet automatically with this integration. Once you set it up, it will catch every new entry you receive on a Typeform, saving the results to a new row on Google Sheets so you don't have to do it yourself.

          Create rows in Google Sheets for new Gravity Forms submissions

          • Gravity Forms logo
          • Google Sheets logo
          Gravity Forms + Google Sheets
          More details
            Need to save your Gravity Forms submissions to a Google Sheets spreadsheet so you can easily share results with teammates and other collaborators outside of Gravity Forms? This Gravity Forms-Google Sheets integration makes it easy to do just that, automatically.

            Send Webflow form data to Google Sheets

            • Webflow logo
            • Google Sheets logo
            Webflow + Google Sheets
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              Have the need to catalog form submissions directly into a spreadsheet without having to export and import? With the help of Zapier, now you can. Once you set up this Webflow-Google Sheets integration, data from your Webflow forms will be added to your Google Sheet from that point forward.

              Automatically respond to forms

              Analyzing form responses is important, but don't leave your customers hanging while you're working at getting back to them. Use a Zap to send an automated reply to form responses so customers know you've not only heard from them but are busy working on solving their issue, building better products, or whatever message will resonate most for your business.

              Send emails for new Google Forms responses in a spreadsheet

              • Google Forms logo
              • Email by Zapier logo
              Google Forms + Email by Zapier
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                Having the right information at the right time is critical. Set up this automation to help ensure nothing slips by, even when you're not watching. From then on, we'll automatically notify you of new Google Forms responses through Zapier's native email functionality, including every answer you need for complete context.

                Get email notifications or send follow-ups to new Typeform respondents

                • Typeform logo
                • Gmail logo
                Typeform + Gmail
                More details
                  After someone fills out a form on your site, you often want to receive an email notification or send a follow-up email to the individual who completed the form. This Zapier automation handles both gracefully, sending an email (customizable)—either to you or the form respondent—when a new form entry is submitted.

                  Send new Gravity Form leads to Mailchimp

                  • Gravity Forms logo
                  • Mailchimp logo
                  Gravity Forms + Mailchimp
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                    Gravity Forms is one of the best form software plugins for WordPress. It makes it a breeze to put a form on your WordPress site to collect info from site visitors. Often times you want to collect a visitors email address for follow up later. This Gravity Forms Mailchimp integration makes it easy to automatically add leads from Gravity Forms to a Mailchimp list.

                    Track and respond to leads

                    As your business scales, tracking and following up with leads can get tricky. Make sure you no leads fall through the cracks by automatically connecting your lead management app to your spreadsheet or email tool with one of these Zaps.

                    Add new Facebook Lead Ads leads to rows on Google Sheets

                    • Facebook Lead Ads logo
                    • Google Sheets logo
                    Facebook Lead Ads + Google Sheets
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                      Spreadsheets make it easy to filter and sort through new prospects, but take time to build. Use this Facebook Lead Ads-Google Sheets integration to link your records directly to your ads so you can keep your mind on marketing. After being set up, every new ad lead on Facebook will trigger this Zap, automatically creating a new row on Google Sheets with all those valuable details for you. Learn more in our

                      Send emails in Gmail for new leads in Facebook Lead Ads

                      • Facebook Lead Ads logo
                      • Gmail logo
                      Facebook Lead Ads + Gmail
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                        A personal welcome email is a great way to kick-start a relationship with a new customer.This Zap can help with that, triggering whenever a new lead follows your call to action on Facebook Lead Ads. This integration automatically inserts their details into your email template and sends them your personal message from Gmail. You also have the option of sending their details to a teammate so they can follow up instead.

                        Get emails with new Facebook Lead Ads leads

                        • Facebook Lead Ads logo
                        • Email by Zapier logo
                        Facebook Lead Ads + Email by Zapier
                        More details
                          You set up those ads to collect new leads, not waste time checking for new ones. Zapier can alert you with any new submissions so you don't have to worry about looking yourself—just set up this Facebook Lead Ads-Zapier Email integration. From then on, we'll send you an email with all the information submitted by each new lead on Facebook!

                          Create tasks and to-dos

                          To-dos can come from almost anywhere—your notes app, your calendar, or a form response. Keep your task list up to date by connecting your to-do app to your other business-critical tools.

                          Create Trello cards from new Evernote notes

                          • Evernote logo
                          • Trello logo
                          Evernote + Trello
                          More details
                            Looking for an easier way to get your Evernote notes over to Trello? This integration can help. After it's set up, each new note created in an Evernote notebook will be automatically copied over to a Trello card.

                            Add new Google Calendar events to databases in Notion

                            • Google Calendar logo
                            • Notion logo
                            Google Calendar + Notion
                            More details
                              Prep your follow-up workflows and stay organized effortlessly when you activate this Zap. Once it’s in place, this integration automatically adds an item to a specified database in Notion as soon as a new event is created in your Google Calendar.

                              Create Trello cards from new Google Forms responses

                              • Google Forms logo
                              • Trello logo
                              Google Forms + Trello
                              More details
                                When someone fills out a form in Google Forms, you likely have a list of things to do with that new information. With this integration, you won't have to create those tasks manually in your to-do app every single time, or worry about forgetting to do them! Let Zapier automation handle that for you by automatically saving new Google Forms responses as Trello cards.

                                Use webhooks

                                Want to automate an app that doesn't yet integrate with Zapier? Webhooks are one way that apps can send automated messages or information to other apps. Use Zapier's built-in webhooks tool to send information to or from almost any app.

                                Add info to a Google Sheet from new Webhook POST requests

                                • Webhooks by Zapier logo
                                • Google Sheets logo
                                Webhooks by Zapier + Google Sheets
                                More details
                                  Keeping an updated record of key information means you never have to wonder if there are missing or forgotten items. Set up this integration, and Zapier can catch a webhook POST from any source you want, automatically adding the information to a new row on Google Sheets once you've chosen which items go into different columns during setup. From then on, you can be sure we'll catch everything while you're free to work on other tasks.

                                  Send Slack channel messages from a Webhook

                                  • Webhooks by Zapier logo
                                  • Slack logo
                                  Webhooks by Zapier + Slack
                                  More details
                                    When you want to send information to Slack from a tool you're using that isn't integrated with Zapier, webhooks are a great solution. Just copy the webhook URL we give you into your app, and then Zapier can receive new information from the app and send it to your team in a Slack message.

                                    Send new caught webhook data to another webhook

                                    • Webhooks by Zapier logo
                                    • Webhooks by Zapier logo
                                    Webhooks by Zapier
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                                      If you want to take specific data from a webhook and not post a complete webhook to a third-party service, you can use Zapier to add or remove chosen fields on a webhook. This can be useful to prevent sensitive information from being sent to a third-party, or if you want to add additional attributes to your webhook.

                                      Get notifications and reminders about everything in Slack

                                      For many teams, Slack is information central. Streamline sharing with your team by sending notifications from other apps to Slack.

                                      Send Slack channel messages for new Google Calendar events

                                      • Google Calendar logo
                                      • Slack logo
                                      Google Calendar + Slack
                                      More details
                                        "Heads up! Team meeting starts in 10 minutes." This Zap will be sure you and your team are ready for the next event with a Slack notification, automatically sent ten minutes before any new scheduled event starts on your Google Calendar.

                                        Share Google Forms responses in a Slack channel

                                        • Google Forms logo
                                        • Slack logo
                                        Google Forms + Slack
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                                          Knowing when you have new responses to your forms is key to staying on top of incoming information. Why not have that come right into your team chat app? Zapier can help you with that, and you'll always know when you have a new response to see.

                                          Get email notifications for new rows in a Google Sheets spreadsheet

                                          • Google Sheets logo
                                          • Email by Zapier logo
                                          Google Sheets + Email by Zapier
                                          More details
                                            Whether you want to update members of your team whenever a new row is added to a spreadsheet, or you want a notice yourself, this Google Sheets Spreadsheet and Email integration will take care of it for you.

                                            Track events and tasks with your calendar

                                            If you rely on Google Calendar to stay on schedule but use a different app to track everything you need to work on, these workflows are for you. Keep tabs on everything coming up without manually adding events to your calendar.

                                            Add new Google Calendar events to databases in Notion

                                            • Google Calendar logo
                                            • Notion logo
                                            Google Calendar + Notion
                                            More details
                                              Prep your follow-up workflows and stay organized effortlessly when you activate this Zap. Once it’s in place, this integration automatically adds an item to a specified database in Notion as soon as a new event is created in your Google Calendar.

                                              Add incomplete Todoist tasks to Google Calendar

                                              • Todoist logo
                                              • Google Calendar logo
                                              Todoist + Google Calendar
                                              More details
                                                Use Todoist to keep track of all you need to accomplish? But rely on Google Calendar to keep your schedule clear and accessible? Using this integration, you can automatically create a Google Calendar event from an incomplete Todoist task.

                                                Create Google Calendar events from new Trello cards

                                                • Trello logo
                                                • Google Calendar logo
                                                Trello + Google Calendar
                                                More details
                                                  Would you like to create actual events on your calendar from your to-do list? If so, this integration is a perfect fit. Set it up, and every time a new Trello card is created, Zapier will add a new event in your Google Calendar. With this automation you can schedule in the time you need to accomplish your tasks.

                                                  Save email attachments to the cloud

                                                  Don't let the files and photos people send you over email get lost in your inbox. Instead, save those attachments to your favorite cloud storage service so you'll always know where they are.

                                                  Save new Gmail attachments to Google Drive

                                                  • Gmail logo
                                                  • Filter by Zapier logo
                                                  • Google Drive logo
                                                  Gmail + Filter by Zapier + Google Drive
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                                                    It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our

                                                    Save new attachments in Gmail to Dropbox

                                                    • Gmail logo
                                                    • Dropbox logo
                                                    Gmail + Dropbox
                                                    More details
                                                      Dropbox makes it easy to make sure your files are always at your fingertips. Set up this integration to automatically upload each new Gmail attachment to Dropbox, so that now all your files are effortlessly accessible.

                                                      Save new email attachments to Google Drive

                                                      • Email by Zapier logo
                                                      • Google Drive logo
                                                      Email by Zapier + Google Drive
                                                      More details
                                                        You already keep all of your Google Docs and other important files in Google Drive. With this Zap, you can also save all of your email attachments to Google Drive automatically! Whenever someone emails you something important, forward it to the Zapier email address you'll set up with this Zap, and Zapier will automatically save it to Google Drive. Learn more in our guide on

                                                        Start automated workflows with a push

                                                        Need to send an email, add a task, schedule a meeting, and more? Don't open those apps—that's how you'll get distracted and waste even more time. Instead, use Zapier's Chrome Extension to create those items at the push of a button.

                                                        Push new URLs to rows in Google Sheets

                                                        • Zapier Chrome extension logo
                                                        • Google Sheets logo
                                                        Zapier Chrome extension + Google Sheets
                                                        More details
                                                          Quickly log things you find online to a Google Sheets spreadsheet with this Zapier integration. Using the Zapier Chrome extension, you can click a button in Chrome, enter text, and Zapier will automatically log it to your spreadsheet.

                                                          Send Gmail emails with Zapier's Google Chrome extension

                                                          • Zapier Chrome extension logo
                                                          • Gmail logo
                                                          Zapier Chrome extension + Gmail
                                                          More details
                                                            If you need to send the same emails to new people often, set up this automation to save time. Just add your template email then, whenever you need to send the email, you can click the Zapier Chrome extension, enter the contact's address, and Zapier will automatically send them the email. It's the simplest way to send a message.

                                                            Turn your emails into to-dos

                                                            With the daily flood of email, your inbox isn't the best place for your tasks. Yet many emails are actionable. Never let an email task get buried—instead, let Zapier send it to the proper place so you remember to take action.

                                                            Create Todoist tasks for starred Gmail messages [Business Gmail Accounts Only]

                                                            • Gmail logo
                                                            • Todoist logo
                                                            Gmail + Todoist
                                                            More details
                                                              Create tasks directly from your inbox when you use this integration. Set it up and every time you star an email in Gmail, this Zap will automatically create a new task in Todoist. Get through new messages quickly when you eliminate going back and forth between apps.

                                                              Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]

                                                              • Gmail logo
                                                              • Trello logo
                                                              Gmail + Trello
                                                              More details
                                                                If you're constantly adding cards to Trello for new tasks in your inbox, use this Gmail Trello integration to cut down the steps. Once this integration is in place, simply star an email in your Gmail inbox and a new Trello card is created automatically.

                                                                Add new Gmail emails that match searches to Airtable as records

                                                                • Gmail logo
                                                                • Airtable logo
                                                                Gmail + Airtable
                                                                More details
                                                                  Automatically track specific emails in a custom database using Gmail, Airtable, and this Zap. This integration will watch your Gmail account for emails that match a search term. When it finds one, it will automatically log the message to an Airtable base as a new record. It's like a tailored view for your most important emails ,with no added clicks or keystrokes.

                                                                  Get an automatic summary of anything with Digest

                                                                  Sometimes you don't need to know about new things exactly when they happen—instead, you need to know all of the things that happened over a time period. Perhaps you'd like an email with all of today's headlines each evening, or a list of everything your team's completed this week on Friday afternoons. Zapier's Digest tool can correlate the info for you and send it right when you need it.

                                                                  Get a digest of new Xero sales invoices sent to your Gmail on a daily, weekly, or monthly schedule

                                                                  • Xero logo
                                                                  • Gmail logo
                                                                  Xero + Gmail
                                                                  More details
                                                                    When you create a new Xero invoice, you're busy tracking down a sale. Keep track after every potential sale with this workflow. After you set it up, you will receive a summary of new Xero invoices created today, this week, or this month.

                                                                    Get Slack notifications for Reddit mentions and get an email summary of mentions daily, weekly, or monthly

                                                                    • Reddit logo
                                                                    • Email by Zapier logo
                                                                    Reddit + Slack + Digest by Zapier + 1 more
                                                                    More details
                                                                      Watching Reddit for new mentions about you or your company can take a lot of time. After you set up this Zap, Zapier will watch for new comments and posts containing your search term. When a new mention occurs, Zapier will notify the Slack channel of your choice so your team can be the first on the scene. Digest by Zapier stores a log of these mentions and emails you a summary on a schedule you choose - daily, weekly, or monthly - so you can see all recent mentions at a glance.

                                                                      Automatically send survey thank yous

                                                                      Personalized responses are time-consuming to create from scratch. Instead, these workflows reach out and thank individuals for their input almost instantly.

                                                                      Get email notifications or send follow-ups to new Typeform respondents

                                                                      • Typeform logo
                                                                      • Gmail logo
                                                                      Typeform + Gmail
                                                                      More details
                                                                        After someone fills out a form on your site, you often want to receive an email notification or send a follow-up email to the individual who completed the form. This Zapier automation handles both gracefully, sending an email (customizable)—either to you or the form respondent—when a new form entry is submitted.

                                                                        Send email via Gmail for new SurveyMonkey responses

                                                                        • SurveyMonkey logo
                                                                        • Gmail logo
                                                                        SurveyMonkey + Gmail
                                                                        More details
                                                                          Ever wanted to get an email notification for a SurveyMonkey response? How about send a follow up email to the survey respondent? What about notify someone on your team?

                                                                          Send email via Gmail for new Google Forms submissions

                                                                          • Google Forms logo
                                                                          • Gmail logo
                                                                          Google Forms + Gmail
                                                                          More details
                                                                            When someone fills out your form or takes your survey, follow up with them via email is a huge part of that process. If someone takes the time to give you information, you'll want to take the same time to thank them or ask more questions. Automate this process with the help of Zapier, and have that first follow up email go out all on it's own.

                                                                            Related reading:

                                                                            This article was originally published in March 2017. It was most recently updated in June 2024.

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                                                                            A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'