Todoist

Features, Pricing, Alternatives and More

Written by Vicky Cassidy
Last updated

Many of us are assigned tasks via email, such as when a coworker asks you to review a presentation, or when a friend needs an RSVP. Todoist offers plugins for Gmail and Outlook that convert emails into tasks with a direct link to the original message. You can add the assignment to your task list and do it when you have time, without that email getting lost in your inbox.

One aspect of Todoist that sets it apart from other task-management apps is its natural language input. When adding due dates to tasks, for example, you can type in your own words something like "today," "in 1 week," or "every Monday" (there are some shorthand forms you'll probably pick up while using the app, too, like "ev Mon"), and Todoist will assign the appropriate date or make it a recurring tasks.

Other useful features include a variety of shortcuts and hotkeys, such as a popping up a task entry window in the desktop app, so when a task comes to mind, you don't need to break your workflow to enter it into Todoist.

Todoist lets you organize tasks not only into projects, but also subprojects. You can view your to-do list in a variety of ways, such as due today, due today and overdue, due in the next seven days, and so forth. Plus, all the apps are drag-and-drop enabled, making it easy to rearrange your tasks in the way that makes the most sense to you.

No matter what tier of service you use, Todoist is collaborative, meaning multiple people can work on the same task list. When you invite other Todoist members to join a project, they'll have the ability to add tasks, mark tasks as complete, and assign tasks to you or anyone else who has joined the same project. Collaboration is one of Todoist's best features, whether you use the app to manage work or for simpler purposes, such as sharing a grocery shopping list.

While Todoist offers a free tier of service, Premium subscribers get extra features, such as labels, which essentially function the same as "tags" in other apps, location-based reminders (e.g., remind me when I leave work to buy flowers), and the ability to add tasks via email. Paying subscribers can also add comments and upload files to tasks, which are shared with other team members in real time. It's a great way to streamline communication about the status of something without needless meetings and emails.

Organizations can use Todoist for task management with a Todoist Business account. It has the same features as the Premium plan, but adds centralized user management and billing process, priority support, and log-in tracking.

Todoist is available on the web and has apps for Android, iOS, macOS, Windows, and other platforms. The app also integrates with popular third party apps such as Google Drive and Dropbox for file management, and Toggl for time-tracking. If you're looking for a competent and full-featured task management app, Todoist is one of the best options.

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Todoist Pricing

  • Free for Basic personal accounts that supports up to 80 active projects and 5 people per project

  • $28.99/year for Premium personal accounts with support for up to 200 active projects, 25 people per project, and additional features

  • $28.99/year per person for Business, which includes everything in Premium plus support for up to 50 people per project, centralized billing, priority support, and more

Todoist Features

  • Manage, organize, and track tasks, either solo or collaboratively

  • Add due dates using natural language

  • Share to-do lists, shopping lists, and other lists

  • Convert emails into tasks

  • Sync across multiple devices

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