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2 min read

Easily make an events digest with Calendly and Slack

By Elena Alston · May 3, 2021
Calendly and Slack app logos on an orange background

Scheduling meetings or events with those who fall outside of your business can get a bit chaotic. Especially when your calendar is already chockablock with internal meetings, the odd team event, and that cooking class that's too late to back out of now—sigh. 

So how do you keep your prospects warm without endless back-and-forth emails? Calendly is a simple scheduling tool that does the trick: You set your availability (or link it to your calendars), send the link to invitees, and they can pick a slot based on your availability. Simple. 

Need a secure solution to fit the changing needs of your business? Calendly for Enterprise is built for large teams and organizations—its extended capabilities come with team-based functionality, robust admin controls, and enterprise-grade security and compliance—with which you can still harness the power of automation. 

While Calendly adds these events to your chosen calendar, you might want to have a more consolidated way of seeing all your upcoming events as a list—without opening your schedule multiple times a day. Luckily, there's a Zap that will do this for you, so you can forget about manually copying and sending event details to yourself. 

The challenge: When dozens of people book meetings with you, it can be overwhelming to keep track of every single event, meaning you constantly have to check, double-check, and even triple-check your calendar on a daily basis.

The solution: Cut out this step by linking Calendly to Slack—and use Digest by Zapier. That way, every time an invitee books a slot with you through Calendly, Zapier adds the event to a digest and sends it to Slack as a direct message whenever you want it to.

A Zap that shows steps for a Calendly calendar event connecting to Digest by Zapier and Slack

Ready to try it yourself? To get started with a Zap template—our pre-made workflows—just click on it, and we'll guide you through the set-up process. It only takes a few minutes. 

Note: You'll need a paid Zapier account to use multi-step Zaps if you're outside your two-week trial period.

Top tip: This Zap doesn't have to be set up daily. You can adjust it to deliver a weekly or monthly digest—whichever recurring basis works best for you and the prep time you need. 

Zap difficulty: Medium

This is just the start of all that you can do with Calendly and Zapier. Zapier supports thousands of apps, so you can automate almost any task at work. Start building your Zap now and see what you can create. 

New to Zapier? It's a tool that helps anyone connect apps and automate workflows—without any complicated code. Sign up for free to use this app, and many others, with Zapier.

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Elena Alston picture

Elena Alston

Elena Alston is a content specialist at Zapier based in London. She's a big advocate of automation and loves making it more accessible to people via storytelling.

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