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2 min read

How to automatically add Microsoft To Do tasks to Notion

By Grace Montgomery · September 13, 2023
A hero image of the Microsoft To Do app logo connected to the Notion app logo on a light yellow background.

Want to try this workflow? Click on the Zap template to get started. Plus, keep reading for more details on how to set up this Zap in the video transcript below.

Add new Microsoft To Do tasks to Notion databases

Add new Microsoft To Do tasks to Notion databases
  • Microsoft To Do logo
  • Notion logo
Microsoft To Do + Notion

What I want to do today is connect our Microsoft To Do and Notion apps so that when a task is created in Microsoft To Do, the task will automatically be uploaded into our selected Notion database. Let's dive in.

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In order to get started with this workflow, I'll need to create a Zap. I can do this by clicking the Create Zap button on the left-hand side of the screen. Once I do this, I'll need to set up a trigger.

Because I want my task in Microsoft To Do to be uploaded to my Notion database, I'll need to use Microsoft To Do as my trigger. I can find the app by typing it into the search bar and clicking below. 

The trigger screen will then pop up. I should click New task as my event, and then click Continue

The first time we set up a trigger, we'll need to authenticate the app with Zapier. A link will pop up for you to log into your Microsoft account. Don't worry, it's totally safe because Zapier uses bank level encryption

Once that's completed, select your to-do list in the List field. I'll select Tasks, then click Continue

Next, click Test Trigger, and you're all set with the first step. Click Continue and we can start creating our action. 

Type in Notion into the search bar, and select it from the dropdown menu. Next click Create Database Item, and click Continue

From there, I can select our account and authenticate Notion with Zapier, just like I did with my Microsoft account.

Click Continue, and it's time to set up the parameters of our action. First, pick the database you want your task from Microsoft To Do to show up as. I'm going to select Task List

Next, under Name, select Subject, and under Status, click To Do. Next, click Continue

Finally, click Test and review, and I should be all set. This is ready to turn on. 

Now, anytime you create a task in Microsoft To Do, it'll automatically be uploaded into your selected Notion database. Want to try it yourself? Click on the Zap template below to get started.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'