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Zapier makes it easy to integrate Gmail with Trello - no code necessary. See how you can get setup in minutes.
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Gmail
Gmail
1. Choose trigger event
Trello
Trello
2. Choose action
1. Select the event
Setup
Test
Gmail
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Create Checklist Item in Card" in Trello.
You’re connected!
Zapier seamlessly connects Gmail and Trello, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization ID
Required
Name
Required
Description
Required
Permission Level
Allow Any Team Member to Join This Board?
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Required
File Attachments
URL Attachments
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
From List ID
Card ID
Required
To Board ID
To List ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Required
Card Name
Card Description
Overwrite Description
Card Start Date
Card Due Date
Due Complete
Card Position
Card Closed
Cover Info
Card Color
Brightness
Attachment ID
URL
Size
Location Info
Coordinates
Address
Location
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Required
Checklist Name
Required
Checklist to Copy ID
Checklist Items
Checklist Position
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Required
Comment Text
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization ID
Required
Board ID
Required
Name
Required
Permission Level
Allow Any Team Member to Join This Board?
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
Label Name
Required
Color
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
List ID
Card ID
Required
Label ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
List Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Card ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Checklist ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Checklist ID
Required
Checklist Item ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
List ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization ID
Required
Board Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Trello Query String
Required
Organization ID
Cards Limit
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization ID
Required
Member_name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
List Name
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Organization ID
Required
Board Name
Required
Description
Required
Permission Level
Allow Any Team Member to Join This Board?
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Gmail and Trello with AI agents and code
Beyond Zap workflows. Call Gmail and Trello actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Gmail and Trello actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Label to Email
Create Checklist Item in Card
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Gmail and Trello
Track leads in Trello from Gmail
When you receive a new email in Gmail with specific keywords indicating a lead, Zapier can create a new Trello card in a designated board and list, ensuring you don't miss any leads while organizing them effectively.
If an IT ticket email comes into Gmail, Zapier can automatically create a Trello card for it in a queue, ensuring IT teams can prioritize and get started on resolutions quickly without losing track of issues.
When a Gmail email is labeled as a specific project request, Zapier can create a corresponding Trello card in your project tracking board, helping you maintain a structured workflow and ensuring every request is addressed promptly.
Level up your Gmail to Trello integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Gmail + Trello integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Trello
How can I connect my Gmail account with Trello?
To connect your Gmail account with Trello, you’ll need to set up a new Zap within our platform. Begin by selecting Gmail as the trigger app and choose a specific trigger event, such as 'New Email' or 'New Labeled Email'. Then, set Trello as the action app where you can define actions like 'Create Card' or 'Add Comment.' Follow the on-screen instructions to complete the integration.
What types of triggers and actions are supported in the Gmail and Trello integration?
For triggers from Gmail, you can choose events like 'New Email', 'New Attachment', or receiving an email from a specific sender. On Trello's side, actions include 'Create Card', 'Update Card', and adding comments to existing cards that sync when triggered by new data from your Gmail account.
Can I filter which emails trigger actions in Trello?
Yes, you have the ability to use filters when you're setting up your Zap. For example, you could set criteria such as only triggering when an email comes from a specific address or contains a particular subject line. This ensures only relevant emails will fire off actions in Trello.
Do I need any special permissions for integrating Gmail with Trello?
You'll need to authorize access for both your Gmail and Trello accounts during setup. Our system prompts authorization requests which must be approved so that it can manage emails in Gmail and execute tasks in Trello on your behalf.
How do I handle attachments sent via email using this integration?
When setting up your Zap for handling attachments from Gmail to Trello, select triggers like ‘New Attachment’. You can then add an action step in Trello that uploads these attachments directly to a card, allowing seamless transfer of files.
Is there a limit on how many emails can trigger actions in my connected apps?
The number of emails that can trigger actions is generally unlimited; however, it depends on the terms of service from both Gmail and our platform limits based on your subscription plan. Please check those details if you're anticipating high volumes of triggered tasks.
How often does data sync between Gmail and Trello once integrated?
Data typically syncs instantly between Gmail and Trello once an event is triggered. The exact timing may vary slightly depending on server loads but is usually processed within minutes of receiving an email if conditions match those set in your Zap's configurations.
About Gmail
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
