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Set up your first integration
Quickly connect Gmail to Trello with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Gmail with Trello - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Create Checklist Item in Card" in Trello.
You’re connected!
Zapier seamlessly connects Gmail and Trello, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Label or mailbox
- Search keywords
Try ItTriggerPolling- Label or mailboxRequired
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling- New Starred Email
Triggers when you receive a new email and star it within two days.
Try ItTriggerPolling
- New Label
Triggers when you add a new label.
Try ItTriggerPolling - Label or mailbox
Try ItTriggerPolling- Search keywords
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling
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Practical ways you can use Gmail and Trello
Track leads in Trello from Gmail
When you receive a new email in Gmail with specific keywords indicating a lead, Zapier can create a new Trello card in a designated board and list, ensuring you don't miss any leads while organizing them effectively.
Business Owner
Flag Gmail tickets on a Trello board
If an IT ticket email comes into Gmail, Zapier can automatically create a Trello card for it in a queue, ensuring IT teams can prioritize and get started on resolutions quickly without losing track of issues.
ITMonitor incoming Gmail requests in Trello
When a Gmail email is labeled as a specific project request, Zapier can create a corresponding Trello card in your project tracking board, helping you maintain a structured workflow and ensuring every request is addressed promptly.
Project ManagementLearn how to automate Gmail on the Zapier blog
Learn how to automate Trello on the Zapier blog
Frequently Asked Questions about Gmail + Trello integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Trello
How can I connect my Gmail account with Trello?
To connect your Gmail account with Trello, you’ll need to set up a new Zap within our platform. Begin by selecting Gmail as the trigger app and choose a specific trigger event, such as 'New Email' or 'New Labeled Email'. Then, set Trello as the action app where you can define actions like 'Create Card' or 'Add Comment.' Follow the on-screen instructions to complete the integration.
What types of triggers and actions are supported in the Gmail and Trello integration?
For triggers from Gmail, you can choose events like 'New Email', 'New Attachment', or receiving an email from a specific sender. On Trello's side, actions include 'Create Card', 'Update Card', and adding comments to existing cards that sync when triggered by new data from your Gmail account.
Can I filter which emails trigger actions in Trello?
Yes, you have the ability to use filters when you're setting up your Zap. For example, you could set criteria such as only triggering when an email comes from a specific address or contains a particular subject line. This ensures only relevant emails will fire off actions in Trello.
Do I need any special permissions for integrating Gmail with Trello?
You'll need to authorize access for both your Gmail and Trello accounts during setup. Our system prompts authorization requests which must be approved so that it can manage emails in Gmail and execute tasks in Trello on your behalf.
How do I handle attachments sent via email using this integration?
When setting up your Zap for handling attachments from Gmail to Trello, select triggers like ‘New Attachment’. You can then add an action step in Trello that uploads these attachments directly to a card, allowing seamless transfer of files.
Is there a limit on how many emails can trigger actions in my connected apps?
The number of emails that can trigger actions is generally unlimited; however, it depends on the terms of service from both Gmail and our platform limits based on your subscription plan. Please check those details if you're anticipating high volumes of triggered tasks.
How often does data sync between Gmail and Trello once integrated?
Data typically syncs instantly between Gmail and Trello once an event is triggered. The exact timing may vary slightly depending on server loads but is usually processed within minutes of receiving an email if conditions match those set in your Zap's configurations.
