Create an AI digital assistant with Zapier

When do you find your job most satisfying? Probably not when you're doing administrative work—whether that's taming your email inbox, summarizing meetings, or creating a to-do list. Most of us spend more time than we'd like doing busywork when we'd prefer to be doing what we're actually passionate about. 

And that's exactly where AI comes in. 

When combined with Zapier, AI apps are powerful tools that can help you with everything from organizing your emails to scheduling your appointments. In this blog post, we'll show you how to create your own AI digital assistant using Zapier and AI.

Table of contents

• Organize, tame, and write your emails

• Create transcripts, to-dos, and summaries of your meetings

• Prioritize and personalize your daily schedule

• Streamline your to-do lists and projects

• Control your home devices from afar

• Create custom chatbots to do your bidding

• Reply to prospects and customers

Organize, tame, and write your emails

We've all spent too much time organizing email inboxes and separating the stuff that matters from spam.

Whether you get too many emails to count, regularly miss out on important information that gets buried, or struggle to write business-appropriate emails at scale, AI can help you tame your inbox—and streamline your output. 

That's because AI can write summaries of emails and send them to you where you spend most of your time (like Slack), create email digests of summaries for you, define the tone of an email, and, yes, even draft responses for you. 

Create transcripts, to-dos, and summaries of your meetings  

I can't tell you the number of times I've missed out on important meetings due to a timezone clash—or because I've gotten side-tracked by a fast-approaching deadline. 

While a co-worker usually records most meetings, watching them later (even with playback sped up) takes a lot of time and doesn't always give me clear next steps. 

Fortunately, these Zaps can do everything from creating transcripts from an audio file, drafting summaries, and creating a personalized to-do list based on the contents of a meeting—saving the whole team from taking notes and assembling them later manually. 

So whether you need to gather product feedback from user interviews or catch up on a project sync you missed, AI can do all the heavy lifting for you. 

Does your business ever create personalized video demos for new employees or prospects? You can also get AI to generate videos and automatically append them to your meeting invites.

Prioritize and personalize your daily schedule

Everyone's schedule is subject to change on a daily basis. Whether you need an extra hour to meet a deadline or completely re-shuffle your day based on your to-do list, AI can help you decide what to prioritize—without wasting precious time figuring it out yourself. 

Alternatively, you can also use AI to find specific events or send you personalized messages about new events scheduled on your calendar, including details about the project involved, the people attending, and the start and end time. Get prepped from the get-go. 

Streamline your to-do lists and projects 

Need a project manager but don't have the budget? Whether you'd like to save time by having AI create or summarize a brief, outline content to get you started, or notify your team with AI-generated summaries, you can get your own AI assistant to do the heavy lifting. These Zaps can help you enhance and streamline your project management flows. 

For example, whenever a new project is created inside your project management tool, you can get an AI app to create a description (or generate content) and specific next steps for every teammate, then email or Slack it to your team. 

Or, say someone has a specific request in Slack, email, or elsewhere. AI can expand on the message and send it as an item to your project management app. 

Control your home devices from afar

At work all day and don't have time to manage your home devices? Or maybe you just want to automate the process, so you can get more done in the day without worrying about household chores piling up. 

These integrations let you control your devices from afar, so you can automate all your routines—from house cleaning to turning off the heat. 

Create custom chatbots to do your bidding

Want to make use of ChatGPT without context switching? Fortunately, you can easily create a ChatGPT slack bot that allows users to ask questions in a specific Slack thread and have the AI reply—helping employees to ask questions and get replies directly in Slack. 

Even better, you can also create custom chatbots using Zapier Interfaces. 

The chatbot component taps into GPT, and by feeding it a "directive", or prompt, you can tailor the chatbot's use case and give it information specific to your company or your role. 

For example, you could create a bot that gives career advice based on your company's documentation or that can provide editorial feedback based on your company's voice and tone guide. 

Want to help employees write manager feedback or generate personal growth goals at work? A chatbot can do that, too. 

These chatbots can act as your own digital assistant, saving you time and resources. 

Reply to prospects and customers

Already use a chatbot to help your customers and leads with queries or issues based on your company's documentation? That's a great start! 

But maybe you find yourself constantly answering the same questions from customers on other platforms. Or perhaps you just want to make sure new prospects get added to your company's sales platform. 

Fortunately, these Zaps can help you streamline the whole process—ensuring your audience and sales team always get the information they need. 

Streamline your work life with AI

You owe it to yourself—and your team—to not get bogged down by admin. 

The combination of AI and Zapier can help you focus on your most important work and let AI do what it's meant to do: support humans.