Log in
Sign up
  • Home

  • Automation with Zapier

  • Automation inspiration

Stop copying and pasting with automation

Make it once, and let automation do the rest

By Krystina Martinez · November 24, 2020
An icon for copying and pasting that looks like stacked diamonds in a white square on a pale orange background.

The copy and paste keyboard shortcuts were probably one of the first "tricks" you learned to do on a computer. The novelty doesn't last long. If you've ever had to do a task as terrifying as copying a PDF into a spreadsheet (and fixing it), you know that bulk copying and pasting is high on the list of the worst menial tasks out there. 

We need to boycott copying and pasting in bulk. I'm serious. It's terrible, it wastes time, it introduces errors, and it's a frustrating and tedious exercise. While this is a boycott most knowledge workers would get behind, it's hard not to do it. With Zapier, you can move data from one app to another automatically, without the fast-twitch muscles of your copy-paste fingers or any complex code. 

We've rounded up a few automatic workflows, which we call Zaps, to help you cut back on the amount of copying and pasting you have to do. To get started with a Zap template—what we call our pre-made workflows—just click on it, and we'll guide you through the set-up process. You can read more about setting up Zaps here.

Copy files

It's hard enough to keep files organized on your computer, not to mention your cloud storage apps. For shared team spaces, it's even more crucial to have organized documents and folders.

If you're constantly making copies of the same file structure for routine work, such as projects, these Zaps will do it for you. 

Copy files for new files in a Google Drive folder

Copy files for new files in a Google Drive folder
  • Google Drive logo
  • Google Drive logo
Google Drive

Copy notes

Backing up your notes and important documents is a good habit. Perhaps you prefer one app for notes, but a coworker requests the information in another app. With these Zaps, you can make copies to share with others, no matter what app they use. 

Copy things inside apps

Copying stuff inside one app feels like it should be easier than it is. For example, copying an event from your personal calendar to your work calendar, or line items between spreadsheets. These workflows will simplify anything you need to copy within a single app. 

Copy things to other apps

Copying things between apps is perhaps the biggest headache. You've probably downloaded files manually to upload in another app, such as PDF invoices. Or perhaps you've copied a selection in one app to another app that prefers a different format. These Zaps will copy whatever you need, automatically.

Need to convert information in one app to a different format for another app? Try Formatter, which can reformat dates, text, and other information for your Zaps. 

Stop copying and pasting

These are just a few examples of how Zapier can help you eliminate bulk copying and pasting.  Zapier supports thousands of apps, so you can automate almost any task at work. Start building your Zap now and see what you can create.

New to Zapier? It's a tool that helps anyone connect apps and automate workflows—without any complicated code. Sign up for free.

Get productivity tips delivered straight to your inbox

We’ll email you 1-3 times per week—and never share your information.


Related articles

Improve your productivity automatically. Use Zapier to get your apps working together.

Sign up
A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'