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4 ways to automate your email marketing for better communication

By Jasmine Williams · March 24, 2022
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Email marketing has come a long way from the humble newsletter. There are tons of different apps and strategies you can use to engage your subscribers and grow your lists. But if you're working with limited time, budget, or resources—or all of the above—it can be hard to make sure you're covering all of your email marketing bases.

That's why you should consider automating some of those day-to-day tasks. With Zapier, you can connect your email marketing software to the other apps you use—such as online forms, eCommerce platforms, and CRM apps—to save time and start rapidly building your company's email list.

Turn your leads into subscribers

Potential new customers will come to you from a variety of channels. Maybe you sent out a survey to get feedback on a new product or service. Or perhaps you just hosted a workshop and collected attendee information at the event. Turning these contacts into subscribers for your email marketing can do wonders for your business. But entering all of those contacts into your email service provider can be a slog. Fortunately, you can use Zapier to speed up the process.

Automatically update your email list with survey form entries, event attendee lists, and even contacts from a Google Sheet. Your leads will get sent to a centralized place, making it much easier to nurture them via email with the right content. 

To get started with a Zap template—what we call our pre-made workflows—just click on the button, and we'll guide you through customizing it. It only takes a few minutes. You can read more about setting up Zaps here.

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Note: Make sure your subscribers have consented to receive marketing communications from you before you add them to your list to comply with anti-spam and privacy laws.

Segment your subscribers into different email lists

As you've probably seen for yourself, different subscribers will respond to different kinds of email content. While some might click on your promotional emails or download lead magnets, some prefer to engage with your educational content. It also depends a lot on where your audience is in the customer journey. 

For example, you'll want to send a different message to someone who's just bought a product versus someone who's just attended a webinar for the first time. 

That's why you should use segmentation to organize your subscribers into different categories. From there, you can create and deliver unique messages to each segment to influence their purchase decisions.  

Manually divvying up your email list into different segments can be an arduous task, but you can use Zapier to automatically segment your list based on various actions. 

For instance, you can tag leads based on actions they take, or create different segments for new webinar sign-ups and customers. You can even create segments in your CRM and then use a Zap to update those contacts in your email service provider automatically.

Send your subscribers timely emails

Once you've segmented your list, you want to make sure you're following up with them with relevant information as soon as possible. After all, your nurture campaigns can turn prospects into paying customers—or keep paying customers coming back for more. 

You might want to welcome new subscribers with a personalized message. Or perhaps you have customers signing up for courses you teach—these contacts may also be interested in your other marketing. 

To save time, you can set up drip campaigns to automatically send emails on a schedule or based on triggers or actions the person has performed, like signing up for your service or making a purchase. From there, you can use Zapier to speed up the process even more by syncing your apps with your email sequences.

Re-engage lost subscribers or cold leads

Unsubscribes happen for a lot of reasons. But if they happen because a customer doesn't feel engaged with your brand or marketing messages, you might want to get some feedback so you can improve your email marketing efforts.

You may also want to notify your team about people who unsubscribe in Slack, email, or your team chat so they can take immediate action. Alternatively, you might want to update your CRM when someone unsubscribes inside your email marketing tool. 

With Zapier, you can set up automatic workflows to keep track of your unsubscribers so you can follow up on a later date or through other channels to encourage them to resubscribe. 

Keep your email marketing relevant with automation

Email is one of the most effective marketing channels. You can directly connect with your target customers and use tools like segmentation and drip campaigns to deliver the right message to the right people at the right time. And when you use Zapier to integrate your email marketing with other tools in your marketing toolbox, you can add even more fuel to the fire.

This article was originally published in December 2020 and was updated in March 2022 by Elena Alston.

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