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Zapier makes it easy to integrate PayPal with QuickBooks Online - no code necessary. See how you can get setup in minutes.

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PayPal
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PayPal
1. Choose trigger event
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QuickBooks Online
QuickBooks Online logo
QuickBooks Online
2. Choose action
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1. Select the event
Setup
Test
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PayPal
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Billing Plan Webhooks" from PayPal.

Add your action

An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.

You’re connected!

Zapier seamlessly connects PayPal and QuickBooks Online, automating your workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your PayPal to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about PayPal + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with PayPal and QuickBooks Online

How do I connect PayPal with QuickBooks Online using Zapier?

To connect PayPal with QuickBooks Online, you need to create a Zap using our platform. Start by selecting PayPal as your trigger app and authenticate your account. Choose the trigger event such as 'New Sale' or 'Sale Completed'. Next, select QuickBooks Online as your action app and choose an action like 'Create Sales Receipt' or 'Create Expense'. Authenticate your QuickBooks account, map the necessary fields between PayPal and QuickBooks Online, and turn on your Zap.

What triggers are available for integrating PayPal with QuickBooks Online?

We offer several triggers when integrating PayPal with QuickBooks Online. Some of these include: 'New Sale', which triggers every time a new sale occurs in PayPal, and 'Refunded Sale', whenever a refund is processed in PayPal. Once these triggers are fired, relevant actions can be performed in QuickBooks.

Can I automate expense creation from PayPal transactions in QuickBooks Online?

Yes, you can automate expense creation from PayPal transactions in QuickBooks Online by setting up a Zap where the trigger is a new transaction in PayPal, and the action is creating an expense in QuickBooks. This way, each time a payment is made or received through PayPal, an expense record can be created automatically in your books.

How can we map custom fields between PayPal and QuickBooks Online?

When setting up an integration between PayPal and QuickBooks Online on our platform, you can map custom fields during the 'Action' step of creating your Zap. Select the data from the trigger app (PayPal) that corresponds to each field in the action app (QuickBooks), ensuring all necessary information transfers correctly according to your business needs.

Are there any limitations when using Zapier to integrate PayPal with QuickBooks Online?

While our platform offers extensive functionalities for integrating PayPal with QuickBooks, some limitations include handling mass transaction updates or batch processing beyond standard API capabilities. Additionally, certain detailed customizations may require direct API use or customization through developers.

How frequently does data sync occur between PayPal and QuickBooks Online using your integration?

The data sync frequency depends on how you configure the trigger settings within our platform. Generally, Zaps operate in near real-time or at regular intervals you define during setup. This flexibility allows you to choose a sync frequency that aligns with how often you need updates between your systems.

What actions can I perform in QuickBooks after receiving data from a Paypal trigger?

After receiving data from a Paypal trigger such as 'New Sale', our platform allows you to perform various actions within QuickBooks like creating invoices, expenses, sales receipts, or journal entries. These automated actions streamline accounting workflows and ensure data consistency.

Practical ways you can use PayPal and QuickBooks Online

Sync PayPal sales to QuickBooks invoices

When a new sale occurs in PayPal, Zapier can automatically create a corresponding invoice within QuickBooks Online. This ensures smooth, accurate accounting without the need for manual data entry, saving time and reducing errors.

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Log financial transactions for IT system analytics

Zapier can track when a new transaction occurs in QuickBooks Online and automatically log it into PayPal for record-keeping or integration into IT financial analysis systems. This improves transparency and aids in system audits.

IT
Track refunds in a project tracking spreadsheet

Whenever a payment refund occurs in PayPal, Zapier can log the refund details to a project tracking spreadsheet in QuickBooks Online. This helps keep everyone on the team informed about refund activities, ensuring accurate project budgets.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Events
    Trigger
    Instant
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    • Events
    Trigger
    Instant
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    • Authorization ID
      Required
    Action
    Search
    • Invoice ID
      Required
    Action
    Search
    • Events
    Trigger
    Instant
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    • Events
    Trigger
    Instant
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    • Capture ID
      Required
    Action
    Search
    • Order ID
      Required
    Action
    Search

Learn how to automate QuickBooks Online on the Zapier blog

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About PayPal
PayPal is a fast, safe way to send money, make an online payment, receive money or set up a merchant account. With over 150 million active registered accounts, PayPal helps people and businesses receive and make payments in more than 100 currencies in 203 markets.
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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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