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Set up your first integration
Quickly connect Hibob to Microsoft Outlook with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Hibob with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Employee Created" from Hibob.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Hibob and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Employee Created
Triggers when a new employee is created.
Try ItTriggerInstant - Employee Inactivated
Triggers when employee is inactivated in bob.
Try ItTriggerInstant - Employee Left
Triggers when employee termination date has occurred.
Try ItTriggerInstant - Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant
- Employee Deleted
Triggers when employee is removed from Bob.
Try ItTriggerInstant - Employee Joined
Triggers when employee start date has occurred.
Try ItTriggerInstant - Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
Try ItTriggerPolling
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Practical ways you can use Hibob and Microsoft Outlook
Add new hires to Outlook contacts
When a new employee is created in Hibob, Zapier adds their details as a new contact in Microsoft Outlook. This automation ensures that employee contact information is readily available, improving internal communication and reducing manual data entry.
HR & Recruiting Ops
Track employee exits in Outlook calendars
When an employee's termination date occurs in Hibob, Zapier automatically creates a corresponding event in a Microsoft Outlook calendar. This ensures IT teams can prepare exit processes, like deactivating accounts, on time for better security and compliance.
ITLearn how to automate Microsoft Outlook on the Zapier blog
Frequently Asked Questions about Hibob + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Hibob and Microsoft Outlook
How do I integrate Hibob with Microsoft Outlook?
To integrate Hibob with Microsoft Outlook, you need to set up a connection through our platform by signing in to both accounts. Once connected, you can create automated workflows where certain triggers in Hibob, like a new hire or time-off request, prompt corresponding actions in Outlook, such as sending an email or adding a calendar event.
Can I sync my Hibob calendar with Microsoft Outlook?
Yes, you can sync your Hibob calendar with Outlook. This integration allows any changes made in the Hibob calendar, such as updates to meetings or events, to be reflected automatically in your Outlook calendar using specific triggers and actions.
What are the key triggers available for the integration between Hibob and Outlook?
Key triggers for integrating Hibob with Outlook include new hires added in Hibob, approved leave requests, and changes to employee details. These triggers allow automatic actions like sending welcome emails via Outlook or updating shared calendars.
Are there any actions in Microsoft Outlook that are triggered by Hibob updates?
Yes, specific actions like creating new email drafts, updating your calendar with new events or reminders can be triggered by updates from Hibob such as new tasks assigned or employee milestone updates.
Can I customize the notifications sent from Hibob to my Outlook account?
You can customize notifications through our platform's settings so that whenever an event happens in Hibob—like an update on time-off status—you'll receive a tailored notification via Microsoft Outlook based on set parameters.
How often is data synced between Hibob and Microsoft Outlook?
Data sync frequency between Hibob and Microsoft Outlook can be customized as per your requirements. Typically, user-defined settings will govern how often these apps communicate—whether instantly for high-priority tasks or periodically for regular updates.
What should I do if the integration between Hibob and Microsoft Outlook doesn't work?
If integration issues arise, check your account connections first. Ensure that permissions are correctly set in both applications. If problems persist after connections appear correct, reach out to our support team for further assistance on troubleshooting specific trigger-action workflows.
