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Set up your first integration
Quickly connect Acuity Scheduling to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Acuity Scheduling with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Appointment Start" from Acuity Scheduling.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Acuity Scheduling and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Time Before (Unit)
- Appointment Type
- Calendar
- Time BeforeRequired
Try ItTriggerPolling- Calendar
- Appointment Type
Try ItTriggerInstant- New Product Order
Triggers when a new order is completed.
Try ItTriggerInstant - PackageRequired
- Certificate Code
- Email Address
ActionWrite
- Calendar
- Appointment Type
Try ItTriggerInstant- Calendar
- Appointment Type
Try ItTriggerInstant- CouponRequired
- Certificate Code
ActionWrite- CalendarRequired
- Start Date and TimeRequired
- End Date and TimeRequired
- Notes
ActionWrite
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Practical ways you can use Acuity Scheduling and Xero
Sync appointment payments with Xero
When a new appointment is booked and paid for in Acuity Scheduling, Zapier creates a corresponding sales invoice in Xero. This ensures accurate financial tracking, eliminates manual input, and keeps records up to date for improved efficiency.
Business OwnerTrack canceled appointments
When an appointment is canceled in Acuity Scheduling, Zapier logs relevant details into Xero as an entry. This helps engineering teams working on internal tools or analytics ensure data consistency and monitor relevant metrics effectively.
EngineeringCreate invoices for new appointments
Zapier automatically generates an invoice in Xero each time a new appointment is confirmed in Acuity Scheduling. This smooths the billing process, reduces administrative overhead, and ensures sales data is quickly documented in your accounting system.
Sales OpsLearn how to automate Acuity Scheduling on the Zapier blog
Learn how to automate Xero on the Zapier blog
Frequently Asked Questions about Acuity Scheduling + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Acuity Scheduling and Xero
How do I connect Acuity Scheduling to Xero?
First, ensure you have active accounts with both Acuity Scheduling and Xero. Use our integration platform to select Acuity as your trigger app and Xero as your action app. Follow the prompts to authenticate both accounts, allowing them to communicate with each other.
What actions can be triggered in Xero from Acuity Scheduling?
Our platform supports actions like creating new invoices, adding contacts, or updating existing records in Xero whenever an appointment is scheduled or modified in Acuity Scheduling.
Can I automatically create an invoice in Xero when a new appointment is scheduled in Acuity?
Yes, using our integration, you can set up a trigger for scheduling a new appointment in Acuity that automatically generates an invoice in Xero with the client's details and service information.
What types of data can be synced between Acuity Scheduling and Xero?
You can synchronize client data such as names, email addresses, phone numbers, and appointment details from Acuity Scheduling into corresponding fields within Xero.
Is it possible to update client details across both platforms simultaneously?
Yes, when a client’s information is updated in Acuity Scheduling or added through our integration triggers, it can automatically update the corresponding contact details in Xero.
How are errors handled during the synchronization between Acuity and Xero?
If an error occurs during the synchronization process - like a mismatch of data fields - our system will notify you immediately with troubleshooting steps to rectify potential issues quickly.
Does integrating these apps require any technical expertise?
No extensive technical expertise is required. The integration process involves selecting triggers and actions via our intuitive interface. We provide step-by-step guides that simplify setting up connections between your apps.