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Zapier makes it easy to integrate Acuity Scheduling with Xero - no code necessary. See how you can get setup in minutes.

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Acuity Scheduling
Acuity Scheduling logo
Acuity Scheduling
1. Choose trigger event
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Xero
Xero logo
Xero
2. Choose action
Acuity Scheduling logo
1. Select the event
Setup
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Acuity Scheduling
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Appointment Start" from Acuity Scheduling.

Add your action

An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.

You’re connected!

Zapier seamlessly connects Acuity Scheduling and Xero, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Time Before (Unit)
    • Appointment Type
    • Calendar
    • Time Before
      Required
    Trigger
    Polling
    Try It
    • Calendar
    • Appointment Type
    Trigger
    Instant
    Try It
  • Acuity Scheduling triggers, actions, and search
    New Product Order

    Triggers when a new order is completed.

    Trigger
    Instant
    Try It
    • Package
      Required
    • Certificate Code
    • Email Address
    Action
    Write
    • Calendar
    • Appointment Type
    Trigger
    Instant
    Try It
    • Calendar
    • Appointment Type
    Trigger
    Instant
    Try It
    • Coupon
      Required
    • Certificate Code
    Action
    Write
    • Calendar
      Required
    • Start Date and Time
      Required
    • End Date and Time
      Required
    • Notes
    Action
    Write

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Practical ways you can use Acuity Scheduling and Xero

Sync appointment payments with Xero

When a new appointment is booked and paid for in Acuity Scheduling, Zapier creates a corresponding sales invoice in Xero. This ensures accurate financial tracking, eliminates manual input, and keeps records up to date for improved efficiency.

Business Owner
Try it
Track canceled appointments

When an appointment is canceled in Acuity Scheduling, Zapier logs relevant details into Xero as an entry. This helps engineering teams working on internal tools or analytics ensure data consistency and monitor relevant metrics effectively.

Engineering
Create invoices for new appointments

Zapier automatically generates an invoice in Xero each time a new appointment is confirmed in Acuity Scheduling. This smooths the billing process, reduces administrative overhead, and ensures sales data is quickly documented in your accounting system.

Sales Ops

Learn how to automate Acuity Scheduling on the Zapier blog

Learn how to automate Xero on the Zapier blog

Make work flow with AI

Level up your Acuity Scheduling to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Acuity Scheduling + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Acuity Scheduling and Xero

How do I connect Acuity Scheduling to Xero?

First, ensure you have active accounts with both Acuity Scheduling and Xero. Use our integration platform to select Acuity as your trigger app and Xero as your action app. Follow the prompts to authenticate both accounts, allowing them to communicate with each other.

What actions can be triggered in Xero from Acuity Scheduling?

Our platform supports actions like creating new invoices, adding contacts, or updating existing records in Xero whenever an appointment is scheduled or modified in Acuity Scheduling.

Can I automatically create an invoice in Xero when a new appointment is scheduled in Acuity?

Yes, using our integration, you can set up a trigger for scheduling a new appointment in Acuity that automatically generates an invoice in Xero with the client's details and service information.

What types of data can be synced between Acuity Scheduling and Xero?

You can synchronize client data such as names, email addresses, phone numbers, and appointment details from Acuity Scheduling into corresponding fields within Xero.

Is it possible to update client details across both platforms simultaneously?

Yes, when a client’s information is updated in Acuity Scheduling or added through our integration triggers, it can automatically update the corresponding contact details in Xero.

How are errors handled during the synchronization between Acuity and Xero?

If an error occurs during the synchronization process - like a mismatch of data fields - our system will notify you immediately with troubleshooting steps to rectify potential issues quickly.

Does integrating these apps require any technical expertise?

No extensive technical expertise is required. The integration process involves selecting triggers and actions via our intuitive interface. We provide step-by-step guides that simplify setting up connections between your apps.

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About Acuity Scheduling
Easy online appointment scheduling software. Save time by having clients book appointments, complete custom intake forms, and pay in advance 24/7 anywhere in the world.
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About Xero
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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