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21 free Google Sheets templates to boost productivity [2024]

By Allisa Boulette · December 22, 2023
A hero image for Google Sheets app tips with the Google Sheets logo on a green background

As a content marketer at a fast-paced agency, I've developed a not-so-healthy reliance on Google Sheets templates. They help me visualize complex data at a glance, transform chaotic brainstorming sessions into organized strategies, and keep my content on track. I cling to spreadsheets like Rose clung to that door in Titanic—unyielding, life-saving, and a bit dramatic, but absolutely necessary.

In this blog post, I'll share 21 ready-to-use Google Sheets templates made by yours truly and walk you through how they can bring efficiency to your projects.

Is a Google Sheets template right for you?

First, ask yourself what you're trying to achieve. While the below templates offer convenience and efficiency for various tasks, there are scenarios where dedicated software might be a better fit. Here's how to determine what's right for you.

Use a Google Sheets template if:

  • You need a quick, straightforward solution for tasks like budget tracking or simple project planning.

  • Basic, pre-designed formats and structures suit your needs without much alteration.

  • You want to collaborate without a headache. If you're the type who loves group projects, Google Sheets lets you collaborate without wanting to pull your hair out.

  • You're looking for a free or cost-effective tool that integrates well with other Google apps.

Consider dedicated software if:

  • Your tasks require complex, specialized functionalities that a basic spreadsheet looks at with wide-eyed terror.

  • You need software customized to your unique needs, like a made-to-order burrito—add what you want, leave out what you don't, guac costs extra.

  • Advanced data analysis, with sophisticated reporting and forecasting tools, is a necessity.

  • You require robust integration capabilities with a wider range of applications beyond the Google ecosystem.

Evaluating your specific needs against these points can tip the scale between Google Sheets templates and dedicated software. It's like deciding between staying in pajamas all day or putting on your fanciest evening outfit. (Mine also happens to be pajamas.) Both have their charm, but it really depends on what kind of day you're planning.

If you think a specialized tool might be more your speed, check out the following app roundups that do a lot of the same things these templates do, and more:

  • The best project management software for small businesses

  • The best social media management tools

  • The best accounting software for small business

  • The best employee management software

  • The best ERP software

  • The best CRMs for small businesses

  • The best invoicing software

  • The best time blocking apps

21 free Google Sheets templates

The following Google Sheets templates let you hit the ground running, so you can focus on the important stuff, like taking credit for these beautiful spreadsheets.

1. Expense report template 

Screenshot of Zapier’s expense report Google Sheets template
Make a copy

An expense report template helps track and organize expenses incurred by employees or departments. It simplifies the process of managing expenditures by providing structured fields for items like date, category, and amount spent, supporting easy recording and analysis. Perfect for when you need to justify that "business lunch" that was really just you eating a sandwich while hovering over the break room sink.

2. Cash flow template

Screenshot of Zapier’s cash flow Google Sheets template
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A cash flow spreadsheet helps you stay on top of your business's income and expenses. This template makes it easy to track your cash flow over time, so you can spot trends, anticipate shortfalls, and make data-driven decisions.

3. Invoice template 

Screenshot of Zapier’s invoice Google Sheets template
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Use Google Sheets to create and manage client invoices for services rendered or products sold. This template tracks details like customer information, itemized charges, payment terms, and outstanding balances. You can even connect it to Zapier to automate your invoicing process.

4. Balance sheet template

Screenshot of Zapier’s balance sheet Google Sheets template
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A balance sheet template provides a snapshot of your business's financial health. It shows what you own (assets), what you owe (liabilities), and your net worth (equity) at a given point in time.

It's a useful tool for managing your company's funds and ensuring you have enough cash on hand to cover expenses. It also helps determine if business is booming or if you should start selling office furniture.

5. Profit and loss statement template

Screenshot of Zapier’s profit and loss Google Sheets template
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A profit and loss statement, or P&L, is one of the most important spreadsheets for any business because it shows whether you're making or losing money. It's like a business's report card, revealing whether you're top of the class or the kid who eats paste in the back.

This Google Sheets P&L template makes it easy to track your revenue, costs, and profits over a period of time. Simply plug in your income sources and expenses, and the spreadsheet automatically calculates your net profit.

 6. Small business budget template

Screenshot of Zapier’s small business budget Google Sheets template
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When it comes to budgets, most mere mortals would rather read the entire tax code than create one from scratch, which is why I'm repurposing one from Zapier's small business budget templates.

This template makes it simple to track all of your budgets and projections, forecasting your revenue and expenses for the fiscal year.

Staying on budget is key to the success of any small business. It's the financial tightrope you walk, juggling hopes, dreams, and the harsh reality of how much printer ink actually costs. This free Google Sheets template gives you an easy way to monitor your financial performance and make data-driven decisions. 

7. Payroll template

Screenshot of Zapier’s payroll Google Sheets template
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A Google Sheets payroll template provides an easy, low-cost solution to handle employee compensation for small businesses that don't outsource payroll or use specialized software.

The template has areas to track hours worked, pay rates, and formulas to automatically calculate gross and net pay for each employee based on their hourly rates and deductions.

At the end of each pay period, you can use automation to generate payslips to send to your staff along with their direct deposits or checks. Keeping good records of all payments and deductions will make managing tax season much easier.

8. Project plan template

Screenshot of Zapier’s project plan Google Sheets template
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This project plan Google Sheets template helps you map out all the steps required to complete a project. Break down your project into actionable tasks, assign deadlines, and allocate resources, so you have a clear roadmap to get the work done.

With a comprehensive project plan in place, you'll have confidence that no detail will slip through the cracks.

9. OKR template

Screenshot of Zapier’s OKR Google Sheets template
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Let's face it: coming up with objectives and key results (OKR) is rough enough without having to build your own template to track them. Luckily, some kind soul has done the work for you. (It's me—I'm the kind soul.)

This template lets you define your OKRs, set deadlines, note progress, and see how you stack up against key milestones at a glance. All you need to do is plug in your goals, add some metrics to measure success, and you've got yourself an accountability mechanism. What more could an aspiring overachiever ask for?

Not only will you have a roadmap to keep your team on track, but you'll also get to unleash your inner control freak. Win-win.

10. Project management template

Screenshot of Zapier’s project management Google Sheets template
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A project management spreadsheet is clutch for keeping tasks, timelines, and team members organized. This Google Sheets template gives you a pre-built sheet with sections for tasks, owners, start/end dates, durations, and notes. Fill in the details for your project, assigning tasks to the appropriate team members and setting realistic timelines.

A good project management spreadsheet predicts how the chaos of your projects might settle into success, showing who's doing what, which balls are in the air, and when they might land.

11. Gantt chart template

Screenshot of Zapier’s Gantt chart Google Sheets template
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A Gantt chart template helps you visually lay out project timelines and schedules. Using horizontal bars, it breaks down task durations, dependencies, and critical paths. It helps manage project schedules, identify bottlenecks, and communicate progress effectively.

To get started, list your project tasks in the first column. In the next column, estimate how long each task will take. See at a glance which tasks overlap or depend on others finishing first. It's like a timeline wearing a party hat. 

12. Inventory template

Screenshot of Zapier’s inventory Google Sheets template
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I originally created this inventory template a few years ago because I needed a simple solution to track my small business's stock. Its simplicity means it can fit a variety of inventory tracking needs. Use it to keep tabs on office supplies, company-owned equipment, or your vintage muscle car collection. (Ok, Jay Leno.)

Track all your items and their location, quantity, value, and comments (in case you want to record that dent in your '67 Mustang's fender). Formulas calculate totals automatically, so you can stop struggling with the calculator app on your phone. You can even integrate this template with Zapier to automatically pull in up-to-date product inventory details. 

13. Event budget template

Screenshot of Zapier’s event budget Google Sheets template
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An event budget spreadsheet provides an easy way to track your event income, expenses, sponsors, and more. Simply plug in your numbers, and the spreadsheet will automatically calculate totals, so you always know where you stand financially.

Whether planning a conference, fundraiser, or company event, this free template puts you in control of your budget and ensures no cost is left unaccounted for. You'll be able to throw the party of the year without dreading the financial aftermath. Let the spreadsheet do the math while you focus on more important things, like showcasing those sweet Macarena moves. 

14. Project timeline template

Screenshot of Zapier’s project timeline Google Sheets template