Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate HubSpot with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
100%
Help
HubSpot
HubSpot
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
HubSpot
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Company" from HubSpot.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects HubSpot and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Shared Mailbox
Destination Folder
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Required
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
To Email(s)
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Body Format
Body
Attachment
Action for Files Larger Than 150MB
Reply to All
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact to Delete
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Email ID
Required
To Recipients
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Destination Folder
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachments
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Merge with existing attendees?
Attendees
Categories
Location
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Last Name
Email
Action
This is an event a Zap performs.
Search
Find existing data in your app
Folder_info
Folder
Required
Search Terms
From Address
Start Date
End Date
Action
This is an event a Zap performs.
Search
Find existing data in your app
Shared Mailbox
Email ID
Required
Attachment ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Contact Folder
First Name
Required
Last Name
Email
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use HubSpot and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call HubSpot and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose HubSpot and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Update Contact Subscription Preferences
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use HubSpot and Microsoft Outlook
Sync new calendar events with deals.
When a new deal is created in HubSpot, Zapier can automatically create a matching calendar event in Microsoft Outlook to ensure business owners have a clear schedule for follow-ups. This removes manual scheduling and helps keep track of critical business opportunities.
When a new form on HubSpot is submitted, use Zapier to automatically create a Microsoft Outlook calendar event as a reminder to follow up or plan campaigns. This ensures timely responses and improves lead engagement.
Zapier can automate moving flagged emails in Microsoft Outlook into HubSpot as new contacts. For sales teams, this creates a seamless way to ensure all correspondence with leads gets recorded for next steps.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your HubSpot to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about HubSpot + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with HubSpot and Microsoft Outlook
How do I integrate HubSpot with Microsoft Outlook?
To integrate HubSpot with Microsoft Outlook, you need to install the HubSpot Sales extension for Outlook. Once installed, you can execute actions like logging emails sent from Outlook to your HubSpot CRM automatically.
Can I sync my calendar between HubSpot and Outlook?
Yes, you can sync your calendar. By integrating them, meetings scheduled in either HubSpot or Outlook will automatically reflect in both calendars, ensuring seamless scheduling.
Is it possible to track email opens and clicks through this integration?
Absolutely! Once integrated, our system allows you to track email opens and clicks directly from your sent emails in Outlook. You'll receive real-time notifications when recipients open or click links within your emails.
How does contact syncing work between HubSpot and Outlook?
Contacts added or modified in Outlook can be automatically synced with HubSpot and vice versa. This ensures that your contact lists are always up-to-date across both platforms.
What are the trigger options available in the integration?
In this integration, common triggers include receiving a new email in Outlook or a new contact being added to either platform. These can automatically initiate actions like updating CRM records or adding information to a list.
How do I log an email from Outlook into HubSpot?
To log an email from Outlook into HubSpot, simply check the 'Log' option in the sales extension while composing your email. This will ensure that the correspondence is recorded against the relevant contact record in HubSpot.
Are there any compatibility requirements for using the integration?
The integration works with Microsoft Office 365 and Exchange accounts alongside compatible versions of Windows. Ensure that both your Office suite and operating system meet our compatibility guidelines for optimal performance.
About HubSpot
HubSpot is your all-in-one stop for all of your marketing software needs.
