Asana + Microsoft Outlook
Turn new Microsoft Outlook messages into tasks in Asana
Transform the way you manage tasks with this seamless integration between Microsoft Outlook and Asana. With this workflow, any new message appearing in a specified folder in your Outlook instantly generates a new task in Asana. This agility ensures you stay on top of your to-dos, by capturing essential action items as they land in your mailbox and embedding them into your project management system. Increase your productivity and never lose track of important emails.
Transform the way you manage tasks with this seamless integration between Microsoft Outlook and Asana. With this workflow, any new message appearing in a specified folder in your Outlook instantly generates a new task in Asana. This agility ensures you stay on top of your to-dos, by capturing essential action items as they land in your mailbox and embedding them into your project management system. Increase your productivity and never lose track of important emails.
- When this happens...
New Message in FolderTriggers when a new new message in folder is created.
TriggerScheduledZapier checks for new data every 15 min on the Free plan - automatically do this!
Create TaskAdds a new task.
ActionWriteCreate a new record or update an existing record in your app.
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Calendar
Time BeforeRequired
Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free plan
New Flagged Email
Triggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planContact Folder
First NameRequired
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Attendees
Categories
Location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
HTTP MethodRequired
URLRequired
Query String Parameters
Headers
Additional Request Headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First Name
Last Name
Email
ActionThis is an event a Zap performs.SearchFind existing data in your appWorkspaceRequired
ProjectRequired
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.ProjectRequired
Task
Workspace
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planWorkspaceRequired
ProjectRequired
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.WorkspaceRequired
ProjectRequired
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Workspace / OrganizationRequired
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planTask IDRequired
WorkspaceRequired
ProjectRequired
SectionRequired
Position in Section
Before/After Task ID
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Helptext
Workspace
Project
Tag
NameRequired
Task Fields
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Workspace / OrganizationRequired
ProjectRequired
Section NameRequired
Section to Insert After
Section to Insert Before
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.WorkspaceRequired
Name
Description
Is the description rich text?
Mark Task as complete?
Mark Task as liked?
Assignee
Followers
Tags
Custom Field Info
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.WorkspaceRequired
ProjectRequired
TaskRequired
TextRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
HTTP MethodRequired
URLRequired
Query String Parameters
Headers
Additional Request Headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.WorkspaceRequired
ProjectRequired
Section NameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appTask IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appWorkspace
Email Address or IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appProjectRequired
Task NameRequired
WorkspaceRequired
Description
Is the description rich text?
Mark Task as complete?
Mark Task as liked?
Assignee
Followers
Tags
Custom Field Info
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundTask IDRequired
WorkspaceRequired
Name
Description
Is the description rich text?
Mark Task as complete?
Mark Task as liked?
Assignee
Followers
Tags
Custom Field Info
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
Parent FolderRequired
Child Folder
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planParent Folder
Child Folder
Search termsRequired
Note
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planCalendar
SubjectRequired
Start Date & TimeRequired
End Date & TimeRequired
All Day Event?
Description
Show me as Free or Busy
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.From Email
To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachments
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
ContactRequired
First Name
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
Search TermRequired
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appContact Folder
First NameRequired
Last Name
Email
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundWorkspaceRequired
ProjectRequired
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
New Tag Created
Triggered when you create a new tag.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planWorkspaceRequired
ProjectRequired
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.WorkspaceRequired
ProjectRequired
Disclaimer
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Workspace/Organization
Triggered when you add a new workspace/organization.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planProjectRequired
TaskRequired
FileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Workspace or Organization
Project TemplateRequired
Project NameRequired
Make Public?Required
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Parent Task IDRequired
WorkspaceRequired
Name
Description
Is the description rich text?
Mark Task as complete?
Mark Task as liked?
Assignee
Followers
Tags
Custom Field Info
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.WorkspaceRequired
Team
NameRequired
NotesRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Task IDRequired
Mark Task as complete?
Mark Task as liked?
Name
Assignee
Followers
Tags
Description
Is the description rich text?
Custom Field Info
WorkspaceRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Workspace
NameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appWorkspaceRequired
ProjectRequired
Task NameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appPremium User Help Text
WorkspaceRequired
Projects (Any)
Text
Is Subtask?
Is Completed?
Sort By
Sort Ascending?
Has Attachment?
Is Blocking?
Is Blocked?
Resource Subtype
Custom Fields Help Text
ActionThis is an event a Zap performs.SearchFind existing data in your appWorkspaceRequired
NameRequired
Team
NotesRequired
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundWorkspaceRequired
ProjectRequired
Task NameRequired
Description
Is the description rich text?
Mark Task as complete?
Mark Task as liked?
Assignee
Followers
Tags
Custom Field Info
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
About Asana
Asana is a leading work management platform that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, organizations have a living system of clarity where everyone can see, discuss, and execute their team’s priorities.
Related categories
Similar apps
Google Tasks
Google, Task Management
Todoist
Task Management
Toodledo
Task ManagementAbout Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Similar apps
Gmail
Email, Google
Zoho Mail
Email, ZohoRelated Zap Templates
- Create Asana tasks from new Microsoft Outlook calendar events
- Generate Asana tasks from new Outlook contacts
- Create Microsoft Outlook events when new tags are added to Asana tasks
- Create AI-generated tasks in Asana from new Microsoft Outlook email requests
- Create email in Microsoft Outlook for new tasks in Asana projects
- Create events in Microsoft Outlook for new tasks in Asana projects
- Send emails in Microsoft Outlook for updated tasks in Asana projects
- Send emails in Microsoft Outlook for completed tasks in Asana
- Send emails in Microsoft Outlook when new tags are added to tasks in Asana
- Create draft emails in Microsoft Outlook for new tasks in Asana projects
- Create contacts in Microsoft Outlook for updated tasks in Asana projects
- Send emails in Microsoft Outlook when new projects are created in Asana
- Send an email in Microsoft Outlook for every new task in an Asana project
- Create draft emails in Microsoft Outlook from completed tasks in Asana
- Create new Asana projects from new Microsoft Outlook calendar events
- Start new Asana tasks for every Microsoft Outlook calendar event start
- Convert new Asana subtasks into Microsoft Outlook events
- Create Asana tasks from new Microsoft Outlook emails
- Create Asana tasks from new Microsoft Outlook calendar events
- Transform updated Microsoft Outlook events into tasks in Asana
- Create new Asana tasks from new Microsoft Outlook calendar events
- Send email notifications via Microsoft Outlook for new tasks in Asana projects
- Create tasks in Asana for each new email in Microsoft Outlook
- Send email in Microsoft Outlook when new tags are added to tasks in Asana
- Create Asana tasks from new Microsoft Outlook emails
- Create new Microsoft Outlook events when tags are added to tasks in Asana
- Send an email in Microsoft Outlook for every completed task in Asana
- Create outlook events for updated Asana tasks in projects
- Create events in Microsoft Outlook for new Asana subtasks
- Create Asana tasks from new Microsoft Outlook calendar events
- Send emails in Microsoft Outlook for completed tasks in Asana
- Send emails in Microsoft Outlook when new tags are created in Asana
- Send an email in Microsoft Outlook for every new task in a project in Asana
- Create new Asana tasks from new messages in Microsoft Outlook folders
- Create tasks in Asana for every new calendar event in Microsoft Outlook
- Send emails in Microsoft Outlook when new tags are added to tasks in Asana
- Send emails in Microsoft Outlook for updated tasks in Asana projects
- Send emails in Microsoft Outlook for new tasks in Asana projects
- Create Asana tasks from new Microsoft Outlook calendar events
- Create draft emails in Microsoft Outlook for completed tasks in Asana
- Send emails in Microsoft Outlook for new tasks in Asana
- Transform new flagged emails in Microsoft Outlook into tasks in Asana
- Create tasks in Asana for new emails matching search in Microsoft Outlook
- Send an email in Microsoft Outlook when new tags are added to tasks in Asana
- Create tasks in Asana for every new calendar event in Microsoft Outlook
- Create new Microsoft Outlook events when tags are added to tasks in Asana
- Send email in Microsoft Outlook for updated tasks in Asana
- Create Asana tasks from new Microsoft Outlook messages in a folder
- Create tasks in Asana for new attachments in Microsoft Outlook
- Create new Asana tasks from new Microsoft Outlook emails
- Create events in Microsoft Outlook for each new task in Asana
Related Zap Templates
- Create Asana tasks from new Microsoft Outlook calendar events
- Create AI-generated tasks in Asana from new Microsoft Outlook email requests
- Send emails in Microsoft Outlook for updated tasks in Asana projects
- Create draft emails in Microsoft Outlook for new tasks in Asana projects
- Send an email in Microsoft Outlook for every new task in an Asana project
- Start new Asana tasks for every Microsoft Outlook calendar event start
- Create Asana tasks from new Microsoft Outlook calendar events
- Send email notifications via Microsoft Outlook for new tasks in Asana projects
- Create Asana tasks from new Microsoft Outlook emails
- Create outlook events for updated Asana tasks in projects
- Send emails in Microsoft Outlook for completed tasks in Asana
- Create new Asana tasks from new messages in Microsoft Outlook folders
- Send emails in Microsoft Outlook for updated tasks in Asana projects
- Create draft emails in Microsoft Outlook for completed tasks in Asana
- Create tasks in Asana for new emails matching search in Microsoft Outlook
- Create new Microsoft Outlook events when tags are added to tasks in Asana
- Create tasks in Asana for new attachments in Microsoft Outlook
- Generate Asana tasks from new Outlook contacts
- Create email in Microsoft Outlook for new tasks in Asana projects
- Send emails in Microsoft Outlook for completed tasks in Asana
- Create contacts in Microsoft Outlook for updated tasks in Asana projects
- Create draft emails in Microsoft Outlook from completed tasks in Asana
- Convert new Asana subtasks into Microsoft Outlook events
- Transform updated Microsoft Outlook events into tasks in Asana
- Create tasks in Asana for each new email in Microsoft Outlook
- Create new Microsoft Outlook events when tags are added to tasks in Asana
- Create events in Microsoft Outlook for new Asana subtasks
- Send emails in Microsoft Outlook when new tags are created in Asana
- Create tasks in Asana for every new calendar event in Microsoft Outlook
- Send emails in Microsoft Outlook for new tasks in Asana projects
- Send emails in Microsoft Outlook for new tasks in Asana
- Send an email in Microsoft Outlook when new tags are added to tasks in Asana
- Send email in Microsoft Outlook for updated tasks in Asana
- Create new Asana tasks from new Microsoft Outlook emails
- Create Microsoft Outlook events when new tags are added to Asana tasks
- Create events in Microsoft Outlook for new tasks in Asana projects
- Send emails in Microsoft Outlook when new tags are added to tasks in Asana
- Send emails in Microsoft Outlook when new projects are created in Asana
- Create new Asana projects from new Microsoft Outlook calendar events
- Create Asana tasks from new Microsoft Outlook emails
- Create new Asana tasks from new Microsoft Outlook calendar events
- Send email in Microsoft Outlook when new tags are added to tasks in Asana
- Send an email in Microsoft Outlook for every completed task in Asana
- Create Asana tasks from new Microsoft Outlook calendar events
- Send an email in Microsoft Outlook for every new task in a project in Asana
- Send emails in Microsoft Outlook when new tags are added to tasks in Asana
- Create Asana tasks from new Microsoft Outlook calendar events
- Transform new flagged emails in Microsoft Outlook into tasks in Asana
- Create tasks in Asana for every new calendar event in Microsoft Outlook
- Create Asana tasks from new Microsoft Outlook messages in a folder
- Create events in Microsoft Outlook for each new task in Asana