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3 min read

5 ways to automate Miro with Zapier

By Luciano Viterale · August 8, 2024
Hero image with Miro, Google Sheets, Discord, and Trello logos

Brainstorming with your team can feel a lot like swinging at a piñata. Sometimes it takes several tries to strike the right idea. To find solutions and answers faster, it pays to avoid obstacles to successful collaboration.

That's where Miro comes in. Using Miro, you and your team can work together on a visual whiteboard as if you were in the same room, even if you're in different departments or time zones. And with a library of over 2,500 ready-made templates, Miro is both versatile and easy to use.

By integrating Miro and Zapier, you can automate the admin work of whiteboarding, so you'll feel even freer to focus on what matters most: generating great ideas. Here are five popular ways to automate Miro with Zapier.

New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with thousands of apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.

Table of contents

  • Send action items and updates to Miro boards

  • Create cards from spreadsheets

  • Capture data from new form submissions

  • Automate event-related admin tasks

  • Create cards from messages

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Send action items and updates to Miro boards

Cross-functional collaborators don't always have access to the same tools. With automation, they don't need to. Using Zapier, everyone can rely on a single Miro board—just set up workflows to send tasks, issues, or items into Miro as a card widget. These cards can hold a range of metadata, like text, due date, assignee, and tags. 

Let's say you run a creative agency that collaborates with clients in Miro. Instead of sharing access to your internal tools, you can automatically push information into the collaborative Miro file. This way, there's a clear separation between your client-facing board and everything you do behind the scenes.

Create Miro widgets with new Trello cards

Create Miro widgets with new Trello cards
  • Trello logo
  • Miro logo
Trello + Miro

Create Miro card widgets for new Google Tasks

Create Miro card widgets for new Google Tasks
  • Google Tasks logo
  • Miro logo
Google Tasks + Miro

Add Miro cards for new notes added to a section in OneNote

Add Miro cards for new notes added to a section in OneNote
  • OneNote logo
  • Miro logo
OneNote + Miro

Create card widgets in Miro with new items in Notion databases

Create card widgets in Miro with new items in Notion databases
  • Notion logo
  • Miro logo
Notion + Miro

Create Miro card widgets for new GitHub issues

Create Miro card widgets for new GitHub issues
  • GitHub logo
  • Miro logo
GitHub + Miro

Create cards from spreadsheets

If you store critical information in spreadsheet tools, you can automatically create card widgets from new rows. Maybe a freelancer delivers a piece of work you want reflected in a mind map in Miro. Or you add a task to your sprint and want to feature it on your kanban board. Either way, these simple sheet workflows can get the job done for you.

Add Miro cards from new rows on Google Sheets

Add Miro cards from new rows on Google Sheets
  • Google Sheets logo
  • Miro logo
Google Sheets + Miro

Create Miro card widgets for new or updated Google Sheet rows

Create Miro card widgets for new or updated Google Sheet rows
  • Google Sheets logo
  • Miro logo
Google Sheets + Miro

Post cards to Miro boards when new rows are created in Excel

Post cards to Miro boards when new rows are created in Excel
  • Microsoft Excel logo
Microsoft Excel

Copy boards in Miro for new Google Sheets spreadsheet rows

Copy boards in Miro for new Google Sheets spreadsheet rows
  • Google Sheets logo
  • Miro logo
Google Sheets + Miro

And with Airtable, options abound. New Airtable records can be created by internal team members (directly in Airtable) or external users (through surveys, application forms, or APIs), which expands the variety of info you can send to Miro.

Add Miro cards for new Airtable records

Add Miro cards for new Airtable records
  • Airtable logo
  • Miro logo
Airtable + Miro

Capture data from new form submissions

You can glean valuable insights from forms, but collecting, reviewing, and analyzing responses takes time. Slash that time using Zapier by sending responses directly into a Miro card widget, keeping all corresponding information organized and easily accessible. Empower your team to implement data-based changes faster with automation.

Create Miro cards when new Typeform entries are submitted

Create Miro cards when new Typeform entries are submitted
  • Typeform logo
  • Miro logo
Typeform + Miro

Create Miro card widgets for new Google Forms responses

Create Miro card widgets for new Google Forms responses
  • Google Forms logo
  • Miro logo
Google Forms + Miro

Create Miro card widgets from new Jotform submissions for seamless organization

Create Miro card widgets from new Jotform submissions for seamless organization
  • Jotform logo
  • Miro logo
Jotform + Miro

Automate event-related admin tasks

Often, preparing a workshop, webinar, or brainstorming session with cross-functional teams calls for all-out effort. Creating a new board for each event wastes time and energy you could be spending elsewhere.

With Zapier, you can easily create or copy a board based on an event like a calendar invite or Zoom meeting. So instead of doing tedious work, you can get into the right headspace for the event, ensure it runs on time, and show your guests you're well-prepared.

Create Miro boards for new Zoom meetings

Create Miro boards for new Zoom meetings
  • Zoom logo
  • Miro logo
Zoom + Miro

Create Miro boards from new Google Slides presentations

Create Miro boards from new Google Slides presentations
  • Google Slides logo
  • Miro logo
Google Slides + Miro

You can also create card widgets from events. That's particularly helpful for product, marketing, and project management teams that need to review meetings in detail together.

Create Miro card widgets with new tl;dv recordings

Create Miro card widgets with new tl;dv recordings
  • tl;dv logo
  • Miro logo
tl;dv + Miro

Create Miro card widgets for new or updated Google Calendar events

Create Miro card widgets for new or updated Google Calendar events
  • Google Calendar logo
  • Miro logo
Google Calendar + Miro

Create Miro cards from new Microsoft Outlook events

Create Miro cards from new Microsoft Outlook events
  • Microsoft Outlook logo
  • Miro logo
Microsoft Outlook + Miro

Create cards from messages

Teams often come up with great ideas on messaging platforms. If you want to track, vet, and discuss those ideas in a structured way, you can send them to a dedicated Miro board designed for this. Just set up a simple workflow that creates a card widget in Miro from a new message or post in a channel.

For example, you might have a channel dedicated to new customer feature requests. Your support team might be responsible for updating this channel with new requests they get. From here you can push these requests to Miro, which allows another team (like product or marketing) to review them and brainstorm. 

Create a card on a board in Miro when a new Slack message is pushed

Create a card on a board in Miro when a new Slack message is pushed
  • Slack logo
  • Miro logo
Slack + Miro

Create Miro card widgets for new Slack channel messages

Create Miro card widgets for new Slack channel messages
  • Slack logo
  • Miro logo
Slack + Miro

Create Miro card widgets from new Discord channel messages

Create Miro card widgets from new Discord channel messages
  • Discord logo
  • Miro logo
Discord + Miro

Increase creativity with Miro and Zapier

Miro is an incredibly versatile tool that promotes team collaboration. But collaboration can easily break down if your team is awash with tedious tasks—like manually creating cards or boards, or shuttling info from one place to another.

Zapier's automated workflows save time by sending critical information to a common place,  so regardless of your role or business function, you can reduce your burden and gain the freedom to solve problems more creatively. 

This is just the start of what you can automate with Miro and Zapier. Where will you begin?

Related reading:

  • How to automate your Kanban board

  • Popular ways to automate project management

  • How to automate your product management workflows

  • How to create Miro widgets from new Trello cards

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'