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Set up your first integration
Quickly connect ShipStation to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate ShipStation with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Item Ordered" from ShipStation.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects ShipStation and Xero, automating your workflow.
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Frequently Asked Questions about ShipStation + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with ShipStation and Xero
What is the process for connecting ShipStation and Xero?
To connect ShipStation and Xero through our platform, you need to set up a Zap, which involves selecting ShipStation as the trigger app and Xero as the action app. First, you'll authorize access to your accounts and then configure specific triggers like 'New Order' in ShipStation and map them to actions such as 'Create Invoice' in Xero.
Can I create invoices in Xero from new orders in ShipStation automatically?
Yes, by setting up a Zap with a 'New Order' trigger in ShipStation, you can automatically create an invoice in Xero. You'll define fields like customer details and item descriptions within the Zap configuration.
How do I ensure data accuracy between ShipStation and Xero?
We recommend thoroughly mapping order details from ShipStation to corresponding fields in Xero when setting up your Zap. Double-check these mappings during the initial setup and perform regular reviews of Zaps that handle sensitive information.
Are there limitations on the type of data that can be transferred from ShipStation to Xero?
While most order-related data can be transferred from ShipStation to Xero using our platform, there might be some limitations on custom fields or integrations specific to particular use cases. We advise reviewing any custom field requirements during the setup phase.
What kind of support is available if I experience issues with my integration?
Should any issues arise with the integration between ShipStation and Xero, we offer 24/7 support through our online help center and direct contact options with our support team for troubleshooting guidance.
Is it possible to update inventory levels in Xero based on shipments made via ShipStation?
Yes, you can set up a Zap where a shipment update in ShipStation triggers an inventory adjustment action in Xero. This ensures your stock levels remain accurate without requiring manual entry after each shipment is processed.
How often does data sync occur between ShipStation and Xero?
Data sync occurs as Zaps are triggered. For instance, every new order or shipment event in ShipStation will immediately initiate data transfer actions to corresponding tasks or updates within Xero upon triggering these events.
Practical ways you can use ShipStation and Xero
Sync shipped orders with invoices.
When a new order is marked as shipped in ShipStation, Zapier automatically creates a sales invoice in Xero. This helps ensure that every completed order is accurately tracked in your accounting, reducing manual data entry and ensuring timely billing.
Business OwnerTrack shipped orders in a database.
When a new order is shipped in ShipStation, Zapier can add it as a new entry in a database or system managed by IT. This allows teams to integrate shipment tracking with other operational systems efficiently.
ITCreate invoices from new ShipStation orders.
When a new order is created in ShipStation, Zapier automatically generates a sales invoice in Xero. This ensures that incoming orders are promptly converted into invoices for billing purposes, eliminating the risk of delays or billing errors.
Sales OpsSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Restrict to Store?
Try ItTriggerInstant- Restrict to Store?
Try ItTriggerInstant- ShipStation Store
- Order #Required
- Order StatusRequired
- Unique IDRequired
- Order DateRequired
- Buyer NameRequired
- Payment Date
- Buyer Email
- Recipient NameRequired
- Recipient Company
- Recipient Address (Line 1)Required
- Recipient Address (Line 2)
- Recipient CityRequired
- Recipient State
- Recipient Postal CodeRequired
- Recipient Country Code
- Recipient Phone #
- Amount Paid
- Tax Paid
- Shipping Paid
- Customer's Notes
- Internal Notes
- Is a Gift?
- Gift Message
- Requested Shipping Method
- Sku
- Name
- Image URL
- Quantity
- Unit Price
ActionWrite- OrganizationRequired
Try ItTriggerPolling
- Restrict to Store?
Try ItTriggerInstant- Restrict to Store?
Try ItTriggerInstant- Api_docs_info
- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
ActionWrite- OrganizationRequired
- Status
Try ItTriggerPolling