Integrate QuickBooks Online with ShipStation to automate your work

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2. Choose an Action
The event an automation performs after it's triggered
Endless possibilities

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate QuickBooks Online with ShipStation - no code necessary. See how you can get setup in minutes.

Select a trigger from QuickBooks Online

A trigger is an event that starts your Zap and runs the workflow. For example, with QuickBooks Online, a trigger could be "New Account."
A trigger is the event that kicks off your automated workflow.

Setup an action from ShipStation

An action is what takes place after the automation is triggered. For example, with ShipStation, the action could be "Create Order."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected QuickBooks Online to ShipStation

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your QuickBooks Online to ShipStation integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about QuickBooks Online + ShipStation integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with QuickBooks Online and ShipStation

You can integrate QuickBooks Online with ShipStation using our automation platform. Set up a 'Zap' or automated workflow by selecting triggers from either app, like creating a new order in ShipStation, which then could be set to create an invoice in QuickBooks.

When integrating QuickBooks Online with ShipStation, you can use triggers such as 'New Order' or 'Order Shipped' in ShipStation. Corresponding actions in QuickBooks Online might include 'Create Invoice', 'Add Payment', or 'Update Customer' details.

Yes, you can set up a trigger for when customer information is updated or a new order is processed in ShipStation, which will then prompt an action to update that customer’s details in QuickBooks Online.

Currently, direct syncing of inventory levels between QuickBooks Online and ShipStation isn't supported through our integration. However, you can use other Zaps for updating stock quantities manually.

Data synchronization happens based on the trigger events you've defined. For instance, if a new order is created in ShipStation (trigger), it will instantly reflect an action like creating an invoice in QuickBooks as per your Zap setup.

To connect QuickBooks Online and ShipStation via our platform, ensure you have administrative access on both accounts for seamless integration of services.

Custom fields can typically be mapped during the setup of your Zap. Ensure that both apps support the same custom field configurations so that this data transfers accurately from orders in ShipStation to invoices generated in QuickBooks Online.

Connect QuickBooks Online and ShipStation to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect QuickBooks Online and ShipStation to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger
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Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • QuickBooks Online triggers, actions, and search
    New Account

    Triggers when you add a new account.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Customer

    Triggers when you add a new customer.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Expense

    Triggers when a new expense is added.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Invoice

    Triggers when you add a new invoice.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Bill

    Triggers when a new bill is added.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Estimate

    Triggers when you add a new estimate.

    Trigger
    Instant
    Try It
    • Days
      Required
    Trigger
    Scheduled
    Try It
  • QuickBooks Online triggers, actions, and search
    New Bill Payment

    Triggers when a new bill paid.

    Trigger
    Instant
    Try It

Learn how to automate QuickBooks Online on the Zapier blog

Automate ShipStation: get inspired on the Zapier blog

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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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    About ShipStation
    ShipStation helps eCommerce retailers organize, process, and fulfill their orders from all the most popular marketplaces and shopping carts using the top shipping carriers.
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