QuickBooks Online logoQuickBooks Online - Features, Pricing, Alternatives, and More

QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.

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QuickBooks Online Features

  • Manage everything about your business finances in one place
  • Create custom invoices and estimates, collect payments, and record sales
  • Enter expenses, see outstanding bills, and pay creditors and employees
  • Sync multiple bank accounts for automatic expenses categorization
  • Track inventory and open balances of contacts
  • Analyze performance with 75 types of report
  • Support for double-entry account, multiple administrators, and employee time-logging
  • iOS and Android apps available

QuickBooks Online Pricing

  • $9.99/month Self-Employed plan for separate personal and business accounts
  • $12.95/month Simple Start plan with invoices, estimates, expenses, and bank account sync
  • $26.95/month Essentials plan with bill management, and instant sales and profit reports ($65.95/month with payroll management)
  • $39.95/month Plus plan with inventory tracking and full reports library ($78.95/month with payroll management)

Last updated April 4, 2016. Please visit the official site for the most up-to-date information.

QuickBooks Online Review

Every business has to endure the never-ending task of bookkeeping. It's more of a chore than a fun activity, so the best accounting apps allow you to get through the financial chores swiftly. Ideally, that means keeping a record of all your transactions, assets, payments, payroll and anything else finance related in one place. Intuit QuickBooks provides this kind of comprehensive workflow, with a tool that adapts to your business type and location.

QuickBooks is powerful enough to handle enterprise accounting, and still simple enough for anyone to navigate. Input a few key details about your business, and you'll see a dashboard that summarizes your income, expenses, and profit/loss. The interface is refreshingly clean, with the financial stats about your business front-and-center.

QuickBooks puts many features under one roof, with a streamlined workflow. Under the Customers menu, you can create custom invoices and keep track of your clients. If you connect your bank account, QuickBooks can collect payments on your behalf and police the terms of your invoices. You can log comprehensive details about each customer, and the overview will display their open balance. You can also create and send quotes, produce receipts, and take care of credit notes.

Debts are recorded through the Vendors section. Here you can view your suppliers and see what you owe. Expenses can be entered manually, but with your bank account connected, QuickBooks can categorize expenditure automatically—another huge time-saver. Retailers will save even more time thanks to inventory tracking. You can pay bills straight from your account, and even print off checks to pay your creditors.

If you need to manage a payroll, the Employees area is another section you'll use frequently. Here, you can enter the details of each employee, upload the necessary paperwork, set an hourly rate, and select a method of payment. If you use a third party time-tracking tool, QuickBooks will work out what you owe your staff, then can calculate payroll taxes for state and federal levels automatically. Once you have entered the rates that apply in your local area, you can see the tax you have accrued, and log the payments you make.

You'll want to see how your business improves over time, and QuickBooks' 75 reports will help there. These include the basics—profit and loss accounts, expenses, sales, and more—while the Company Snapshot shows your year-on-year performance, and Scorecard compares your profitability with other firms in your sector.

For both income and outgoing finances, QuickBooks is able to handle multiple bank or cash accounts, and supports double-entry accounting. All your data is protected with 128-bit SSL encryption. And you can connect your account with other tools, to track time, import finances, log inventory changes and more automatically. You can add up to five administrators for each company who can manage any part of your finances you need, then the whole team can view reports and enter their hours. Or, if you're self-employed, there's a version of QuickBooks for you which keeps personal and business finances separate.

It's this flexibility and time saving that makes QuickBooks such an important accounting tool. With simple setup and bank reconciliation, you won't spend unnecessary time uploading your accounts, while automatic tax and inventory management takes another task off your mind. Not only does QuickBooks bring all your financial data together, it makes accounting much simpler—no matter how small or large your business.

QuickBooks Online Resources:


Reviewed by Mark Myerson, Zapier. Last updated April 4, 2016.

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