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How Zapier works

Zapier makes it easy to integrate QuickBooks Online with Wave - no code necessary. See how you can get setup in minutes.

Select a trigger from QuickBooks Online

A trigger is an event that starts your Zap and runs the workflow. For example, with QuickBooks Online, a trigger could be "New Account."
A trigger is the event that kicks off your automated workflow.

Setup an action from Wave

An action is what takes place after the automation is triggered. For example, with Wave, the action could be "Create Customer."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected QuickBooks Online to Wave

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.
Triggers and actions are the main components of every automated workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your QuickBooks Online to Wave integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about QuickBooks Online + Wave integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with QuickBooks Online and Wave

What is required to start integrating QuickBooks Online with Wave?

To begin integrating QuickBooks Online with Wave, you'll need active accounts for both platforms and access to Zapier, which facilitates the integration. Make sure you have administrative permissions in both QuickBooks Online and Wave to enable necessary triggers and authentication.

Can I sync invoices from Wave to QuickBooks Online?

Yes, you can set up a Zap that triggers when a new invoice is created in Wave. This trigger can prompt an action in QuickBooks Online, such as creating an equivalent invoice, keeping your records consistent across platforms.

How can I automate expense tracking between the two systems?

By creating a Zap with a trigger for new expenses in either system, you can automatically generate corresponding entries in the other platform. This ensures your financial data remains up-to-date without manual entries.

Is it possible to update customer information across both systems at once?

Certainly! You can configure a Zap that uses triggers when customer information is updated in one system to automatically update the same information in the other system. This keeps customer records synced efficiently.

Do changes made by Zaps reflect immediately on both applications?

Changes typically reflect almost immediately as Zaps operate continuously. However, there might be slight delays due to API limits or scheduled operation times but generally expect quick synchronization.

Are there any limitations to what actions can be automated between QuickBooks and Wave?

While many processes like invoicing and expense tracking are supported, some complex workflows may require manual intervention or custom development if not directly supported by available triggers and actions within our platform.

How secure is the integration between QuickBooks Online and Wave via your service?

Our platform adheres to stringent security protocols including encryption and secure authentication methods to protect data during transfer between QuickBooks Online and Wave.

Connect QuickBooks Online and Wave to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • QuickBooks Online triggers, actions, and search
    New Account

    Triggers when you add a new account.

    Trigger
    Instant
    Try It
  • QuickBooks Online triggers, actions, and search
    New Bank Transaction

    Triggers when a new bank transaction is created.

    Trigger
    Instant
    Try It
    • Days
      Required
    Trigger
    Polling
    Try It

Learn how to automate QuickBooks Online on the Zapier blog

Learn how to automate Wave on the Zapier blog

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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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About Wave
Wave's invoicing and accounting software is completely free, and has no usage limits or restrictions. Optional Payment Processing and Payroll services are fully integrated to create a seamless platform for your business finances.
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