Connect Microsoft Outlook and SQL Server to unlock the power of automation
- No credit card required
- Free forever for core features
- 14-day trial for premium features and apps
Set up your first integration
Quickly connect Microsoft Outlook to SQL Server with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Microsoft Outlook with SQL Server - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create Custom Query" in SQL Server.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and SQL Server, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
Try ItTriggerPolling- Contact Folder
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
- Search termsRequired
- Note
Try ItTriggerPolling
- Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant - Calendar
Try ItTriggerPolling- Shared Inbox
Try ItTriggerPolling- New Flagged Email
Triggers when a new email is flagged.
Try ItTriggerPolling
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Microsoft Outlook and SQL Server
Log new SQL Server data into a shared Outlook calendar.
When a new row is created in a SQL Server database, Zapier creates a corresponding event on a shared Microsoft Outlook calendar. Business owners can then track operational milestones or deadlines without manually syncing data across platforms.
Business Owner
Add flagged Outlook emails to SQL Server.
When an important email is flagged in Microsoft Outlook, Zapier logs the email details into a SQL Server database. This helps IT teams centralize critical communication for tracking, ensuring no vital tasks fall through the cracks.
ITLog marketing emails into a SQL Server database.
When a new email is received in Outlook that matches specific keywords (like 'marketing'), Zapier can log the details into your SQL Server database. This allows marketing teams to analyze campaign or lead-related data efficiently without manual email sorting.
Marketing & Marketing OpsLearn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate SQL Server on the Zapier blog
Frequently Asked Questions about Microsoft Outlook + SQL Server integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and SQL Server
How can I integrate Microsoft Outlook with SQL Server for email notifications?
We recommend using a combination of Microsoft Power Automate and SQL Server triggers. By setting up a trigger in SQL Server, you can detect changes or specific conditions in your database. Then, you use Power Automate to configure an action that sends an email via Outlook whenever the trigger is fired.
Can I automatically update my SQL Server database based on emails received in Outlook?
Yes, by using Power Automate, you can set up a workflow where specific emails received in Outlook trigger actions that update records in your SQL Server database. This requires defining triggers based on email content or subject, and the corresponding actions will update the database accordingly.
What type of data changes in SQL Server can trigger an Outlook email notification?
You can set up triggers for various data changes such as insertions, updates, or deletions within specific tables in SQL Server. Once these changes occur, they can automatically fire off actions like sending an email through Outlook to notify relevant stakeholders.
Is it possible to sync calendar events between Microsoft Outlook and SQL Server?
Absolutely, by setting up scheduled tasks or real-time synchronization through Power Automate workflows. You create triggers that detect new events added in either platform and define actions that update the other platform to keep calendars aligned.
How do I ensure secure integration between Outlook and SQL Server?
Security is paramount when integrating systems. We advise using encrypted connections for data transfer between Outlook and SQL Server. Furthermore, OAuth authentication with Microsoft services helps mitigate potential security risks when triggering actions across platforms.
What tools do we need to facilitate integration between Microsoft Outlook and our SQL Server databases?
Typically, you'll need access to Microsoft Power Automate for designing workflows and automation scripts. Additionally, setting up server-side triggers within your SQL Server environment allows seamless communication with Microsoft services such as Outlook.
Are there any limitations when integrating emails from multiple Outlook accounts with a single SQL Server instance?
While integrating multiple accounts is feasible via Power Automate by setting individual triggers for each account's activities, performance may vary depending on the volume of emails processed. It's crucial to ensure proper setup of rules and filters to manage workload efficiently.
