Connect Invoice Ninja and Xero to unlock the power of automation
- No credit card required
- Free forever for core features
- 14-day trial for premium features and apps
Set up your first integration
Quickly connect Invoice Ninja to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Invoice Ninja with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Client" from Invoice Ninja.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Invoice Ninja and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Client
Triggers when a new client is added.
Try ItTriggerInstant - New Invoice
Triggers when a new invoice is added.
Try ItTriggerInstant - New Project
Triggers when a new project is added.
Try ItTriggerInstant - Sent Invoice
Triggers when an invoice is sent.
Try ItTriggerInstant
- New Credit
Triggers when a new credit is added.
Try ItTriggerInstant - New Payment
Triggers when a new payment is added.
Try ItTriggerInstant - New Quote
Triggers when a new quote is added.
Try ItTriggerInstant - Sent Quote
Triggers when a quote is sent.
Try ItTriggerInstant
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Invoice Ninja and Xero
Sync payments from Invoice Ninja to Xero
When a new payment is registered in Invoice Ninja, Zapier automatically creates a corresponding payment in Xero. This eliminates manual data entry, reduces errors in financial records, and saves time, ensuring more accurate bookkeeping.
Business Owner
Track new Invoice Ninja clients in Xero
When a new client is created in Invoice Ninja, Zapier automatically adds the client as a new contact in Xero. This ensures your client data remains consistent across platforms, saving time and preventing inaccuracies.
ITLearn how to automate Xero on the Zapier blog
Frequently Asked Questions about Invoice Ninja + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Invoice Ninja and Xero
What is the process to start integrating Invoice Ninja with Xero?
To begin integrating Invoice Ninja with Xero, you'll first need to connect both apps through our platform. This involves selecting Invoice Ninja and Xero from our list of supported applications and setting up your account details for each. Once linked, you can set specific triggers from Invoice Ninja that will automatically initiate actions in Xero.
How can I automatically create an invoice in Xero when a new invoice is created in Invoice Ninja?
You can set up a workflow where the trigger is 'New Invoice' in Invoice Ninja, and the action is 'Create Invoice' in Xero. This means every time a new invoice is generated in Invoice Ninja, it will be mirrored as an invoice creation task in your Xero account.
Can I sync customer data between Invoice Ninja and Xero automatically?
Yes, syncing customer data between both platforms is possible. Set a trigger for 'New Client' or 'Updated Client' in Invoice Ninja and map these to 'Create or Update Contact' actions within Xero, ensuring both systems maintain consistent client records.
What triggers are available when integrating Invoice Ninja with Xero?
We offer several triggers like 'New Payment', 'New Quote', and 'Invoice Overdue', which can be configured to execute actions such as updating accounts or sending reminders within your Xero account.
Are there any limitations when syncing data between Invoice Ninja and Xero?
While most syncing functions work seamlessly, some complex data sets might require additional mapping. For example, multi-currency transactions might need manual adjustments on initial setup to ensure accurate currency conversion.
How often does the integration sync data between the two platforms?
Data sync frequency depends on how you set up the triggers. Typically, workflows are designed to initiate actions immediately once a trigger event occurs in either application. However, you can adjust these settings based on your specific business needs.
Is it possible to track payment statuses across both applications using this integration?
Yes, tracking payment statuses is feasible. By configuring 'Payment Status Updated' as a trigger in either application, you can set corresponding actions like status updates or notifications within the other app for seamless tracking.
