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Zapier makes it easy to integrate Box with QuickBooks Online - no code necessary. See how you can get setup in minutes.

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Box
Box logo
Box
1. Choose trigger event
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QuickBooks Online
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QuickBooks Online
2. Choose action
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1. Select the event
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Box
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Comment" from Box.

Add your action

An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.

You’re connected!

Zapier seamlessly connects Box and QuickBooks Online, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Box triggers, actions, and search
    New Comment

    Triggers when someone comments on a file in a folder you own/collaborate on.

    Trigger
    Polling
    Try It
    • Folder
      Required
    • Share
    Trigger
    Polling
    Try It
    • File_id
      Required
    • Message
      Required
    Action
    Write
  • Box triggers, actions, and search
    Event

    Triggers when a new event is performed (this is the activity stream).

    Trigger
    Polling
    Try It
    • Email
      Required
    • Folder
      Required
    • Role
      Required
    Action
    Write
    • Folder
      Required
    • File
      Required
    • Name
    • Share this file?
    Action
    Write

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Connect Box and QuickBooks Online to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Learn how to automate QuickBooks Online on the Zapier blog

Make work flow with AI

Level up your Box to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Illustration of AI enhancing Zapier workflows with automation and app integrations.

Frequently Asked Questions about Box + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Box and QuickBooks Online

What triggers are available in the Box and QuickBooks Online integration?

When integrating Box with QuickBooks Online, you can set up various triggers such as a new file or folder creation in Box, which can prompt actions like creating an invoice or updating a customer record in QuickBooks Online.

Can I automatically upload receipts from Box to QuickBooks Online?

Yes, you can automatically upload files like receipts from Box to QuickBooks Online by setting a trigger for when a new file is added to a specific Box folder. This will initiate actions to upload and record the receipt details in QuickBooks.

Is it possible to update customer details in QuickBooks Online using information from Box?

It is possible by using a trigger when a document containing customer details is added or updated in Box. The integration allows these updates to be reflected automatically in QuickBooks Online's customer records.

What happens when I rename a file in Box? Does it affect linked transactions in QuickBooks Online?

Renaming a file in Box doesn't directly affect linked transactions in QuickBooks Online unless there's a specific action set up for renaming events. Typically, we don't change any transaction metadata based merely on renaming files.

How does the creation of new folders in Box trigger actions within QuickBooks Online?

Creating new folders in Box can be set as a trigger which might initiate actions like organizing related invoices or expense reports within QuickBooks based on predefined rules. However, the integration needs to be configured accordingly.

Can we use this integration to streamline billing processes between departments using both platforms?

Absolutely. By setting triggers for when documents such as billing summaries are uploaded into designated folders within Box, departments can automatically generate corresponding transaction records or email invoices through QuickBooks Online.

What should I do if there's an error when syncing data between Box and QuickBooks Online?

If you encounter any sync errors between the two platforms, it's important first to check whether the correct user permissions and configurations are set. Network status should be evaluated too, and if issues persist, consult our support team for assistance.

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About Box
Box lets you keep all your businesses files in one place for simple online collaboration.
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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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