Connect Apollo and Microsoft Outlook to unlock the power of automation
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Set up your first integration
Quickly connect Apollo to Microsoft Outlook with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Apollo with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Account Updated" from Apollo.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Apollo and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Account Updated
Triggers when an existing Account is updated.
Try ItTriggerInstant - New Account
Triggers when a new Account is created.
Try ItTriggerInstant - NameRequired
- Domain
- Phone Number
- Raw Address
ActionWrite- nameRequired
- amountRequired
- Owner ID
- Opportunity Stage Id
- Closed Date
ActionWrite
- Contact Updated
Triggers when an existing Contact is updated.
Try ItTriggerInstant - New ContactTry ItTriggerInstant
- First NameRequired
- Last NameRequired
- Organization NameRequired
- title
- Email AddressRequired
- Address
- Website Url
ActionWrite- NoteRequired
- Contacts IDsRequired
- PriorityRequired
- TypeRequired
- Due DateRequired
- Assigned ToRequired
ActionWrite
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Practical ways you can use Apollo and Microsoft Outlook
Log new contacts to Apollo from Outlook
When a new contact is added in Microsoft Outlook, Zapier triggers creating that contact in Apollo. Business owners will ensure their CRM is updated without extra manual entry, saving time and reducing the odds of missing important connections.
Business OwnerAdd Outlook events for new Apollo accounts
When a new client account is created in Apollo, Zapier can create an event in Microsoft Outlook. This helps marketing teams plan onboarding campaigns or strategy sessions more efficiently, optimizing team schedules and reducing setup delays.
Marketing & Marketing OpsUpdate tasks for contact changes
When an existing contact is updated in Apollo, Zapier can automatically create a task in Microsoft Outlook. This ensures the sales team is immediately informed of changes, maintaining accurate follow-ups and reducing missed opportunities.
Sales OpsLearn how to automate Apollo on the Zapier blog
Learn how to automate Microsoft Outlook on the Zapier blog
Frequently Asked Questions about Apollo + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Apollo and Microsoft Outlook
How do I integrate Apollo with Microsoft Outlook?
To integrate Apollo with Microsoft Outlook, you need to create a Zap using our platform. In the Zap setup, select Apollo as the trigger app and choose a trigger event like 'New Contact Created'. Then, select Microsoft Outlook as the action app and define an action such as 'Create Contact'. Follow the on-screen instructions to authenticate your accounts and configure the data that should be transferred.
Can I automatically add contacts from Apollo to my Outlook calendar?
Yes, by setting up a Zap where Apollo triggers an event like 'New Contact Created', you can use Microsoft Outlook in the action step to schedule meetings or add events for new contacts. In the setup, choose 'Create Event' in Outlook and map relevant contact information from Apollo to your calendar event.
Which trigger events are available for integrating Apollo with Microsoft Outlook?
When integrating Apollo with Microsoft Outlook, some of the available trigger events in Apollo include 'New Contact Created', 'Updated Contact', and 'New Deal'. These triggers can be used to initiate actions such as creating contacts or sending emails through Outlook.
What actions can I perform in Microsoft Outlook when a new deal is created in Apollo?
When a new deal is created in Apollo, you can set up actions in Microsoft Outlook like creating a new contact for potential clients associated with the deal or generating an email draft within Outlook addressing important stakeholders about this new opportunity.
Is it possible to send an email through Microsoft Outlook when a contact is updated in Apollo?
Yes, you can configure a Zap where updating a contact in Apollo acts as a trigger. This will prompt an action within Microsoft Outlook such as sending an automated email. Set this up by selecting 'Send Email' as an action within your Zap configuration steps for updated contacts.
Do I need any special permissions to connect my Apollo account with Microsoft Outlook?
Connecting Apollo with Microsoft Outlook requires standard permissions for both platforms during authentication. For instance, granting access during setup needs permission levels sufficient enough to read and write data according to chosen triggers and actions but do not require elevated admin rights.”
What happens if there is an error syncing data between Apollo and Microsoft Outlook?
If an error occurs while syncing data between Apollo and Microsoft Outlook, check your account connections first. Ensure both services are authenticated correctly. Next, review your Zap configuration for any missteps or mismatches in field mapping causing issues during the transfer of information.”
