Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Hubstaff with Xero - no code necessary. See how you can get setup in minutes.
100%
Help
Hubstaff
Hubstaff
1. Choose trigger event
Xero
Xero
2. Choose action
1. Select the event
Setup
Test
Hubstaff
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Client" from Hubstaff.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Hubstaff and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization
Required
Credit Note ID
Required
Invoice ID
Required
Amount
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
From Account
Required
To Account
Required
Amount
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Code
Required
Name
Required
Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Type
Required
Contact
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Invoice ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact_name
Required
Email_address
Contact_account_number
Primary Person - First Name
Primary Person - Last Name
Phone - Country Code
Phone - Area Code
Phone Number
Fax - Country Code
Fax - Area Code
Fax - Number
Mobile - Country Code
Mobile - Area Code
Mobile - Number
Direct Dial - Country Code
Direct Dial - Area Code
Direct Dial - Number
Contact Address Type
Address - Attention
Address - Line 1
Address - Line 2
Address - City/Town
Address - State/Region
Address - Postal/Zip Code
Address - Country
Contact_tax_number
Bank Account Number
Contact Number
Status
Date
Due_date
Currency
Url
Attachment
Branding_theme
Number
Reference
Sent_to_contact
Line_items_type
Item Code
Description
Quantity
Required
Unit Price
Discount %
Discount Amount
Account
Tax Rate
Tracking
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Project Name
Required
Deadline for the project
Project Estimate
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Repeated Invoice Schedule
Invoice Creation: Frequency Type
Required
Invoice Creation: Frequency (Period)
Required
Due Date Type: Payment Terms
Required
Set Due Dates (Days)
Required
Start Date:
Required
End Date
Status
Required
Currency
Branding_theme
Reference
Mark as approved for sending?
Email a copy to Sender?
Include PDF
Line Amount Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Purchase Order
Required
Contact
Update Method for Line Items
Date
Delivery_date
Line Amount Types
Purchase Order Number
Reference
Branding Theme
Currency
Status
Sent to Contact
Delivery Address
Attention To
Telephone
Delivery Instructions
Expected_arrival_date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Organization
Required
Invoice_id
Required
Contact
Status
Date
Due_date
Expected_payment_date
Reference
Branding_theme
Url
Currency
Sent_to_contact
Attachments
Invoice_number
Line_amount_types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Invoice ID
Required
Include PDF File
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Contact ID
Quote Number
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Hubstaff and Xero with AI agents and code
Beyond Zap workflows. Call Hubstaff and Xero actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Hubstaff and Xero actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Create Client
Add Items to Existing Sales Invoice
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Hubstaff and Xero
Sync shifts with accounting data
When a shift in Hubstaff is completed, Zapier creates a Spend/Receive Money bank transaction in Xero. This integration ensures accurate tracking of employee work in relation to finances, saving time and reducing discrepancies in manual data entry.
When an organization member starts tracking time in Hubstaff, Zapier automatically creates a bill in Xero. This streamlines logging time into accounting systems, ensuring easy and accurate tracking of labor costs within the company's financial records.
Level up your Hubstaff to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Hubstaff + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Hubstaff and Xero
How do I integrate Hubstaff with Xero?
To integrate Hubstaff with Xero, you can use our platform to connect both apps. You will need to set up a Zap that triggers on events like 'New Timesheet' in Hubstaff and actions such as 'Create Invoice' in Xero.
What permissions are required for integrating Hubstaff with Xero?
Integrating Hubstaff with Xero requires access permissions to your account data from both applications. For instance, Hubstaff needs permission to view timesheets, while Xero needs access to create and manage invoices.
Can I automate invoice creation in Xero through Hubstaff integration?
Yes, by setting up the integration, you can automate invoice creation in Xero whenever a new timesheet is approved in Hubstaff. This is done using triggers and actions that you configure during setup.
Is it possible to sync employee data between Hubstaff and Xero?
Currently, syncing employee data directly between Hubstaff and Xero isn’t available. However, you can manually export and import employee details or explore third-party tools that facilitate this process.
What types of data can be transferred from Hubstaff to Xero through the integration?
Through the integration, you can transfer timesheets, project information, and tracked hours from Hubstaff into invoices or bills within Xero by setting specific triggers and actions.
How frequently does the integration update between Hubstaff and Xero?
The frequency of updates depends on how often the triggers are activated. Typically, once a new action like submitting a timesheet occurs in Hubstaff, it promptly sends data to perform an action like creating an invoice in Xero.
Are there any limitations when integrating Hubstaff with Xero?
Some limitations include the inability to directly sync certain types of data such as detailed payroll configurations. Additionally, the integration mostly supports basic data types like timesheets and invoices for direct automation.
About Hubstaff
Hubstaff is a time tracking tool that helps distributed teams boost productivity while streamlining admin tasks like timesheets, to-do and project management, and payroll.
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
