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Set up your first integration
Quickly connect Hubstaff to Xero with a Zapier template.
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How Zapier works
Zapier makes it easy to integrate Hubstaff with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Client" from Hubstaff.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Hubstaff and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- OrganizationRequired
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- OrganizationRequired
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Practical ways you can use Hubstaff and Xero
Sync shifts with accounting data
When a shift in Hubstaff is completed, Zapier creates a Spend/Receive Money bank transaction in Xero. This integration ensures accurate tracking of employee work in relation to finances, saving time and reducing discrepancies in manual data entry.
Business Owner
Log employee time tracking in accounting
When an organization member starts tracking time in Hubstaff, Zapier automatically creates a bill in Xero. This streamlines logging time into accounting systems, ensuring easy and accurate tracking of labor costs within the company's financial records.
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Frequently Asked Questions about Hubstaff + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Hubstaff and Xero
How do I integrate Hubstaff with Xero?
To integrate Hubstaff with Xero, you can use our platform to connect both apps. You will need to set up a Zap that triggers on events like 'New Timesheet' in Hubstaff and actions such as 'Create Invoice' in Xero.
What permissions are required for integrating Hubstaff with Xero?
Integrating Hubstaff with Xero requires access permissions to your account data from both applications. For instance, Hubstaff needs permission to view timesheets, while Xero needs access to create and manage invoices.
Can I automate invoice creation in Xero through Hubstaff integration?
Yes, by setting up the integration, you can automate invoice creation in Xero whenever a new timesheet is approved in Hubstaff. This is done using triggers and actions that you configure during setup.
Is it possible to sync employee data between Hubstaff and Xero?
Currently, syncing employee data directly between Hubstaff and Xero isn’t available. However, you can manually export and import employee details or explore third-party tools that facilitate this process.
What types of data can be transferred from Hubstaff to Xero through the integration?
Through the integration, you can transfer timesheets, project information, and tracked hours from Hubstaff into invoices or bills within Xero by setting specific triggers and actions.
How frequently does the integration update between Hubstaff and Xero?
The frequency of updates depends on how often the triggers are activated. Typically, once a new action like submitting a timesheet occurs in Hubstaff, it promptly sends data to perform an action like creating an invoice in Xero.
Are there any limitations when integrating Hubstaff with Xero?
Some limitations include the inability to directly sync certain types of data such as detailed payroll configurations. Additionally, the integration mostly supports basic data types like timesheets and invoices for direct automation.
