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Set up your first integration
Quickly connect Google Sheets to QuickBooks Online with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Sheets with QuickBooks Online - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Spreadsheet Row (Team Drive)" from Google Sheets.
Add your action
An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.
You’re connected!
Zapier seamlessly connects Google Sheets and QuickBooks Online, automating your workflow.
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Frequently Asked Questions about Google Sheets + QuickBooks Online integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Sheets and QuickBooks Online
How can I automatically create invoices in QuickBooks Online from new rows in Google Sheets?
You can automate invoice creation by setting up a trigger in Google Sheets that detects when a new row is added. Once the trigger activates, an action can be set in QuickBooks Online to create an invoice using the data from that row, such as customer details and invoice amounts.
Is it possible to update inventory levels in QuickBooks Online through changes made in Google Sheets?
Yes, you can update inventory levels by configuring a trigger for any modifications in specific columns of your Google Sheets. This will initiate an action that updates the corresponding inventory item’s quantity or details within QuickBooks Online.
Can I synchronize existing data between Google Sheets and QuickBooks Online?
Synchronization of existing data requires setting up both triggers and actions carefully. You need to import data from Google Sheets into QuickBooks initially, and then set a scheduled update or real-time triggers to keep both platforms updated with changes made on either side.
What should I do if the connection between Google Sheets and QuickBooks Online fails?
If the connection fails, we recommend checking your internet connectivity first. Ensure that API permissions are enabled and correct credentials are used. You might need to re-establish authentication and verify if triggers are correctly setup without errors.
Can we generate financial reports in Google Sheets using QuickBooks Online data?
Yes, financial reports can be generated by setting triggers that extract data from QuickBooks Online at defined intervals or upon specific updates and import this into designated sheets within your Google account for analysis or reporting purposes.
How often can I sync data between Google Sheets and QuickBooks Online?
The frequency of synchronization depends on how you configure your triggers and actions. Set them for real-time syncing for constant updates or schedule them at regular intervals like hourly or daily based on your needs.
What types of data fields are supported when transferring information from Google Sheets to QuickBooks Online?
The transfer supports various fields including numeric values for transactions like invoices, textual information such as customer names or product descriptions, dates, addresses, etc., provided they match the required fields in both APIs involved.
Practical ways you can use Google Sheets and QuickBooks Online
Sync expense tracking with spreadsheets.
Keep expense tracking organized by connecting QuickBooks Online and Google Sheets. Every time a new expense is added in QuickBooks, Zapier automatically logs it in a designated Google Sheet. This reduces manual data entry, maintains accurate financial records, and enables effortless reporting.
Business Owner
Monitor financial data changes in real time.
Enhance visibility into key financial updates by integrating Google Sheets and QuickBooks Online. When a spreadsheet row is updated in Google Sheets, Zapier triggers an action to update the corresponding data in QuickBooks. This ensures synchronization across platforms and speeds up financial processes.
ITTrack project expenses with ease.
For ongoing projects, stay on top of costs by linking QuickBooks Online and Google Sheets. With this automation, every time a new invoice is created in QuickBooks, Zapier adds the details to a Google Sheet for transparency and budgeting. This eliminates delays in expense tracking and ensures alignment on project spending.
Project ManagementSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Drive
- SpreadsheetRequired
- WorksheetRequired
Try ItTriggerPolling- Drive
Try ItTriggerPolling- No_team_drive
- SpreadsheetRequired
- WorksheetRequired
- Trigger column
Try ItTriggerInstant- Drive
- SpreadsheetRequired
- WorksheetRequired
- Column_nameRequired
- Index
ActionWrite
- No_team_drive
- SpreadsheetRequired
- WorksheetRequired
Try ItTriggerInstant- Drive
- SpreadsheetRequired
- WorksheetRequired
- Trigger column
Try ItTriggerPolling- Drive
- SpreadsheetRequired
Try ItTriggerPolling- Drive
- SpreadsheetRequired
- WorksheetRequired
- Use Timezone set up on the spreadsheet to format date values?
ActionWrite
