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Set up your first integration
Quickly connect Better Proposals to Xero with a Zapier template.
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How Zapier works
Zapier makes it easy to integrate Better Proposals with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Proposal" from Better Proposals.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Better Proposals and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Proposal
Triggers when a new proposal is created.
Try ItTriggerPolling - Proposal Paid
Triggers when a proposal is paid.
Try ItTriggerPolling - Proposal Signed
Triggers when a proposal is signed.
Try ItTriggerPolling - OrganizationRequired
Try ItTriggerPolling
- Proposal Opened
Triggers when a proposal is opened.
Try ItTriggerPolling - Proposal Sent
Triggers when a proposal is sent.
Try ItTriggerPolling - CompanyRequired
- Short Description
- Brand
- Cover
- Template
- Currency
- Add Tax to the Proposal?
- Tax Name (e.g. VAT, IVA, GST)
- Tax Percentage
- Recipient First Name
- Recipient Last Name
- Recipient Email Address
- Eligible to Sign
ActionWrite- OrganizationRequired
- Status
Try ItTriggerPolling
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Practical ways you can use Better Proposals and Xero
Generate invoices for paid proposals
When a proposal is marked as paid in Better Proposals, Zapier automatically creates a corresponding sales invoice in Xero. This reduces manual data entry, ensures accuracy, and helps business owners stay on top of their finances without effort.
Business OwnerTrack costs behind signed proposals
When a proposal is signed in Better Proposals, Zapier creates a tracking category in Xero to monitor costs associated with the agreement. This automation provides IT teams with financial data to better manage technology budgets and resource allocations.
ITKickstart project tasks from signed proposals
When a proposal is signed in Better Proposals, Zapier creates a new project in Xero to track hours, expenses, and budget related to the project. This ensures immediate financial transparency when ramping up new projects.
Project ManagementLearn how to automate Xero on the Zapier blog
Frequently Asked Questions about Better Proposals + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Better Proposals and Xero
How do I connect Better Proposals with Xero using Zapier?
To connect Better Proposals with Xero, you need to set up a Zap in Zapier. Start by selecting Better Proposals as your trigger app and choose a specific trigger event, like 'New Proposal Sent'. Then, select Xero as your action app and choose the appropriate action, such as 'Create Invoice'. Follow the prompts to link your accounts and complete the integration setup.