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How Zapier works

Zapier makes it easy to integrate Procore with QuickBooks Online - no code necessary. See how you can get setup in minutes.

Select a trigger from Procore

A trigger is an event that starts your Zap and runs the workflow. For example, with Procore, a trigger could be "New Change Event."
A trigger is the event that kicks off your automated workflow.

Setup an action from QuickBooks Online

An action is what takes place after the automation is triggered. For example, with QuickBooks Online, the action could be "Create Bill (Item Based)."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Procore to QuickBooks Online

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Procore to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Procore + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Procore and QuickBooks Online

How do I set up the integration between Procore and QuickBooks Online?

To set up the integration between Procore and QuickBooks Online, start by logging into both accounts. We recommend using a tool like Zapier to create a 'Zap' that links Procore with QuickBooks. In the Zap configuration, you'll select triggers and actions such as when a new invoice is created in Procore, an entry is automatically generated in QuickBooks Online.

What are some common triggers available for the integration?

Common triggers for the integration include events like creating a new invoice or completing a project in Procore. Each of these triggers can initiate actions in QuickBooks Online, such as creating or updating invoices, adding customers, or changing expense entries.

Can I sync existing data from Procore to QuickBooks Online?

While our platform facilitates ongoing integration through real-time triggers and actions, syncing existing data may need direct export/import operations outside of our typical setup. Ensure that your initial data is consistent and accurate before proceeding with an automated sync.

How frequently do updates occur between Procore and QuickBooks Online?

The frequency of updates depends on your chosen trigger-action settings. Typically, once configured, changes in Procore will trigger corresponding actions in QuickBooks Online almost instantaneously through our automation tool.

Are there any limitations I should be aware of when integrating these platforms?

There might be some limitations concerning field compatibility and custom data fields between Procore and QuickBooks Online. You'll need to ensure that any custom fields are mapped correctly during setup.

Will this integration automate payroll processes from Procore to QuickBooks Online?

This particular integration focuses more on financial records like invoices and expenses rather than payroll. However, related cost tracking can be streamlined from Procore to appropriate accounts within QuickBooks to maintain overall financial accuracy.

What steps should I take if my synchronization fails?

If the synchronization fails, first check your internet connection and log-in credentials for both platforms. Ensure that all necessary permissions are granted for access. You may also want to review the trigger-action configurations one more time or consult our support team for further assistance.

Connect Procore and QuickBooks Online to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Event_type
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    • Drawing_area
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It
    • Company
      Required
    • Project
      Required
    Trigger
    Instant
    Try It

Learn how to automate QuickBooks Online on the Zapier blog

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About Procore
Procore is a construction project management platform built in the cloud.
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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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