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Set up your first integration
Quickly connect Greenhouse to HubSpot with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Greenhouse with HubSpot - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Candidate Application" from Greenhouse.
Add your action
An action happens after the trigger—such as "Update Contact Subscription Preferences" in HubSpot.
You’re connected!
Zapier seamlessly connects Greenhouse and HubSpot, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Candidate Application
Triggers when a new application is submitted by a candidate.
Try ItTriggerPolling - Starting After
- Ending Before
Try ItTriggerPolling- On_behalf_ofRequired
- First_nameRequired
- Last_nameRequired
- Personal_email_address
- Work_email_address
- JobRequired
ActionWrite- On_behalf_ofRequired
- First_nameRequired
- Last_nameRequired
ActionWrite
- Limit to Live Posts
Try ItTriggerPolling- New Scorecard Due
Triggers when there is a new Scorecard Due.
Try ItTriggerPolling - On_behalf_ofRequired
- CandidateRequired
- BodyRequired
- VisibilityRequired
ActionWrite- On_behalf_ofRequired
- CandidateRequired
- First_nameRequired
- Last_nameRequired
- Personal_email_address
- Work_email_address
ActionWrite
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Practical ways you can use Greenhouse and HubSpot
Sync customer contacts for streamlined communication
When a new contact is created in HubSpot, Zapier adds the contact as a candidate in Greenhouse. This ensures customer contacts sync seamlessly across platforms, reducing the need for manual additions and improving operational efficiency.
Business Owner
Log hiring data for reporting
When a new candidate application is submitted in Greenhouse, Zapier stores the candidate information as a custom object in HubSpot. This automation provides IT teams with centralized data storage, improving system reporting and visibility across teams.
ITTrack candidate status updates in CRM
When a candidate's information is updated in Greenhouse, Zapier creates or updates the corresponding contact in HubSpot. This ensures sales teams always have up-to-date information on candidate progress, reducing uncertainty and delays.
Sales OpsLearn how to automate HubSpot on the Zapier blog
Frequently Asked Questions about Greenhouse + HubSpot integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Greenhouse and HubSpot
How do I start integrating Greenhouse with HubSpot?
To integrate Greenhouse with HubSpot, first, ensure you have accounts on both platforms. Then, use our platform to create a new Zap by selecting Greenhouse as the trigger app and HubSpot as the action app. Follow the guided steps to connect your accounts securely.
What triggers in Greenhouse can initiate actions in HubSpot?
Greenhouse offers several triggers such as 'New Candidate', 'Candidate Moved to Stage', or 'New Job Opening'. These triggers can set off various actions in HubSpot like creating a contact, updating an existing record, or adding a candidate's information to your CRM.
Can I update my CRM entries automatically through this integration?
Yes, you can configure the integration so that updates in Greenhouse automatically modify corresponding contacts or lead information in HubSpot. This ensures your CRM is always up-to-date without manual intervention.
Is it possible to send candidate information from Greenhouse to HubSpot without duplication?
Certainly. During setup, we provide options to check for duplicate contacts based on email addresses or other identifiers before creating or updating records in HubSpot.
What happens if an action fails during the integration process?
If an action fails, we'll alert you with detailed error messages explaining what went wrong. You can then investigate and correct any issues directly within our dashboard.
Are there pre-configured templates available for common integrations between Greenhouse and HubSpot?
Yes, we offer several ready-to-use templates that cover common scenarios like synching candidate profiles or transferring job openings from Greenhouse to corresponding marketing lists in HubSpot.
Can I customize the data fields passed between Greenhouse and HubSpot?
Our integration allows you to map data fields between Greenhouse and HubSpot according to your needs so you can transfer precisely the data required for each application.
